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CCCApply

CCCApply. A. CCCApply. BOG Fee Waiver. California Community Colleges Chancellor’s Office. Updated: 10/18/2004. Presentation Topics. A. FA in CCCApply 2007 Changes Application Walkthrough Implementation Costs and Contacts. Financial Aid Features in CCCApply. A.

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CCCApply

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  1. CCCApply A CCCApply BOG Fee Waiver California Community Colleges Chancellor’s Office Updated: 10/18/2004

  2. Presentation Topics A FA in CCCApply 2007 Changes Application Walkthrough Implementation Costs and Contacts

  3. Financial Aid Features in CCCApply A Flags, Forms and FA Track 3 Ways to the BOG Fee Waiver

  4. Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college. Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data Determines eligibility and offers to connect the applicant to the AB540 Tuition Waiver Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data A Facilitating Financial Aid in CCCApply

  5. B Financial Aid Referral Flag in CCCApply • Financial aid referral flag set if applicant indicates interest in any of the following: • Financial help to attend college • Scholarship information • Information on federal, state and college financial aid programs • EOPS (Extended Opportunity Programs and Services) • CalWorks • Veteran’s services (veteran or veteran’s dependent) • Applicant is receiving TANF, SSI, or General Assistance • Financial aid download includes: • Minimally, the applicant’s name, address, phone number, email address, and responses to financial-aid-related questions • Complete electronic application, if desired

  6. Financial Aid Links at End of Application

  7. A CCCApply Financial Aid Track

  8. A Financial Aid page

  9. A BOG Fee Waiver Choice page

  10. Three Ways to Get to the Fee Waiver • At the end of the CCCApply application for Admissionon the Links and Opportunities page • From the Financial Aid Track of the CCCApply home page • Direct link from the College website

  11. College Direct Link to BOG Waiver

  12. BOG Fee WaiverFeatures and Functions A Features Algorithms 2006/7 Changes

  13. A BOG Waiver Features BOG Waiver is a complete and independent application • Includes Application Manager, Control Center, user support • Customizable introduction, instructions, logo, contact info • Downloads customizable in content and scheduling • Can create business rules and customized email messages • BOG Waiver form, questions, answers and flags are standard • Dedicated design team under the Steering Committee

  14. B Control Center Home Page

  15. A BOG Fee Waiver Features • Only one application can be filed per year per user per college • Built-in algorithms to generate Eligibility and Dependency status flags • Presents questions and instructions based on dependency status and data provided • Includes special prompts for Registered Domestic Partnerships • E-Sign electronic signature • Allows applicant to print out the full form upon submission • Thanks to smart processing, much easier to use than the paper form

  16. 2005/6 Paper Form

  17. 2005/6 Online Form in CCCApply

  18. Pre-populating Data • Data from Xap student account and from CCCApply are used to pre-populate some answers • Name, SSN, Email, Daytime telephone, Current Address, Birth-date • Marital status is NOT pre-populated (different code values) • No answers are generated in the online application • Applicant must answer all questions, including: • Total income • Marital status and married as of today • Birth-date and over 18 question • All answers are cross-checked for errors • This ensures that the right wrong answer gets corrected and no legal issues are created

  19. Dependency Status Description • Data field called BOGW-Dependency • Code “I” = “Independent” • Code “D” = Dependent • Used for smart formatting • For dependent applicants, parental questions and prompts show, and only parental income column • For independent applicants the parental questions and prompts do not show and only student/spouse income column • Used to make certain answers required or optional

  20. Dependency Status Calculation • Code “I” = “Independent” • If “yes” to any of • Born before Jan 1 198x (25 years ago) • Married (or registered domestic partner) as of today • Dependents living with you • Orphan or ward of the state • Veteran of US Armed Forces • Or “no” to both • Claimed on parents tax filing • Living with parents • Code “D” = Dependent • All others

  21. Eligibility Method • Data field called “BOGW Eligibility” • Code “A” = Method A only • Code “B” = Method B only • Code “M” = Multiple Methods (A and B) • Code “N” = None; Not Eligible • Used to make certain answers required or optional • For example, Method B income questions not required when eligibility for A is set on (however, part B is still available for the applicant to fill out) • Calculated internally using two invisible flags, one for A, one for B, but result is just one eligibility outcome

  22. Eligibility Method A • Method A Eligibility set on if “yes” to any: • Receiving TANF • Receiving SSI-SSP • Receiving general assistance • Receiving above assistance from parents • Certified veteran of the national guard • Medal of honor recipient or 911 victim • Law enforcement or firefighter killed in the line of duty • As of 2006-7: • Veterans and national guard split out to 2 fields • As of 2006-7: Medal of Honor and 911 Victims split out to 2 fields • Otherwise not eligible under Method A

  23. Eligibility Method B • Method B Eligibility set on if total income exceeds the cap for the number in household per the income table for the tax year used for the application • Number in household and income amounts are used to index the table corresponding to the dependency status • Otherwise not eligible under Method B

  24. Eligibility Method B Income Table • Income Requirement Changes (Method B Eligibility) For 2007-2008, the income table for Method B eligibility determination is: • Family Size2006 Income 1 $14,700 2 $19,800 3 $24,900 4 $30,000 5 $35,100 6 $40,200 7 $45,300 8 $50,400 Each additional person (+1) +$5,100

  25. Total Income amount limited to $999,999 to align with FAFSA limitation. Second address line added to align with CCCApply applications for admission (regular and international) Various text changes to questions/prompts/help Updated Data Dictionary A 2006/7 Changes

  26. BOG Fee WaiverWalkthrough A Application Manager Introduction and District apps Application and Errors Submission

  27. BOGW Walkthrough http://beta.cccapply.org/BOG_Waiver/

  28. BOG Fee WaiverImplementation A Subscription Online Resources Contacts

  29. A BOG Waiver Subscription • $2,000 per year annual operation with 2% appreciation • (No more 3-year contracts for BOG Fee Waiver) • Not eligible for application discounts • (small college, multi-college) • No setup fee (covered by CCCApply) • Must subscribe to CCCApply to get the BOG Waiver • “Cable plus HBO and Showtime” model • CCCApply Suite bundle discount 10% • CCCApply Standard + International + Spanish + BOG Fee Waiver

  30. A Online Information Resources • CCCApply web site, www.cccapply.org • Test web site beta.cccapply.org • Explore and test new features under development • Project web site cccnext.net/cccapply/ • Data Dictionaries • Detailed document describing all data collected and generated • Includes data formats, input rules, data usage, constraints • Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility • Separate documents for CCCApply and BOG Fee Waiver • QuickStart Guides for implementation • Basic steps and information for new implementations

  31. End slide: Contacts CCCApply A www.cccapply.org Vendor: Ceene Randle, Xap, 310.945.0513, ceene@xap.com Project Managers: Tish McNamara, 530.295.9080, ccc@justish.com & Tim Calhoon, 530.965.0634, calhoonti@cccnext.net Chancellor’s Office: Catherine McKenzie, 916.322.0833, cmckenzi@cccco.edu Steering Team: team@cccapply.org Chairperson: Bill Mulrooney, El Camino College, 310.660.3421, bmulrooney@elcamino.edu

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