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Student Information System(SIS) Readiness

Student Information System(SIS) Readiness. Overview. Why are we here ? UF is modernizing faculty and student services Understand impacts to your business needs Involve you in the modernization program What will we accomplish ? Business Process Analysis(BPA)

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Student Information System(SIS) Readiness

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  1. Student Information System(SIS) Readiness

  2. Overview • Why are we here? • UF is modernizing faculty and student services • Understand impacts to your business needs • Involve you in the modernization program • What will we accomplish? • Business Process Analysis(BPA) • Documented data needs – reporting, student master data • Inventory of secondary systems - interfaces, conversions • Next Steps • Develop an action plan

  3. Learning Eco-System • CRM • Constituent Relationship Management • First CRM Release • August 2016 • Student Information System—SIS • Staged releases based on the student life cycle: Academic Structure; Admissions; Enrollment/Registration/Room Scheduling; Advising/Student Records; Student Financials; and Financial Aid • Project begins January 2016and is expected to continue through end of Fall 2018 CRM Releases Will Continue Moving Forward Learning Eco-System Work Is Ongoing • Application/Processing • Undergrad: August 2016 (Graduate: August 2017) First SIS Release • ONE.UF • SIS and CRM releases as well as certain aspects of the Learning Eco-System will be available as self-service functions via ONE.UF • Reporting/Analytics • Updated and integrated reports and analytics will be deployed • myUFL • SIS releases will be accessed via myUFL (replacing ISIS and other systems)

  4. Student Information System(SIS) • Replace the current student system (ISIS) with a third-party vendor product (PeopleSoft Campus Solutions) that will be better suited to meet the needs of the university’s undergraduate, graduate and professional students, faculty, and staff. • Three year project starting in January 2016

  5. Student Information System(SIS)

  6. Admissions • Improve the college admission application process for all students by implementing a platform of online tools that streamline the experience of planning for and applying to college. • The online tools will change the process of applying to college over the course of an applicant’s high school career, reducing the unfamiliarity of the application.

  7. Master Data Management(MDM) • Ensure that student data is of sufficient quality to meet university objectives. • Identify, characterize, and classify student data. In addition, group students based on shared attributes. • Provide the means to ensure that student master data is managed in a manner that improves data quality.

  8. Student Data Governance • Implement data governance that ensures student data is managed consistently. • Provide the human ingredient necessary for successful master data management. • Enable the business stakeholders of the university to take active responsibility for governing and stewarding data, with support from UFIT.

  9. ONE.UF • Replace current student and faculty self-service in ISIS with a consistent, integrated, and intuitive user experience. • ONE.UF will aggregate commonly used functions into one site accessible by mobile, tablet, or desktop devices.

  10. Constituent Relationship Management(CRM) • Replace the existing systems that are used to manage prospecting and recruiting activities. • Streamline processes that are managed in different systems. • Centralize data and consolidate processing for each prospective student throughout the prospect to admission cycle.

  11. Learning Eco-System • Content • LMS – Learning Management System • Data and Analytics

  12. Business Process Analysis(BPA) • Identify and document business processes impacted by the modernization program. • Determine the inputs, outputs and subject matter experts. • Classify business processes to align with program solutions – SIS, CRM, MDM, etc. • Model future state business processes.

  13. Data Needs • Reporting • Document report type, subject area, audience, data elements, data source, etc. • Secondary Systems and Manual Processes • Identify third party, manual processes, or homegrown systems being used. • Determine high level requirements of interfaces and conversions. • Master Data • Identify student data elements managed by your area – enriched student data

  14. Next Steps • Action Plan • Resources • Business process analysis • Data needs • Schedule • Dan Moran(d.moran@ufl.edu) • Third party resource to lead follow up sessions • 15 years of implementing student systems

  15. Questions?

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