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AD/CP Restructure

AD/CP Restructure. Jeff Akin Background Check Unit Manager February 10, 2012. CRIMS Information http://www.oregon.gov/DHS/chc/crims/. Agenda. Overview of current system Benefits and Challenges experienced with current system New system – Effective in coming weeks. Current System.

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AD/CP Restructure

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  1. AD/CP Restructure Jeff Akin Background Check Unit Manager February 10, 2012

  2. CRIMS Information http://www.oregon.gov/DHS/chc/crims/

  3. Agenda • Overview of current system • Benefits and Challenges experienced with current system • New system – Effective in coming weeks

  4. Current System • ADs and CPs initiate background check requests • ADs and CPs make a preliminary hiring decision • ADs and CPs submit requests to BCU • BCU reviews request and either performs fitness determination or sends LEDS to AD to make the fitness determination • ADs and CPs take appropriate action based on final fitness determination • ADs and CPs partner with BCU to ensure compliance and continued safety and security practices

  5. Benefits of Current System • Ability to hire on a preliminary basis based on disclosed criminal history • In the past, turn around times from BCU were too long to support operational needs. • AD’s knowledge of the SI’s duties and the nexus of their history to them

  6. Challenges experienced with current system • Security • 3 Security incidents in past 6 months. LEDS was compromised. • Based on a paper process. Full CRIMS implementation begins 2/20 • Consistency in fitness determinations • Arduous certification process that doesn’t meet everyone’s needs • Turn around times from BCU are more reasonable, especially with the implementation of CRIMS • Ongoing training and support for BCU staff has increased position knowledge.

  7. New system • Centralize fitness determination in BCU for greater security and efficiency, and consistent access to abuse, court and police records. • Status of ADs and CPs updated to Qualified Entity Designee (QED) • Maintain partnership with all QEDs

  8. Benefits of New System • Addresses security vulnerabilities. • Will result in quicker, overall turn around times due to reduction in motion and transportation. • Consistency in process and practice. • Consistent access to information such as police reports, court records, etc. • Decreased need for storage space. • Allows staff currently dedicated to fitness determinations more time to dedicate to QE’s mission critical functions. • Increased Safety: As CRIMS rolls out, beginning 2/20, BCU will see records more quickly than with the paper process. This will allow potential risk to be mitigated more quickly.

  9. Details of New System • Overview of QEDs role: • Request background checks • Respond to information requests from BCU • Be a partner to BCU and the SI through the background check process. • Take appropriate actions based on final fitness determination.

  10. Details of New System • Certification: • Simplified. Will cover when to request background checks, how to request the check (CRIMS), how to respond to requests from BCU and how to respond to final fitness determinations. • CJIS clearance will no longer be necessary once existing records purged.

  11. Details of New System • Hiring on a Preliminary Basis: • Not based on potentially disqualifying disclosures. • May hire on a preliminary basis if no disclosed adverse history within past 5 years. • Safety: As CRIMS rolls out, beginning 2/20, BCU will see records more quickly than with the paper process. This will allow potential risk to be mitigated more quickly.

  12. Background Check Unit It is our goal to provide World Class Service in this critical function. With this new system, BCU is looking forward to maintaining the great relationships we have formed with our Qualified Entities and to support the continued, amazing work that you do!

  13. Updates, including a recording of this webinar, will be available on the BCU website, http://www.oregon.gov/DHS/chc/ Thank You

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