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Annual School/Facility Immunization Survey The Role of the Local Health Departments

Annual School/Facility Immunization Survey The Role of the Local Health Departments. Brittany Taylor, MPH Immunization Program. Agenda. The role of the Local Health Departments Who to distribute the survey to How to complete the survey on paper How to complete the survey online

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Annual School/Facility Immunization Survey The Role of the Local Health Departments

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  1. Annual School/Facility Immunization Survey The Role of the Local Health Departments Brittany Taylor, MPH Immunization Program

  2. Agenda • The role of the Local Health Departments • Who to distribute the survey to • How to complete the survey on paper • How to complete the survey online • Who to contact with questions • Timeline and Deadlines • Helpful hints

  3. Role of the Local Health Dept. • Designate a person within the HD to be responsible for the School Survey • Compile a list of Childcare, Kindergarten, and 6th grade school/facilities within your county • Receive survey, worksheets and instructions from KIP. • Distribute surveys, worksheets AND instructions to all schools/ facilities with the appropriate grades/groups.

  4. Role of the Local Health Dept. cont. • Assist schools/facilities with questions regarding completing the survey • Conduct follow-up with schools/facilities • Communicate with KIP any updates on facility closings and name changes as well as online submissions • Return completed surveys to KIP by October 30, 2009

  5. Completing the Worksheet

  6. Completing the Paper Version of the Immunization Survey

  7. 2009 Annual Immunization Survey

  8. Completing the top portion Must list County List current and former names Must circle Private or Public Please include valid number Indicate ONLY 1. Each grade/group must complete a separate form Current, Provisional, & Expired Certificates A B C D E ***** Please only use valid numbers: B + C + D + E = A *****

  9. Completing the bottom portion • Indicate the number of children who have had the age appropriate vaccines listed to the left. • Write NA if the vaccine is not applicable. (ie: Td booster is not appropriate for childcare and Kindergarten.) • ‘Combination’ does not refer to a single shot, but rather a series of immunizations over the course of time. • Do not leave any of the 9 cells blank.

  10. Completing the Online Version of the Immunization Survey

  11. Online Survey on KIP website http://chfs.ky.gov/dph/epi/Immunization+Program.htm

  12. 2009 Annual Immunization Survey

  13. Demographic Information • Type 1 response in each text box. • All questions on the survey with an asterisk will require a response Must click Private OR Public

  14. Completing the first portion Indicate date that survey is prepared • Indicate ONLY 1 grade/group • Each grade/group must complete a • separate survey The answer to 5 MUST = 6 + 7 + 8 + 9 # of Current, Provisional & Expired Certificates # of Official Medical Exemption Immunization Certificates on file # of Official Religious Exemption Immunization Certificates on file # of Children in grade/group with NO Immunization Certificate on file

  15. Completing the second portion • All cells here • require an • answer. • Indicate the number of children who have had the age appropriate vaccines listed to the left. • Write NA if the vaccine is not applicable. (ie: Td booster is not appropriate for childcare and • Kindergarten.)

  16. Completing the Survey • Completing the Survey is required by KY state regulation 902 KAR 2:055 and CDC. • All blank fields require an answer/response • A separate survey is required for each childcare, kindergarten, and/or 6th grade at each school/facility • Childcares only assess children ages 19 mo -5yrs. • Children in before/after school programs are assessed only in their school (excluding the childcare)

  17. Sources to guide who to send surveys to • 2008 Kentucky Schools directory: http://www.kde.state.ky.us/KDE/About+Schools+and+Districts/Kentucky+Schools+and+Districts+Directory.htm • OIG: http://chfs.ky.gov/os/oig/directories.htm • KIP 2008 reported list: to be mailed with survey packet in July • Local phone book listings Utilize more than 1 source to get the most complete list.

  18. Who to Contact • If a school/facility calls with questions regarding completing the survey that is not able to be answered by the LHD personnel: Brittany Taylor, MPH Immunization Epidemiologist Phone: (502) 564-4478 ext 4038 Fax: (502) 564-4760

  19. Timeline and Deadline

  20. Helpful Hints • Utilize the Worksheets and Instructions that are sent with the survey • Check over the final form to ensure that it is filled out correctly before returning to KIP • Never leave any response areas blank • Remember that the purpose of the survey is to assess number of children with age appropriate doses

  21. QUESTIONS?

  22. Thank you! Brittany Taylor, MPH Brittany.Taylor@ky.gov 502-564-4478 ext. 4038

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