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How to use volume control

How to use volume control. Objective. Upon completion of this refresher course you should be able to: identify when volume control information is required in an item record enter volume information in the correct format . Outline. About volume control what it is when to use it

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How to use volume control

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  1. How to use volume control

  2. Objective Upon completion of this refresher course you should be able to: • identify when volume control information is required in an item record • enter volume information in the correct format

  3. Outline • About volume control • what it is • when to use it • when not to use volume control • what to do if you are unsure • Examples • Practice • Assessment

  4. Outline • Examples – Organized into four sections • Books • DVD’s • Magazines • Practice • Read the scenarios and practicetypingout the volume notation.

  5. Outline • Assessment • Use the volume control manual • Record answers in Polldaddy

  6. Tools • To successfully complete this course you should use the following tools: • Updated Volume control manual • Scrap paper – to record practice answers in the correct volume notation.

  7. Context • Part 1 examined the big picture of adding items to bibliographic records. • This course assumes you have completed the objectives of Part 1. • This course specifically focuses on the volume field of the item record.

  8. What is volume control? Volume control allowsyouto place hold requests on: • a single issue of a magazine • a single volume of a multipart book • a single disc of a multipart audiovisual item • If there are multiple volumes attached to one bibliographic record you will need to add information in the volume field. • If an item is part of a series each title in the series has its own bibliographic record, volume control is not required.

  9. When to use volume control • The following are examples of when you need to enter information in the volume field. • If the item does not match any of the following options then the volume field must be left blank. • When creating an item record the format and spacing in the volume field must be correct in order for volume control to work properly.

  10. Accuracy counts • Spacing • Note the inclusion or lack of spacing on each example. • Capital and lowercase letters • Ensure that you are using capital letters when required. • Spelling • Note the spelling of the abbreviations and descriptions.

  11. Single volume item records

  12. Single volume item records Third volume in the series: • Vol: v.3 • no spaces • lower case v

  13. Annual item records

  14. Annual item records 2005 edition of a book: • Vol: YYYY • four digit year

  15. Multiple year material

  16. Multiple year material 2005-2006 edition of a book: • Vol: YYYY-YYYY • Annual dates separate with a hyphen. • No spaces.

  17. Annuals with edition statements only

  18. Annuals with edition statements only 12th edition of a book: • Vol: #th ed. • Number and edition separated with one space. • Period after ed. • All lower case.

  19. Practice - Books

  20. Answer

  21. Practice

  22. Answer

  23. Practice

  24. Answer

  25. Practice

  26. Answer

  27. Multi-disc sets: Three options

  28. Multi-disc sets – Option one Single package of multiple discs All discs, one package • Vol: DISC SET • all caps • one space betweenwords

  29. Multi-disc sets – Option two Packaging each disc separately First disc of the set: • Vol: DISC# • # is the number of the disc • No spaces • All caps

  30. Multi-disc sets – Option three Packaging two discs per container First two discs of the set: • Vol: DISC#&# • No spaces • All caps

  31. Practice – DVDs

  32. Answer

  33. Practice

  34. Answer

  35. Practice

  36. Answer

  37. Combo packs (Blu-ray/DVD/etc.) • Removed from the volume control manual. • Three bibliographic records: • Blu-ray only • DVD • Combo pack • Choose the correct bibliographic record and use multi-disc volume notation if required.

  38. Multi-part VHS sets

  39. Multi-part VHS sets 11th volume: • Vol: v.# • No spaces • Lower case v

  40. Multi-part sets using terms like part

  41. Multi-part sets using terms like part Second part: • Vol: PART# • No spaces • All caps

  42. Monthly magazines

  43. Monthly magazines November 2009 edition: • Vol: MMMYYYY • All caps • No spaces

  44. Quarterly magazines

  45. Quarterly magazines Winter 2011 edition: • Vol: SSSYYYY • First three letters of the season then year of issue • All caps • No spaces

  46. Bimonthly magazines

  47. Bimonthly magazines October-November 2010 edition: • Vol: MMM-MMMYYYY • All caps • No spaces

  48. Bimonthly magazines that span year-end December 2010-January 2011 edition: • Vol: MMMYYYY- MMMYYYY • All caps • No spaces • One hyphen

  49. Quarterlymagazines that span year-end Winter 2010 2011 edition: • Vol: SSSYYYY-SSSYYY • All caps • No spaces • One hyphen

  50. Weeklymagazines

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