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Digital Signature Pilot Phase: Streamlining Grant Applications at NIH

Explore the innovative pilot program at NIH implementing multiple digital signatures on grant applications, revolutionizing the grant submission process and saving time and resources. Learn about the conceptual design, technical details, and the progress of this transformative initiative.

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Digital Signature Pilot Phase: Streamlining Grant Applications at NIH

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  1. NIH – EDUCAUSE PKI PILOT, PHASE ONE: Multiple Digital Signatures on an Electronic Grant Application Peter Alterman, NIH Deb Blanchard, DST

  2. NIH receives over 40,000 applications for new grants annually; Each application averages 40 pages long; 20 copies of each are often required; Each application must be duplicated and sent to over a dozen reviewers; Do the math. The Problem: Paper

  3. Why Paper? • Don’t go there. • Accept the painful fact. • Well, isn’t somebody doing something about that? • Many efforts, little progress.

  4. Pilot Phase One Conceptual Design • Create electronic versions of grant application form; • Distribute TrustID digital certificates; • Distribute E-Lock Assured Office to affix two different certificates to dummy electronic applications (business process requirement); • Email signed applications to Peter representing NIH.

  5. Who’s Playing? (Well, who was at the meeting when it came up?) • University of Alabama – Birmingham • University of Wisconsin – Madison • University of California – Office of the President • NIH (the money) • Digital Signature Trust (TrustID certificates and E-Lock Assured Office) • Mitretek Systems (ACES CAM)

  6. Technical Design Information • Applicant completes a MSWord template and adds supporting text as necessary. Document is digitally signed using TrustID certificates with E-Lock Assured Office Signing application. • Applicant emails signed document to NIH OER Recipient via S/MIME. • NIH Recipient saves attachment. NIH Recipient opens file using E-Lock Assured Office and verifies signature. • TrustID certificate is sent to the CAM, which routes the certificate to DST for certificate validation. Certificate status is sent to the CAM • CAM sends response to E-Lock Assured Office. • NIH Recipient forwards the digitally signed document to IMPAC II database for parsing.

  7. Pilot Status

  8. Questions?

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