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Board of Examiners Staff Development Sessions Faculty / Quality Assurance Services

Board of Examiners Staff Development Sessions Faculty / Quality Assurance Services. Aims of the Session. Provide a brief overview of EC and BOE process Provide details of the current regulations and how they should be applied Provide the opportunity to rehearse the BOE process. PART A.

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Board of Examiners Staff Development Sessions Faculty / Quality Assurance Services

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  1. Board of Examiners Staff Development SessionsFaculty / Quality Assurance Services

  2. Aims of the Session • Provide a brief overview of EC and BOE process • Provide details of the current regulations and how they should be applied • Provide the opportunity to rehearse the BOE process

  3. PART A General Overview Examination Committees Board of Examiners

  4. Examination Committees &Board of Examiners • Examination Committee (Module Outcomes) – The Board can delegate some of its powers to an Examination Committee. A Committee will consider outcomes at module level, confirm credit and may determine progression at level 4. • Board of Examiners (Progression and Awards) – Each scheme or course has only one Board of Examiners, which is responsible for all levels. No other body has the power to confer an award or to amend a decision of the Board (except an Appeal Panel).

  5. Assessment Cycle • Assessment design and approval (by external examiners) • Coursework and examinations (including requests for extensions) • Marking and internal and external moderation • Faculty Mitigation Panels and University Unfair Practice Procedures • Examination Committees • Board of Examiners (including pre-Board) • Publication of results (within 5 working days) • Appeals • Re-assessment • Reconvened Board of Examiners • Appeals

  6. Key Points to Remember:Examination Committees • Determine standard of module outcomes • Consider the amendment of cohort marks as appropriate • Record credit (where no BOE - progression or award) • Note cases of Cheating, Plagiarism or Other Unfair Practice • Progression from L4 to L5 • All external examiners expected to attend

  7. Key Points to Remember:Boards of Examiners • Only body with power to determine Progression and Awards • Receive Faculty Mitigation Panel recommendations • Receive and implement UPB decisions as appropriate • Confirming entitlement to Contained Awards • Publish Results Online (within 5 Working Days) • One or all external examiner(s) must attend

  8. Board of Examiners - Roles There are various roles at a Board of Examiners: Chair: Conduct the meeting; advise on regulations; sign the marks sheet and results list; checking minutes; chair’s actions Scheme / Course Leader: Ensuring moderation has occurred; timely marks to BOE; advising students post-outcomes Module Leader: Ensuring modules have been moderated; raising of any issues affecting cohort performance; advising students post-outcomes

  9. Board of Examiners – Roles (cont.) External Examiner: Assuring standards / consistency of outcomes; signing marks sheet; provide annual report Secretary: Organising the meeting; preparing marks sheets; minuting outcomes; entering outcomes and releasing results

  10. PART B Progression and Award Requirements

  11. RequirementsProgression L4 to L5 To proceed from Level 4 to Level 5, students must have: • Pursued a programme of study of 120C at L4 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 4 or above • Achieved an average of 30% or more in each module studied • Achieved an overall average of 40% or more across the level • May be re-assessed in all modules

  12. Requirements Progression L5 to L6 To proceed from Level 5 to Level 6, students must have: • Pursued a programme of study of 120C at L5 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 5 or above • Achieved an average of 30% or more in each module studied • Achieved an overall average of 40% or more across the level • May be re-assessed in all modules

  13. Final Level Requirements (UG)(Eligibility for an Award)

  14. Re-Assessment Required where the student has… • Not submitted in ALL components of a module - AND / OR - • Less than 40% OVERALL module score (after 1st sit) How it works… • Re-assessed in components ‘NS’ or less than 40% ONLY • Re-assessed COMPONENTS capped at 40% (not module) • Overall module score marked with ‘R’ (e.g. ‘45R’)

  15. Repeating a Level • Decided after Re-assessment • Permitted once only • ‘Fail Withdraw’ – Non-Submissions (confirming entitlement to any contained awards)

