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Cataloguing Literary Archives: from the West Yorkshire Playhouse Archive into the Future

Cataloguing Literary Archives: from the West Yorkshire Playhouse Archive into the Future. Karen Sayers November 2013. West Yorkshire Playhouse Archive. Large collection of a local theatre Several accruals Modern – earliest record is 1965 Wide range of material. Sources of information.

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Cataloguing Literary Archives: from the West Yorkshire Playhouse Archive into the Future

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  1. Cataloguing Literary Archives: from the West Yorkshire Playhouse Archiveinto the Future Karen Sayers November 2013

  2. West Yorkshire Playhouse Archive • Large collection of a local theatre • Several accruals • Modern – earliest record is 1965 • Wide range of material

  3. Sources of information • The Playhouse supplied a brief history & a list of plays • National Theatre archives catalogue http://www.nationaltheatre.org.uk/discover-more/archive/archive-catalogue • GLAM thesaurus and glossary http://glam-archives.org.uk/?page_id=1147

  4. Organisation • Hierarchy: Sub-fonds: Leeds Playhouse and West Yorkshire Playhouse Series created using functions and format Sub-series based on theatrical seasons

  5. Hierarchy West Yorkshire Playhouse Production Files Season 1996-1997 ‘As You Like It’ by William Shakespeare ‘Things Fall Apart’ by Chinua Achebe

  6. Reviewing the processing and cataloguing of the WYP Collection • It took a year for one fte Archivist with volunteer help • Much of the time was taken up: 1) cataloguing to item and file level 2) repackaging • Disproportionate effort in proportion to the benefit to customers

  7. Drivers for re-thinking our approach to processing and cataloguing • Survey of Special Collections has revealed a backlog of at least 12 years of archival cataloguing • Review of accessioning in April 2013 stated our aim should be to make 80% of accessions available within 5 weeks

  8. Adopting the More Product Less Process Model • MPLP was put forward by Greene and Meissner in an article in 2005 http://www.uiowa.edu/~c024120/Readings/Greene-Meissner.pdf • An analytical approach to processing and cataloguing • Not one size fits all

  9. Changes in procedures at Leeds The Accessioning Archivist will: • Assess the needs of a collection at the point of accession • Record its prioritisation on our Collection Management System • Create a collection level record

  10. The introduction of MPLP • West Yorkshire Playhouse – new accrual Team Assistants have carried out minimal repackaging • Literary Archive of Ken Smith Team Assistants have packaged and listed the archives An Archivist will: 1) use the list to create the cataloguing hierarchy 2) provide clear notes on the content of each box

  11. What has the introduction of MPLP meant so far? • Changing attitudes to cataloguing and processing • Providing Team Assistants with detailed guidelines and ongoing support • Preparing to assess MPLP’s impact on access

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