Office of Digital Learning

1. Office of Digital Learning Back to School Meeting September 4, 2014 Follow us on Twitter @BCPSODL

2. Welcome and Introductions • Ryan Imbriale – Executive Director – Department of Innovative Learning • Lloyd Brown – Executive Director – Department of Information Technology

3. Microsoft 365 Portal.microsoftonline.com • Online access to One Drive. • Use BCPS credentials to log in. • Full “sync” coming in Fall.

4. MAP Testing MAP Testing Technology support servicesUpdate Nick Argyros – Manager

5. News from Tss • Imaging of HP devices…..Coming Soon! • Work Orders: Thanks for your patience! • Daly Support and Extended Help Desk • x4672 • Email Tickets • 7:30 – 5:00 (BCPS) 5:00 – 10:00 (Daly) • Print Management Services • Adobe Creative Cloud License • Edmodo

8. MAP Testing MAP Testing BCPS ONEUpdate Michele Wagner – DoIT

9. Parent Statistics – Week 1 • 15347 New myBCPS accounts • 19750+ existing accounts from other apps • 414 are now BCPS One parents • 20847 Parent-to-Student Associations • Since Wed. 8/27 • Lowest volume day 655 new parents • Highest volume day 4266 new parents

10. Most Apparent BCPS Issues • Volume – 600+ an hour • Added resources to our servers • Changed sender of system e-mails to monitor for spam notices. • Code Errors • 4 releases since 8/27, another targeted for tonight • Connectivity – outage on internet • DNS server between us and Engrade failed for one hour • E-mail Service Providers Rejecting our mail • AOL and Yahoo seem to be the most common

11. Common Support Issues • Not reading yellow sheet or trying to set up accounts before getting them. • Not receiving activation code • Delivering to full mailboxes • Parents entering incorrect e-mail • Parents with whitelists • Mistyping verification code or DOB • Out of all 20,000 activations only 9 have been actual data issues • Using verification code for account activation code • Trying to log in to BCPS One through school web site “Login” link. • Teachers sending home internal and external password but not explaining which the student should use at home.

12. MAP Testing MAP Testing Assistive TechnologyUpdate Kama Dwyer – Team Leader

13. Office of Assistive TechnologyLoch Raven Academy x2299 • Kama Dwyer, Team Leader kdwyer@bcps.org • Heather Donatellihdonatelli@bcps.org • Jan Kurtz jkurtz@bcps.org • Jennifer Langenbergjlangenberg@bcps.org • Jeanne Noorisajnoorisa@bcps.org • Cathy Overtoomcovertoom@bcps.org • Candy Richardson crichardson3@bcps.org

14. Assistive Technology • Addressing communication and access needs • Communication devices • Accessibility features • Magnification • Built in onscreen keyboards • Speech recognition • Adapted keyboards • Adapted mice/trackballs • software

15. Clicker 6 Classroom suite Boardmaker v6 Boardmaker studio Dragon naturally speaking kurzweil WordQ SOFTWARE

16. Liaison and Alternate Updates Michael Fort- Specialist

17. Coming soon…..wireless projecting!

18. Role of thetechnology liaison https://intranet.bcps.org/offices/oit/liaison/14-15/ODL_Liaison_Job_Description_2014-2015.doc

19. Docking station Information Docking Station Information

20. BCPS One Parent Training • Parent Access Codes – Obtaining and Printing • Permissions and Printing • Liaisons have been tasked with providing a training session for parents related to access to BCPS One. • The website bcps.org/bcpsone has support aids for this session. • Please complete the Google Form to indicate the completion of this task.

21. Student User Name Labels • New video for Office 2013 Mail Merge • http://www.schooltube.com/video/1813cc85aabf42209ee0/

22. Microsoft 365 Portal.microsoftonline.com • Online access to One Drive. • Use BCPS credentials to log in. • Full “sync” coming in Fall.

23. Wixie access • Through BCPS One • Class level access • Working on placing access on More Resources/Tools and Utilities Page • Teacher of record can share a class with you for access

24. FitnessGram • RIP in Windows 7 Folder • Fitnessgram 8.6 Full Install • Runs on Windows 8 (HP) Devices

25. HP “Fixes” • Windows 8 Folder • HP Revolve Fixes

26. Edmodo and passwords

27. Windows 8 Apps • BCPS App Store still in the works • Some apps that are being sent • ZanerBloser Font • Edmodo • Dictionary • Kids Story Builder • QR Reader • Common Core • Calculator • Movie Moments • Fresh Paint • KoDu Game Lab

28. Connect ed troubleshooting • ConnectEd Troubleshooting

29. Login for interns http://www.bcps.org/apps/erf/

30. QUESTIONS? For the good of the group.

31. Destiny Asset Manager Bill Groth – TSS, DoIT

32. Destiny Asset Manager Liaison Group Introductory Session September 4, 2014

33. Today’s Agenda • Sampling Of Group’s Knowledge of Destiny • Access To Destiny & Troubleshooting • Access To Follett Software Customer Portal • Getting Around In Destiny • Scanner & Barcode Tag (Labels) Details • Adding Item Records To Destiny • Additional Help Resources

34. Destiny…? • Web-based ( Access From Anywhere via Internet) • Three Main Modules • Library Manager (All BCPS Schools w/ Libraries) • Textbook Manager (Approx. 24 School Sites) • Asset Manager (All BCPS Schools) • Patrons Are Sent To Destiny By STARS • Use of Barcode Tags (Labels) Simplifies Data Entry • Different Patrons Have Different Privileges • Users Are Logged Out After Inactivity Timeout… • Use Outlook Credentials For Login

