The Accelerator Directorate The Organization, Priorities and Accelerator R&D April 12, 2011

1. The Accelerator Directorate The Organization, Priorities and Accelerator R&DApril 12, 2011 Norbert Holtkamp

2. Topics • My first 100 days • Organizational adjustments • Priorities • Where do we go with Accelerator R&D • Long range planning • Summary Accelerator R&D: Strategy

3. My First 100 Days…Observations • The observations were heavily influenced by the review of AED. • Business systems + Document management systems are up to standards • “Shadow organizations” and “Shadow systems” exist • Systems Engineering is not consistent across AD/Lab • Significant frustration regarding Accelerator R&D. • Lack of trust towards upper management. • In spite of all that: Operation of user facilities and construction of new ones is doing very well. Accelerator R&D: Strategy

4. A fantastic Toy: LCLS Achievements • “… and then there was light”. Coherent light. Immediately. • Very short transition from commissioning to user operation • Low charge (20pC) bunches for short bunch length (<10fs) • Extended energy range, .5keV – 10keV • Second Harmonic After Burner (SHAB) for x-rays to approx. 20 keV • Operation at 120 Hz (and 120 Hz controls feedback) was seamless • Operating now at approx. 4000 hrs. per year at greater than 95% accelerator availability Accelerator R&D: Strategy

5. The OrganizationThe Resources

6. Present Accelerator Directorate Organization • The Accelerator Directorate has a total of ~ 600 FTE. • Approximately 275 FTE are funded directly or indirectly in support of the LCLS. • Approximately 170 FTE are “hard” matrixed to the LCLS. Accelerator R&D: Strategy

7. Organizational Adjustments • Is there anything wrong with the existing organization? • Observations: • 28% of all AD employees are coded supervisors • Present org charts mix between administrative and functional supervision • Up to seven levels of management • PAUSE event pointed out deficiencies in communication and lack of clarity in supervision • Dissatisfied customers • In some areas the mission and the organization are not aligned. • Some of the current structure has been in place for more than a decade and can be rigid, cumbersome and inflexible • Rates are too high. Substantial UDT across the organization Accelerator R&D: Strategy

8. What Do We Have? - What Do We Want? Accelerator R&D: Strategy

9. The Present Organization Accelerator R&D: Strategy

10. The Biggest Change: Engineering Organization • Owns more than 2/3 of AF (>400 people) • Only 2 options: • AED is a directorate • AED splits up into 3 ~90 ~130 ~180 Accelerator R&D: Strategy

11. Restructured Organization Accelerator R&D: Strategy 11

12. Funding Sources BES #1 funds HEP ## funds BES #2 funds BES #3 funds WBS 9 Lab-wide Support Allocation Pools & Service Centers • Director’s Office • COO Office • Planning & Assessment • Finance • Procurement • Human Resources • ESH • Project Mgmt Office • Facilities • Computing • Communications Infrastructure Projects (directly funded) WBS 1 Photon Science SIMES INST PULSE INST SUNCAT INST WBS 2 PPA Science • KIPAC • Elem Particle • Babar D&D • Service Centers WBS 3 SSRL Science • BL Operations • Users • Experiments WBS 4 LCLS Science • BL Operations • Users • Experiments HEP ## funds Other Fund Sources • WFO • Agencies • Stanford WBS 8 Accelerator Support for PPA, SSRL, LCLS • Operations, Safety and Maintenance • Upgrades – AIPs, small projects • Research and Future Development • Core Competencies and Technologies • Service Centers • Projects – LCLS II, LUSI, FACET, MEC (WBS 7) Accelerator R&D: Strategy

13. Detailed Breakdown Accelerator R&D: Strategy

14. Long Range Planning: DRAFT Accelerator R&D: Strategy

15. Where are We Going: Priorities, Accelerator R&D

16. SLACs Lab Agenda Mission • Grow into the premier Photon Science Laboratory • Maintain our position as the premier [electron] accelerator laboratory • Build targeted programs in particle physics, particle astrophysics & cosmology Accelerator R&D: Strategy

17. SLAC Particle Physics+Astronomy and Accelerator Research … the programs, facilities and infrastructure SLAC operates PPA Accelerators NC LC Technology High Power RF High Gradients FACET LASER Acceleration TEST beams • FERMI • LSST • LHC support • EXO • LC • Super B Accelerator R&D: Strategy

18. Example: Maintain our Status as the Premier Electron Accelerator Laboratory • Innovative technologies for accelerators • NC high gradient acceleration • Dielectric • Plasma • NC accelerator for DOE (and worldwide) ECHO 4 • Novel approach for high brightness beams • Beam generation • Beam/ -manipulation • Laser-Beam manipulation/diagnostics FACET Accelerator R&D: Strategy

