Rieke Elementary PTA Community Dinner & Budget Meeting

1. Rieke Elementary PTA Community Dinner & Budget Meeting May 13, 2013

2. WELCOME RIEKE FAMILIES & STAFF 6:30 to 7:00 • Enjoy dinner with family and friends • Visit information tables; Visit and vote on Photography Vendors • Indicate your enrichment priorities using sticky notes on sheets on the wall • Write your hopes & fears on the sheets at your table 7:00 to 7:15 • Recognitions & new board member introductions 7:15 to 7:45 • Principal Porter budget review; A teacher shares budget priorities 7:45 to 8:30 • Budget discussion • Review priorities for enrichment expenditure • Vote on 2013-14 budget 2

3. RIEKE PTA 2013-14 OFFICERS • President  Erin Barnett  • Vice President for Membership Patty Fale • Treasurer Debra Schulman  • Assistant Treasurer Justin Norman  • Secretary Dana Grisby • Fundraising/Imagine Campaign - Stephanie Weiber • Communications Erica Myers • Volunteer Coordinators Jennifer Wright, Mariah Neeson • Event Coordinator Gretchen Brewer • Service Coordinator Lisa Nelson • Foundation Representative Nicole Olszewski 3

4. Rieke Families are Can Do – THANK YOU!

5. RIEKE TEACHER STAFFING • This year we have 16 “home room” classrooms and another part-time teacher who team teaches 2nd grade • Next year we’ll likely drop to 14 “home room” teachers • Why the decrease in number of teachers • Enrollment is down from 420 to 380 (difference of 40 students) • 76 outgoing 5th graders, 64 kinders rolling to 1st grade • Staffing additions during “Rieke Growth Plan” years have ended • PPS staffing formula favors schools with high proportion of students of color and/or in poverty Result: Higher class size in a few grades 5

6. RIEKE TEACHER STAFFING The wild card is the Arts Tax If the Arts Tax goes forward, we gain an arts teacher • Enhances arts options • Gives teachers time to discuss student progress, align planning • Takes some pressure off PTA, RAT Race to pay for arts enrichments If the tax does not go forward: • Status quo: No arts/music teacher • Continue using PTA/RAT Race for enrichments • Less planning/collaboration time for teachers 6

7. WE MAKE A DIFFERENCE • Outdoor Classroom • Successful Rieke Benefit in February • Successful Art Fair/Cinco De Mayo partnership • Strong RAT Race, Book Fair, Plant Sale • Great Drama Residency • Great Science Fair • Geography Club • Thousands of Parent Volunteer Hours • Great carnival coming and so much more 7

8. WE MAKE A DIFFERENCE • We’ve raised $80,000 this year between the ‘Raise It for Rieke’ benefit and the Imagine Campaign!!! • This translates into $60,000 going toward teacher staffing next year * * a portion of this money goes to All Hands Raised equity grants for schools in need 8

9. WE MAKE A DIFFERENCE Our contribution to staffing is high (However, have had reserves to help in the past) 9

10. OUR VALUES GOING FORWARD • We are not asking for more money for teacher staffing • If you WANT to give to staffing for next year at whateveramountworks for your family, lump sum checks to Imagine (earmarked for staffing) will be accepted through June 1. • THANK YOU to a family that donated $5,000 to Imagine just today! • Our emphasis is on... • Sustainability through Imagine campaign and fundraising events • Enrichments that engage our students and support our teachers’ abilities to focus on core instruction • Community building; helping everyone feel welcomed and involved 10

11. RIEKE PTA FINANCIAL OVERVIEW & PROPOSAL • Rieke PTA has $38,000 in its account • PTA needs about $27,000 to operate in 2013-14 • Leaves $11,000 in reserves(possibly more if Art Fair comes in high) • We currently have $13,000 budgeted for enrichments • Earmarked for technology instruction and drama residency (TBD) • PROPOSAL: Use $6,000 from reserves to add enrichments for the 2013-14 school year, leaves $5,000+ in reserves • Pluses/minuses: Expands enrichments/dwindles reserves. Need commitment to Imagine and, or an auction to keep PTA on solid footing going forward. 11

12. 2013/14 PROPOSED BUDGET – Income - $107,070

13. 2013/14 PROPOSED BUDGET – Expenses - $112,875 Fundraising includes actual expenses as well as the transfer of funds out of the PTA account into the PPS Foundation to assist with staff funding

14. 2013/14 PROPOSED BUDGET - Summary • Income = $107,070 • Expenses = $112,875 (including $18k towards enrichment programs) • Bottom Line = $5,805 projected deficit • This results in the need to utilize cash from our reserves to cover the deficit Copies of the detailed line-item budget are on the tables.

15. 2013/14 WHAT ARE OUR PRIORITIES • Outdoor Classroom professional development for teachers • Grant writer to explore funding opportunities • Advanced math opportunities • Basic reading/math skills support • Science enrichment/other than Outdoor Classroom • Grant to Principal Porter to use at her discretion • Other enrichment ideas?

16. 2013/14 PROPOSED BUDGET – Motion and Vote • Motion needed: “I approve the 2013-14 PTA budget presented at this May 13 meeting that includes the use of $6,000 from reserves, using our discussion of priorities tonight to guide expenditures.” • Budget vote – PTA members only, please

17. Thank you for your involvement!

18. PTA FINANCIAL HISTORY Money raised during risk of closure 18

19. PTA FINANCIAL HISTORY 19