INTRODUCTION OF ONLINE ADMISSION INTO UNDER GRADUATE & POST GRADUATE COURSES

1. INTRODUCTION OF ONLINE ADMISSION INTO UNDER GRADUATE & POST GRADUATE COURSES Notification issued by Higher Education Department in November, 2014

2. From a.y. 2015-16, admissions to UG & PG courses shall be through ONLINE merit based admission system; • Govt. colleges/ aided colleges/ University colleges/ Universities (excepting minority institutions) will come within this exercise;

3. Institutions situated in remote & difficult areas lacking telecom infrastructure may be spared from this exercise with prior permission of the State Govt.; • Each Institution will operate online system on a standalone basis – it will not be a centralized one but specific to each Institution;

4. PLANNING THE EXERCISE • Each Institution will constitute a Committee for online admission; • Committee will comprise key officials under the leadership of V.C. / Principal / Officer in Charge / Teacher in Charge as the case may be; • Committee will, if needed, arrange to amend the Statutes/ Rules / Regulations / Ordinance /Guidelines to amend the admission process to remove legal constraints for conducting online admission;

5. The exercise includes ----- (i) installation of requisite hardware, (ii) preparation /customization of software according to specific requirement of each institution; (iii) training of personnel for operating the system;

6. (iv) tying up with Bank for depositing Registration Fee & Admission Fee; (v) wide publicity of important dates of admission process; (vi) Publishing a detailed advisory on various modalities /steps involved in preparation of merit list / on counseling & admission;

7. PREPARATION FOR ONLINE ADMISSION • Procurement of hardware components like Computer, Servers, UPS, Printer etc.; • A reliable high speed internet data connection in college / university; • The college / university must have a registered website with sufficient web-server space

8. The college / university must have a Bank Account with a Bank having online facility; • Procurement of hardware to be done by 31st January 2015 • Software preparation to be done by each institution in advance; • Choice of subjects on offer will be different from one institution to another institution;

9. Each institution will have to prepare information relating to ----- (i) Courses on offer (Honours & General) (ii) Number of seats (iii) Combination of subsidiary subjects available for Honours; (iv) Fee structure of courses Development of Software by 28th February, 2015 and to be ready & tested by 31st March, 2015

10. INTERFACE WITH BANK • To make an Agreement with Bank having online banking facility; • To fix up Bank’s Commission /Charge against every online submission of Registration Fee; • Agreement with Bank to publish e-challan through the online admission system;

11. To generate online payment of the Registration Fee or to make offline payment at Bank counter; • Fees should not be accepted on the Campus, as far as practicable; • Daily verification of submission of Registration Fee through online and / or offline mode;

12. ONLINE ADMISSION – STEP 1 • To generate unique Application ID for every applicant - specific for every college / university; • To generate students’ data capturing format; • To mention the eligibility criteria (if any) for admission in specific subject ;

13. To generate fields for putting necessary data - marks obtained in Board Exam, applying against Reserved / Un reserved seat etc.; • Attachment of required documents in scanned format, namely, Mark Sheet, Birth Certificate, Caste Certificate, Domicile Certificate, photograph etc. (optional)

14. STEP - 2 • Generation of e-challan of specific Bank; • Submission of Registration Fee through online (optional); • To download e-challan for submission of Registration Fee through offline at Bank counter; • To fix up the timelines for noting the submission of Registration Fee at Bank either online or offline mode;

15. STEP – 3 • Opening of online application portal ; • Notification of subject wise vacant seats along with reservation status i.e. no. of seats vacant against specific category(SC/ST/OBC-A/OBC-B) • Notification of 3% vacant seats against PwD category within each category (SC/ST/ OBC-A/ OBC-B) • Submission of option for Courses/ combination of subjects for a College / University

16. STEP – 4 • Generation of Course / Subject / Category wise 1st merit list for 1st round counseling /reporting; • Notification of dates for 1st round counseling /reporting; • Notification of date of admission against 1st round counseling /reporting;

17. STEP – 4 • Generation of Course / Subject / Category wise 2nd merit list on remaining vacant seats for 2nd round counseling /reporting; • Further rounds may be processed till filling up of all seats or inviting fresh application in case of too may vacancies available in a particular Course / Subject /;

18. ADVISORY • Online admission will require a sustained effort by a dedicated team of teachers / officials in every institution; • During admission season, the H.E. Deptt will set up a HELP LINE to monitor & review the admission process undertaken by all the institutions; • Publication of Merit list on same dates, if possible, for convenience of students;

19. Merit List to include details of computing credit points; • Registration Fee should be minimum & multiplicity of charges should be avoided; • Maintaining same data format for online application / Merit list, if possible; • This is a huge administrative reform in the State’s Higher Education System & another step forward in the Govt’s e-Governance strategy. • ALL THE BEST