19. Beyond HEP: The SLAC Multi-Program Environment … the technology HEP supports at SLAC benefits the entire lab… PPA AD Beam Dynamics Technology infrastructure Test Facilities Research on future colliders Computation LCLS,SSRL & Photon Science • Detector R&D • Computing • Data acquisition & management • LCLS Operations • LCLS Experiments • Data acquisition • Data storage • High brightness beams • Low Emittance Beam Acceleration • New light source concepts …and back Accelerator R&D: Strategy

20. The Laboratory Mission - The Accelerator Role Accelerator R&D: Strategy

21. Priorities: LCLS-II as a Part of LCLS-2025: What SLAC Envisions NEH Hall FEH Hall present LCLS LCLS-2025 soft x-ray hard x-ray LCLS II is key step on path to LCLS 2025 Accelerator R&D: Strategy

22. LCLS Accompanying FEL R&D Program Z.Huang J.Hastings B.Hettel

23. Sector 0 FEL R&D Test Facility A staged approach to a five to 15 to 30 Million$ Test Facility that serves SLAC and others (LBNL, ANL) Accelerator R&D: Strategy

24. Redirecting where: Status on the Photon Side • The R&D plan is consistent with SLACs mission statement • The plan includes other laboratories and serves not only SLAC but other national programs and the worldwide community • All elements of the plan will happen depending on time and funding because they are all mission critical • … it’s a good and complete plan, although details are missing! Accelerator R&D: Strategy

25. Redirecting where: What about the HEP part? • B.Brinkman (Oct 2009) • There are a number of promising emerging accelerator technologies now under investigation with HEP support: • High-Gradient RF Structures • Muon Accelerators &Colliders • Photonic Band-Gap Structures • Superconducting Radio Frequency • Wake Fields in Plasmas or Dielectrics Accelerator R&D: Strategy

26. Other SLAC Accelerator Research Program • Strong programs in Advanced Accelerator concepts, High Power RF (HPRF) and Beam physics and Diagnostics • Utilize SLAC core competencies in HPRF and accelerator design • Leverage SLAC test facilities, infrastructure and computation effort • SLAC HEP Accelerator R&D program at crossroads • World-leading accelerator research program with unique but expensive infrastructure and test facilities • Most near-term application  industrial or scientific radiation sources • Accelerators have potential to impact community and economy Accelerator R&D: Strategy

27. The Reality: FY2011 funding vs budget situation • Where will SLAC be in 3-5 years? • Following trend: ~ $ 6-7 M • Following trend ~ $ 3 M • 0 unless there is a FACET II • Following trend ~ $ 3.5 M • Depends: 0- < $ 2 M _______________________________ That’s ~ $ 15 M versus ~ $ 31M Accelerator R&D: Strategy

28. Programmatic Elements and Direction in the Future Very useful for SLAC Largely funded through grants NC Linac Design & Construction Pulsed Power Modulators Accelerator Computations Unique capability @SLAC. DOE will partially fund High Power RF BEAM Dynamics Advanced Accelerator R&D: High Gradient, LASERs/PLASMA FEL Physics Instrumentation High rep rate, ultrafast Fully aligned with SLAC mission DOE fully funds 100% Accelerator R&D: Strategy

29. AD-Status Overview and Outlook • R&D infrastructure: • HEP funded AD infrastructure is about $ 30M / y • Probably shrink to $ 10M / y by 2015 • BES funded AD infrastructure is << $ 10M / y • could grow to $ 20M / y • In order to maintain and grow this infrastructure AD would need a ~$30M - $40M program by 2015. • Sources: DARPA, BES, NP, HEP, FS, DOD, Industry, NIH • AD is approx $ 150M/y now and will be in 2015/2016 because LCLS II construction money. Without WFO AD can not grow/maintain. • Management decision: not more than 20% of the AD base! Accelerator R&D: Strategy

30. Other Sources of Funding- is it a Solution? • WFO funding can support infrastructure and technology that can not be full covered by funding through base/core programs. • SLAC has technology, infrastructure and intellectual capabilities that can benefit industries, other agencies and the nation. • Risks: • Fluctuations in funding can not be covered by Laboratory Base budget • Effort becomes very scattered without clear direction and alignment with lab core mission • AD can’t raise the ~$ 35M /y and AD infrastructure will fade away • WFO becomes substantial part of base budget and threatens lab core missions through shift in priority Accelerator R&D: Strategy

31. WFO: Is It Realistic? # = funding may be split between SLAC and industry ~500k additional internal SLAC LDRD funding in FY11 Accelerator R&D: Strategy

