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Student Information System (SIS) Report

Student Information System (SIS) Report. Presentation to the UTFAB November 13, 2013 Bob Engmark , Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Registrar. Agenda. SIS Overview Recent Activities Projects Underway Funding update Questions.

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Student Information System (SIS) Report

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  1. Student Information System (SIS) Report Presentation to the UTFAB November 13, 2013 Bob Engmark, Director, Information Systems Rusty Scott, Executive Associate Director ACNS Chris Seng, Registrar

  2. Agenda • SIS Overview • Recent Activities • Projects Underway • Funding update • Questions UTFAB SIS Fall 13 Presentation

  3. SIS Background: • Collaboration with UTFAB began in 2004 • ACNS, Information Systems, Enrollment & Access • Goal to update student system infrastructure • Project includes hardware, software and staff • Unique partnership involving many systems • ARIES – The Student Information System, Document Imaging, Workflow, Degree Audit Reporting, Course Roadmaps, Others… • Web Portal Layers • ARIESweb – Faculty and Staff self-service • RAMweb and RamRecords – Student and former student self-service • Mobile – newest component UTFAB SIS Fall 13 Presentation

  4. SIS Users • Departments across campus • Academic Departments • Accounts Receivable • Admissions • Advising (CASA) • Graduate School • Online Plus (Continuing Education) • Registrar’s Office • Student Financial Services • People • Students • Faculty, advisors, staff • Recruits • Alumni UTFAB SIS Fall 13 Presentation

  5. SIS Usage • Applicants in 2013 – ~ 40,000 • Students Fall 2013 – 31,662 • Students in system with at least 1 grade – 444,876 • RAMweb logins in 2012 – 4,861,292 • ARIESweb logins, 2012/13 - 1,080,989 • Financial aid disbursed 2012/13 - $288,000,000.00 • Student veterans certified Fall 2013 – 1057 • (25% increase from Fall 2012) UTFAB SIS Fall 13 Presentation

  6. Logins UTFAB SIS Fall 13 Presentation

  7. RAMweb logins by year Logins Year UTFAB SIS Fall 13 Presentation

  8. Summary of Recent Activities • Hardware/Software Upgrades • Banner upgrade to 8.5.6 • Degree audit system • Server upgrades • RamCT • Financial Aid regulatory updates • Integration of INTO CSU students to SIS • Academic credit and non-credit courses and registration • ~450 students Fall 2013 • RAMweb and ARIESweb enhancements • Unofficial transcripts changes, non-credit work UTFAB SIS Fall 13 Presentation

  9. Summary of Recent Activities • Federal compliance: change to final grade process for instructors to capture delivery format for section • State compliance: removal of lawful presence section of RAMweb • Federal and State compliance: Health Insurance component • University policy compliance: Repeat/Delete credit increase UTFAB SIS Fall 13 Presentation

  10. Summary of Recent Activities • FAMweb – Financial aid and tax information • Undergraduate Planned leave completed - ~220 students Fall 2013 • RAMweb and ARIESweb changes, many smaller items • EllucianMobile • Replaces Boopsie solution • Live now • 2,200+ users already UTFAB SIS Fall 13 Presentation

  11. RAMmobile… UTFAB SIS Fall 13 Presentation

  12. University Class Schedule • Plan for production December 3; final testing now • Customer base: Students! Advisors, faculty, staff • RAMweb and ARIESweb presence • Course section planning using prior enrollment and waitlist data • Complex solution: requires coupling CSU code with vendor product for seamless registration • CSU resources have finalized product with absence of UTFAB resource • Much input and positive feedback from Advisors and Students UTFAB SIS Fall 13 Presentation

  13. University Class Schedule… UTFAB SIS Fall 13 Presentation

  14. Projects Underway… • New Systems • Degree roadmap and course planning tool – Summer 2014 • Academic Classroom Scheduling system – Early 2014 • Slate (Admissions recruiting) - TBD • BlackBoard (RamCT) analytics – Jan 2014 • Student Success Collaborative academic analysis tool – Feb 2014 • Compliance with state/fed regulations • Voter registration - ASAP • Selective service check before enrollment – Spring 2014 • State reporting data requirements – Feb 2014 UTFAB SIS Fall 13 Presentation

  15. Degree roadmap tool… are most welcome. UTFAB SIS Fall 13 Presentation

  16. More projects… • System upgrades and changes (Ongoing effort!) • DARS application to u.achieve – Spring 2014 • Banner 8.5.8 – Dec 2013 • INTO Salesforce integration – Summer/Fall 2014 • RamCT Upgrade – Jan 2014 • Banner XE release • RAMweb and ARIESweb • New Class Schedule interface –Nearing completion • More changes for INTO CSU students - Ongoing • Electronic Major/Minor changes - TBD • Build Academic Program milestones in DARS – Underway • Courses Catalog - Underway UTFAB SIS Fall 13 Presentation

  17. FY 14 Funding • FY14 Total Budget $1,210,512 (UTFAB + Univ match ) • FY 14 UTFAB Support $ 605,256 • Any additional costs absorbed centrally • University matches UTFAB support UTFAB SIS Fall 13 Presentation

  18. Projected SIS Budget * - Projected Budget UTFAB SIS Fall 13 Presentation

  19. UTFAB Funding Criteria UTFAB SIS Fall 13 Presentation

  20. Summary • We appreciate your continued support of the project • The UTF and student support provided the original impetus for the project • The SIS is critical core infrastructure • The systems are performing exceptionally well and meeting all demands for service • Thank you for your support! UTFAB SIS Fall 13 Presentation

  21. Questions… are most welcome. UTFAB SIS Fall 13 Presentation

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