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Darrell J. Siebert

800,000 Records in 2 Years: A backcapture project at the NHM. Darrell J. Siebert. The MOA Programme: installation of EMu in the NHM. Completed in just over 3 years As of 1 st April 2008 EMu is a core NHM business application Single, fully integrated Collection Management system

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Darrell J. Siebert

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  1. 800,000 Records in 2 Years: A backcapture project at the NHM Darrell J. Siebert

  2. The MOA Programme: installation of EMu in the NHM • Completed in just over 3 years • As of 1st April 2008 EMu is a core NHM business application • Single, fully integrated Collection Management system • Reconciliation of curatorial policies, procedures, and activities; embedded in EMu • Under budget • ~£1.525M

  3. EMu Application Developments • NHM a contributor to a global community of EMu users • Mineralogy • New Analysis module • Entomology • New Collection Index module, significant redesign of Taxonomy module • Palaeontology • New Stratigraphy and Conservation (2) modules • Zoology • New Requisition module • Botany • Significant extension of Sites module

  4. Data from 5 Science Departments • Main data sources • Mineralogy 14 • Entomology 13 • Palaeontology 2 • Zoology 5 • Botany > 60

  5. EMu database records created • 13.7 million records in total • Catalogue records (3.1 million) • Mineralogy 400,000 • Entomology 1,000,000 • Palaeontology 200,000 • Zoology 1,000,000 • Botany 500,000 • Taxonomy records (1.6 million) • Other types of record

  6. Botany Entomology Mineralogy Palaeontology Zoology ~ 10% 100% (taxon index) < 1% (specimen records) 100% (skeleton records) ~ 2% ~ 30% Coverage in EMu by NHM Department

  7. Collections Committee data entry project(safe cracking) • Discrete projects that can be completed start-to-finish • High through-put • High value record sets • Collections Management • Research • Public interest

  8. Catalogue Acquisition Sites Taxonomy Bibliography Collection Event

  9. Mollusca registers data entry screen

  10. Collections Committee data entry project results

  11. Post data capture activity • Record sets turned over to departments for: • Enhancement • Addition of higher taxonomic categories • Addition of higher level locality data • Data cleanup • British Isles is not a country (it isn’t even an island group) • Leg. – nobody uses latin anymore

  12. Importing data • .csv files • (converted to UTF 8) • Known irns in .ref fields to reduce duplication of records (also quicker) • Parties • Taxonomy • Sites • Collection Events • Acquistion

  13. Questions?

  14. Collections Database Project • interest dating from well before 2000 • trial installation of EMu by Fish Group (Zoology) • 130,000 specimen records • Loans system • etc. • EU tendering process, EMu selected • budget of £1.6 million agreed

  15. MOA Programme Programme Sponsor (Graham Higley, Head LIS) NHM Project Manager (Marion Raiser) Ke Software Project Manager (Andrew Brown) Programme Team (Project Manager + Team Leaders) Mineralogy D. Smith Project Team: subject experts testers Entomology B. Pitkin C. Lyal A. Hine Project Team: subject experts testers Palaeontology S. Long Project Team: subject experts testers Zoology D. Siebert Project Team: subject experts testers Botany S. Grant Project Team: subject experts testers

  16. Mineralogy • unified 14 separate data sources • 400,000 specimen records • 130,000 sites • development of new Analysis module

  17. Entomology • unified 13 different data sources • 1 million catalogue records • 710,000 collection index records • 1.2 million taxonomic names • significant extensions to Taxonomy module • developed new Collection Index module

  18. Palaeontology • unified 2 data sources • 200,000 specimen records • new Stratigraphy module • new conservation modules • Interventive Processes • Condition Report

  19. Zoology • unified 5 data sources • over 1 million catalogue records • 200,000 taxonomic names • management of specimen, parts and preparations • new Requisition module

  20. Botany • unified > 60 data sources • 500,000 catalogue records • 230,000 taxonomic names • management of everything from herbarium sheets to field note books • significant extensions to Sites for locality data

  21. General • new museum-wide processes • common loans system • object entry & acquisition • integrated multimedia

  22. Business Outcomes – Future benefits • Web access across whole Museum, and to the public • Data provider • Portals, GBIF, OAI (e.g. Google)‏ • Data sharing • With science partners • On-going evolution of EMu system driven by our large, specialised user-base • Standards for interaction with other systems

  23. NHM EMu Command Centre

  24. Coverage in EMu by Department • Botany ~ 10% • Entomology 100% (taxon index) < 1: • Mineralogy • Palaeontology • Zoology

  25. MOA Programme(Museum Online Access) • Integrate 5 Science departments in a single Collections Management System • Implement consistent collection standards, policies and procedures • Installation complete in 3 years • Original proposal was 5 years • On budget

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