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Environmental Assessment – REP Transition Kickoff meeting – May 6, 2014

Environmental Assessment – REP Transition Kickoff meeting – May 6, 2014. Agenda: EA Transition- Project Kickoff meeting. Welcome & introductions. Project charter & critical path. Project Structure & Meeting Schedule.

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Environmental Assessment – REP Transition Kickoff meeting – May 6, 2014

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  1. Environmental Assessment – REP Transition Kickoff meeting – May 6, 2014 1

  2. Agenda: EA Transition- Project Kickoff meeting 2

  3. Welcome & introductions 3

  4. Project charter & critical path 4

  5. 5

  6. Project Structure & Meeting Schedule 6

  7. Project structureThe following project structure will enable effective and collaborative AER implementation effort 7

  8. Meeting schedule: CadenceThere are a number of regularly scheduled meetings and activities for the different teams to be engaged in each week Work Stream Leads with their Task teams update and complete the R.A.I.D log and submit status report by 2:00pm Work Stream Leads to review R.A.I.D. updates from the Steering Committee with their task teams PM develops summary reporting package for Steering Committee PM updates the R.A.I.D logto update the Work Stream leads. PM develops consolidated project status report for Work Stream Leads Meeting PM develops consolidated project status report for IMO meeting Task team related activities Project Team Meeting 8 IMO team related activities

  9. Meeting schedule: Purpose, preparation & productsEach meeting will have a clear purpose, attendance from the right people and be well prepared for 9

  10. IMO Tools 10

  11. Work Stream Lead: Anne NgoWork stream: FinancePeriod: May 13 – May 19

  12. R.A.I.D: DefinitionsFor the R.A.I.Dto be used successfully, users need to understand the difference between Risks, Actions, Issues, Decisions & Dependencies Dependencies Actions Issues Decisions Risks • Risks are defined as anticipated issues, events, or dependencies that may disrupt execution of the project (scope, schedule, cost) or AER operations. • Risks have not yet occurred and can be mitigated • The action log will capture and track the actions which arise out of the three main meetings: Work Stream Lead Meeting, IMO Meeting & Steering Committee • Issues are defined as events that have occurred because a risk has not been identified or previously mitigated • Issues if not resolved will disrupt the project (scope, schedule, cost) or AER operations • Key decisions that are required to continue making progress on the project or to maintain smooth AER operations • Dependencies describe reliance on another work stream activity or deliverable • Identification of dependencies will decrease risks and issues, and help identify synergies • Dependencies will be captured throughout the RAID log 12

  13. EA Integrated work plan 13

  14. Next steps for week of May 5: • Develop the work plan. Marjorie and Lisa will schedule a 30-minute meeting with each Work Stream Lead to review the high-level requirements, develop your work plan and review the risks and issues before May 12. • Work Stream Leads to review the Project Charter and next week meeting materials before Red Deer Workshop and prepare list of questions • Work Stream Leads to familiarize themselves with the project tools, and test access to the Portal

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