35. Access To Destiny & Troubleshooting • Start From: http:/destiny.bcps.org • Select YOUR School Site From Destiny Main Page • EXIT – Destiny Quest • Login (With Outlook Credentials) • Make Sure All Of Today’s Attendees Can Login… • Extra Help Is Available After Destiny Login • Main (Searchable) Help – Top Right Corner • On-Page Help – How Do I … • Item Specific Help – Balloon w/ ? • Follett Software Customer Portal

36. The Follett Software Customer Portal • Go To: http://www.follettsoftware.com • Click – Blue PORTAL Button (Upper Right Corner) • Login – Use Follett Customer Account • Instructions For Creating Account Included In “Welcome” Email. • Uses Email Address & Password For Login. • Requires Follett Customer Number & School Zip To Setup. • Email Me If Unsuccessful (wgroth@bcps.org)

37. Follett Customer Portal • In The Portal, Online Training Videos Are At: • Professional Learning • Product/Solution: • Destiny • Refine Selection: • Asset Manager • Filter Results: • To Be More Specific (But, Not Required!) • Use Latest “Version” Available For Videos…

38. Getting Around In Destiny • Navigation Is Via: • Tabs • Options • Sub-Tabs • Do Not Use Browser’s BACK BUTTON! • Destiny Works Well In: (Today, Anyway…!) • Internet Explorer 9.X or 11.X • Google Chrome • Firefox • Safari • Let’s Have A Look At This… (Desktop Share)

39. The Honeywell Scanner • Scanner Is A Honeywell (Metrologic) MK9540-38A32 • Has A 5 Year Warranty • Comes With USB Cable & Stand • Can Be Ordered From CDW-G • Contact – Bill Rose (billros@cdw.com) • Single Units Sell For $140.00 (Delivered) • Description Record Is Already In Destiny!

40. Barcode Tags (Labels) - 1 • Tags Are Custom Imprinted On Polyester Stock • Are For Use On BCPS Technology Assets – ONLY! • Other Assets In The School Can Be Tagged, But… • Not Yet! • Will Require Different Labels! • Asset Labels All Start With The Number “5” • Contain a 4-Digit Site Identifier • Have 14 Total Digits • Use Symbology: Code 3 of 9, Mod 10 • Last Digit Is A CHECK DIGIT! (Do Not Read)

41. Barcode Tags (Labels) - 2 • Require A Clean Surface (Use Alcohol Prep Pad!) • Should Be Difficult To Remove After 24 Hours • Come On 1000 Label Rolls • Cost $70.00 per 1,000 Labels • Labels For Technology Assets Will Be Provided By BCPS • Include A “Tattle-Strip” For Hiding. • Are Sequentially Numbered On Roll

42. Adding Records To Destiny • Two Types Of “Records” In Asset Manager • Description Records (Created At District level) • Item Records (Created At School Level) • Add Item Records Using “Catalog” Tab. • Search Catalog To Find Proper DESCRIPTION Record • Use: Look In – “Baltimore County Public Schools” • Add New ITEM Record To A Description Record. • Add Multiples Of Same Item, At The Same Time! • DESCRIPTION Record Must Exist Before ITEM Can Be Added To Destiny.

43. Additional Help Resources • If You Can’t Locate The Proper DESCRIPTION Record: • Use Record – “CONTAINS” not “Starts With” • Check Spelling Of Item Name • Try Using Model Name • Email The District Description Specialist – • Donna Gruzs (dgruzs@bcps.org) • Still Having Trouble?? • Email Bill Groth (wgroth@bcps.org) • PLEASE – Work Carefully With Item Records • Remember GIGO – Garbage In / Garbage Out

44. Additional Responsible Staff • As We Move Forward – Department Chairs Will Have Circulation Responsibilities • Please Complete The Spreadsheet That Was Included In Your Welcome Email, And Return It To Me. • I Will Add These Folks To Your System, For Circulation. • Please Send This List As Soon As The Position Is “Solid” • Send Again, Anytime Positions Change.

45. Face-To-Face Training 9/23/14 (Tuesday)Pulaski Park II e-Classroom 9:00 – 11:00 a.m. 9/23/14 (Tuesday)Pulaski Park II e-Classroom 1:00 – 3:00 p.m. 9/23/14 (Tuesday)Pulaski Park II e-Classroom 4:30 – 6:30 p.m. 9/24/14 (Wednesday)Pulaski Park II e-Classroom 9:00 – 11:00 a.m. 9/24/14 (Wednesday)Pulaski Park II e-Classroom 3:30 – 5:30 p.m. • Log into the BCPS Online Registration System at https://www.bcps.org/apps/registration. • Select Catalog: “Meetings - Registration”. • Click the “Catalog” link in the left-hand navigation menu. • Use the pull-down menu to select Digital Learning and select the appropriate meeting from the list. • Select the session you wish to attend. • Register.

46. Thank You For Your Attention! Please Email Me If You Have Questions! Bill Groth (wgroth@bcps.org )

47. QUESTIONS? For the good of the group.

48. Important Edmodo Groups • Liaison – fbhehu • https://edmo.do/j/pg90n3 • Liaison Sandbox – zrtcga • https://edmo.do/j/b0d7f9

49. Upcoming Events and Announcements • Professional Development Opportunities • Liaison Meeting Schedule • New Liaison and Alternate Meetings • HSA/MSA Refresher Sessions • Liaison Hangouts