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Metadata and eGovernment The Danish Approach and Experience

Metadata and eGovernment The Danish Approach and Experience. Palle Aagaard National IT and Telecom Agency, Denmark ERPANET training Seminar September 3-5, 2003; Marburg. About the speaker. Chair of the Danish eGovernment WG for Information and Documentation (metadata)

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Metadata and eGovernment The Danish Approach and Experience

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  1. Metadata and eGovernment The Danish Approach and Experience Palle Aagaard National IT and Telecom Agency, Denmark ERPANET training Seminar September 3-5, 2003; Marburg

  2. About the speaker • Chair of the Danish eGovernment WG for Information and Documentation (metadata) • Member Advisory Committee Dublin Core • Member Advisory Board for MIReG (Management Information Resources for eGovernment) • Co-chair Dublin Core Government WG • Has worked with Danish eGovernment usability guidelines for public web-sites • Has a background in information and library science

  3. About the next 30 minutes • Metadata and Danish eGovernment • The past and the present • The building process and organization • International relations • The projects and initiatives • Something about the future

  4. The metadata approach in eGovernmentThe purpose • Interoperability • Free flow of information

  5. The metadata approach in eGovernmentWhy interoperability? • Improve quality: • Connecting ”all” information and resources • Improve possibilities for the use of information and resources from different sources and stored in different ways • Minimize costs: • Easy re-use of information and resources • ”Full automatic” handling the information and resources

  6. Why interoperability. Example free flow Information Resource Document Co-operation of institutions Published Paper ERM system Exchange of information ERM system CMS CMS Archive system Library Internet

  7. Why interoperability. Example free access to information One access to information Metadata + resources Internet CMS Metadata Metadata + resources Archive system ERM system Library system

  8. The metadata approach in eGovernmentWhat was/is the challenge • Interoperability - free flow of information: • not depending on media • not depending on system • not depending on sector or administrative level • not depending on content or type of information

  9. The metadata approach in eGovernment • What was illustrated about free flow and free acces – interoperability - is only possible with: • Standardized metadata

  10. The metadata approach in eGovernmentThe ideal situation • A comprehensive metadata element model and framework is defined and established – ´a priory • ”Users” know about the model and framework and just pick from it when needed • The metadata model and framework in use is internationally standardized

  11. The metadata approach in eGovernmentThe real situation • Only some models exists – and they are often not co-ordinated (mapped) • If models exist they are often not in use by actual working systems • If there are common European models and framework – there is only little knowledge about them

  12. The past in Denmark How was the situation • There was already launched several projects for services etc. Some very succesfull • But they was not co-ordinated • In the metadata-area there was no common eGovernment standard • eGovernment was isolated islands of information

  13. The past in DenmarkSome initiatives • OIO preliminary metadata survey – spring 2001 (OIO = Open public Information Online) • A decision for using XML when transporting data between IT-systems – summer 2001 • An organization for the XML initiative • The Infostructurebase was initiated. A XML-schema and eGov standards repository

  14. XML-initiative in DenmarkThe organization The Danish Ministry of Science, Technology and Innovation is the vital factot in it all Board State, Municipalities, Counties Standardization groups Basic and central work Experts from State, Municipalities, Counties COP COP COP = Community of Practise. Domain specific work

  15. 2 years of work • The XML infostructure database was established – launched March 2003 • The workgroups finished their initial standardization work • Several projects and work groups delivered XML schemas to the Infostructurebase describing data-interfaces

  16. The present in DenmarkXML and the Infostructurebase

  17. The present in DenmarkInfostructurebase repository

  18. The present in DenmarkMetadata models in the standards repository

  19. XML-initiative DenmarkDokForm group • The Danish Government WG for Information and Documentation • Tasks at the moment: • Metadata standardization regarding information – elements and encoding schemes • Metadata core for exchange between ERM systems • Standardization (mark-up) for documents and legislation

  20. DokForm groupHow do it work • Use international standards: • Dublin Core • MIReG (from EU IDA programme) • Moreq (from EU IDA programme) • Use local expertise: • Experts in the group • Hearing industry – solution vendors • Hearing relevant community

  21. DokForm groupWhat was/are the obstacles • MIReG (Managing Information Resources for eGovernment) the EU-IDA work item was not finished. Risk: lack of international interoperability • An almost total lack of appropriate encoding schemes (except for dates and language). Risk: lack of interoperability • Standardization in areas with a lot of practise but no standards. Risk: a lot of discussion and some has to change registration rutines and perhaps gets extra work

  22. The metadata approach in eGovernmentA Danish example 1 • Task: Make a metadata core for exchange of metadata between ERM systems • Ressources: • 7 meetings. 2 public hearing processes • Time: A little year • Results: • Agreement about 17 elements. And the knowledge that many encoding schemes do not exist

  23. DokForm groupWhat is the outcome • Metadata core for exchange between ERM systems – in XML • OIO subject scheme – in XML • XML schemes for the structure of letters, mails, notes, agendas and minutes • XML schemes for the generic structure of Danish legislation • Chosen the authority file for corporation and institution names (”encoding scheme”)

  24. Standardization in the area of eGovernment information and documentationFuture work • Endorsing MIReG • Look more closely in the area of encoding schemes • A comprensive metadata model for an almost complete ERM systems • Maintaining the core for ERM systems for special use

  25. The metadata approach for eGovernment in DenmarkRelevant links • www.oio.dk • http://isb.oio.dk • www.netsteder.dk

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