  16. Repeating (Cont.)

  17. Applicable Classification Methods – (Honours Degrees) • Group 1 Students (Admit term = 2011/12 or earlier) • Group 2 Students (Admit term = 2012/13 or later) “Did the student start their current registration with our university prior to August 2012 (i.e. is their ‘Admit Term’ 2011/12 or earlier)?” YES = OLD and NEW methods / NO = NEW method only

  18. Classification Methods (BAH / BSCH) Group 1 Students (2011/12 and earlier): • ‘Best 100’ • Profile • Weighted L5 & L6 average Group 2 Students (2012/13 and later): • ‘Best 100’ Only

  19. ‘Best 100’ Method • Average of Best 100 / 105* credits – Level 5 (25%) + • Average of Best 100 / 105* credits – Level 6 (75%) Meaning… • Worst 15 / 20* credit module at L5 is not counted in level average (before weighting @ 25%) • Worst 15/ 20* credit module at L6 is not counted in level average (before weighting @ 75%) *The figures will be amended for courses with a 15 or 20 credit structure.

  20. Weighted Average and Profile – Group 1 students only (11/12 or earlier) Weighted Average: Level 5 average – across ALL modules (25% weighting) plus Level 6 average – across ALL modules (75% weighting) or Profiling: The attribution of a weighting to modules in each classification band (0.25 for level 5 and 0.75 for level 6). A student must score MORE THAN half of the total within a classification band to receive it.

  21. APL - APCL / APEL • To be referred to as Recognition of Prior Learning (RPL) from September 2014 • Do not carry ‘marks’ – just credit • APL does not count towards any calculations • APL credit is automatically ‘dropped’ in ‘Best 100’ method

  22. Requirements – Masters Awards To succeed on a Masters Award, students must have: • Pursued a programme of study of 180C at L7 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 160C at level 7 or above • Achieved an average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

  23. Requirements – PG Diploma To succeed on a PG Diploma, students must have: • Pursued a programme of study of 120C at L7 (including any accreditation of prior learning) • Submitted in all components • Achieved a minimum of 40% or more in modules equivalent to 100C at level 7 or above • Achieved an average of 30% or more in each module studied • Achieved an overall average of 40% or more across all modules studied at this level • May be re-assessed in all modules

  24. Requirements – PG Cert To succeed on a PG Cert, students must have: • Pursued a programme of study of 60C at L7 • Submitted in all components • Achieved a minimum of 40% in all modules • Achieved an average of 40% or more across all modules studied at this level • May be re-assessed in all modules

  25. Final Level Requirements (PG)

  26. Merit and Distinctions • Option for all awards except (BAH / BSCH) • Must be written into the course documents Awarded based on achievement of: • Merit - 60% Average (across all modules) • Distinction – 70% Average (across all modules) -OR- • ‘A defined profile of achievement’

  27. PART C Board of Examiners Exercise

  28. Exercise • Work with a partner • Review the profiles provided • Act as a BOE meeting and make decisions Points to remember: • Students have submitted in all components • All re-assessment have been taken • Look at all the details provided • Confirm eligibility for an award first

  29. Exercise – Answers and Discussion • What should the decisions be for each student? • Why was that decision made?

  30. Key Points / Questions to Consider • Hold a pre-board meeting: • Chair, Secretary and Course Leader(s) to attend • Agenda: • Are there any students who started or re-started the level before August 2011? • Did the student’s current registration start before 2012/13? • Have all Chair’s Actions been addressed? • Review marks sheets • Discuss category A mitigation • Does the External Examiner need to be briefed on key matters

  31. Any questions? Further information: • Guide to BOE and EC https://www.leedsmet.ac.uk/partners/boards-of-examiners.htm • Quality Manual https://www.leedsmet.ac.uk/partners/quality-manual.htm • Faculty Quality Assurance & Governance Teams / Quality Assurance Services

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