32. WFO by Directorate at SLAC Today * We intend to grow this to > $ 22M in FY12 !!! Accelerator R&D: Strategy

33. More recent initiatives – We will do! • The Muons: Engage in MAP-Berkeley and SLAC will make a proposal together. Approx 6 FTEs each. • Plan for FACET II • Maintain the Linear Collider (at SLAC or elsewhere) • Engage with HP RF industry • Start WFO others program (and infrastructure) • Be the center for normal conducting RF accelerators and especially linacs, HP RF sources and pulsed power Accelerator R&D: Strategy

34. Budget Realities • SLAC operates the only hard x-ray laser for another couple of years. • There a core competencies that SLAC wants to maintain and that the DOE wants to maintain within the complex • There are new projects and opportunities for the Accelerator directorate: • LCLS II, ITF, FEL R&D programs, NGLS participation… • Develop, implement and execute a healthy Work For Others program • Look for the future of HEP: SUPER B, LHC, Linear Collider, Muon Collider… but better be patient! Accelerator R&D: Strategy

35. Summary • The largest part of the Accelerator Directorate is very straightforward although challenging to maintain and to improve • The Accelerator Research and Development is facing a major shift and we need to calibrate ourselves whether: • The path makes sense • The path is realistic • The path allows address to the full breath of opportunities • There will be a series of talks addressing the elements of the plan Accelerator R&D: Strategy

36. Flat Organizations … • Tuned for matrix organizations • Reduces the number of layers “above” • We will go from ~>20% supervisors to ~ 6% • Empowers employees • reduces layers through which to filter messages thus improves communication • Reduces costs to the organization (= efficiencies) • Encourages accountability • Enhances creativity and productivity through empowerment Accelerator R&D: Strategy

37. Administrative Supervisor vs. Functional Lead Functional Lead Role • Under the direction of the supervisor: • Not a Position, but a Role • Plan and assign work • Provide coaching and guidance on performance of job duties – may be Subject Matter Expert • Communicates and monitors compliance with policy, procedure and protocol • Provides performance feedback to supervisor • Executes WPC • Does not replace BU leads Administrative Supervisor • Makes all personnel actions • Hires • Evaluates • Promotes • Transfers • Terminates • Compensation decisions • Administers corrective action • Writes and delivers performance evaluation • Responsible for WPC Accelerator R&D: Strategy

38. “You Can’t Manage What You Don’t Measure” Possible Metrics for AD • Customer Satisfaction • Cost (overhead, UDT) • Turn-around time (determine baseline) • Quality of output (reliability and availability of systems post installation and operation) • Long term safety performance • System function and performance vs customer requirements Accelerator R&D: Strategy

39. Living in the Matrix: An example Administrative Authority Functional Authority Accelerator R&D: Strategy

40. FEL Accelerator R&D Test Facilities – One Idea T. Raubenheimer Three parallel experimental efforts: Cathode Test Facility/ ASTA (low E)Photocathode R&D aimed atunderstanding LCLS lifetime and damage issues Test rf gun modifications before installation in LCLS-I or II LCLS-II Injector (135 MeV)Full injector configuration; opportunity for R&D before LCLS-II turn-on Injector R&D Program NLCTA Facility (<~250 MeV)Simulation and experimentalprogram aimed at significantimprovement in brightness; low-E seeding; technology and ultrafast technique development Longer term R&D aimedat high brightness cathodes with lower thermal e (coatings, smoothness, new materials) Early construction, commissioning in ~2013/14 to study injector physics before LCLS-II operation • Design studies on rfgun design, CSR micro-bunching and cathodes • Rf gun development andtesting at NLCTA in 2012 • NLCTA R&D on injectorbeam physics Combined HB program requires ~3M/yrnew funding

41. Core Capabilities and how they map onto the Mission Very useful for SLAC Largely funded through grants NC Linac Design & construction Pulsed Power Modulators Computer Aided Design Unique capability @SLAC. DOE will partially fund High Power RF BEAM Dynamics Advanced Accelerator R&D LASERs/PLASMA FEL Physics Instrumentation High rep rate, ultrafast Fully aligned with SLAC mission DOE fully funds 100% Accelerator R&D: Strategy

42. Presented at GAD Review Jan 2011:Scenario C ++ Will it ever happen and even if, is it sufficient to support the base without a mayor construction program?? Accelerator R&D: Strategy

43. HEP Accelerator R&D Priorities at SLAC • Advanced accelerator R&D with potential for major impact • Plasma Wakefield program although $6M FACET operations support will limit the user program severely • Dielectric laser acceleration and NLCTA programs • SLAC needs strong leadership and vision!!! • Beam dynamics core capability and computing mostly supported externally already • High gradient and X-band programs • Unique capability world-wide but applications unclear • Must define approach to normal-conducting linacs • Ongoing High Power RF (HPRF) program • Possibly redirect High Gradient program toward power sources • Continued collaborations with LLNL, LANL and CERN Accelerator R&D: Strategy