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Overview of Federal Programs

Overview of Federal Programs. Presented by: Maria Garcia mariagarci@pa.gov Regional Coordinator Division of Federal Programs. PA Department of Education. Division of Federal Programs 333 Market St. 7 th Floor Division of Federal Programs Harrisburg, PA 17126 Tel : (717) 783-2193

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Overview of Federal Programs

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  1. Overviewof Federal Programs Presented by: Maria Garcia mariagarci@pa.gov Regional Coordinator Division of Federal Programs

  2. PA Department of Education • Division of Federal Programs 333 Market St. 7th Floor Division of Federal Programs Harrisburg, PA 17126 Tel : (717) 783-2193 Fax : (717) 787-8634 Follow these links to find our page: www.education.state.pa.us Click link - Programs (on left) Click link- Programs D-G (on left) Click link- Federal Programs (on left)

  3. Workshop Goals • Provide an overview of the primary programs administered by the Division of Federal Programs.

  4. DFP Structure • Five Teams – Entire State – Members on each team include: • Two Regional Coordinators • Program and Fiscal Questions • One Administrative Technician • E-grants • Final Expenditure Reports • Budget Revisions • One Administrative Support Person • General Questions • One Point of Contact for Each School District

  5. DFP Contacts

  6. Team # 1 • Regional Coordinator/ Supervisor • Vacant • Administrative Technician • Kelly Iorfida • (717) 783-6543 kiorfida@pa.gov • Administrative Support • Karen Trissler • (717) 787-7278 ktrissler@pa.gov

  7. Team # 2 • Regional Coordinator/ Supervisor • Norma Hull • (717) 783-7790 nhull@pa.gov • Regional Coordinator • Virginia Baker • (717) 783-9164 vbaker@pa.gov • Administrative Technician • Yvonne Cobb • (717) 783-6907 ycobb@pa.gov • