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Effective Tax Assessor's Contract Management Guide

This guide outlines the duties and responsibilities of tax assessors in monitoring and reevaluating contracts. It covers understanding financial terms, setting deadlines, quality standards, and problem anticipation. It emphasizes clear communication, field checks, and teamwork with stakeholders.

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Effective Tax Assessor's Contract Management Guide

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  1. Monitoring a Revaluation The Tax Assessors duties and responsibilities

  2. The Contract • Responsibilities • Goals • Plans • Execution

  3. Responsibilities • Money • Understand and be prepared to enforce and abide by the financial terms • Clearly state the municipality’s payment process • Assessor / Firm • Read the contract! It’s all in there… (is there a “Van Halen?) • Have frank and unambiguous discussions with the Project Supervisor/Manager • Do your part: maps, permits, zoning, I&E’s

  4. Goals • Time • When is the project due? • When will it begin? • Deadlines and benchmarks • Quality/Quantity • Clearly communicate listing requirements • Random field checks • POW consistently filed • Value • Stress uniformity and consistency • Set minimum ratio standards

  5. Plans • POW- Will it work? • Field Assignments • Listing by Class or Geography? • Share the unique aspects of your town: Locations, Problem areas, “Hot Spots”, Colloquial “Rules” • Identify your “Problem Taxpayers”: Gadflies, Activists, Kooks! • Identify your Politicians and introduce them • Know the Firms employees and their abilities • Anticipate problems: Weather, sickness, vacations, holidays, traffic disasters (Superstorm Sandy!)…

  6. Execution • Hit the ground running! If you think there’s plenty of time… You’re wrong! • Review your goals and the Plans monthly (How are we doing?) • Be Flexible and Proactive (Problem? Admit, fix it, move on) • Be responsible, but hold people accountable • Review, review and review again. • Get a second opinion (or a third!) • Make friends: Realtors, Builders, Contractors

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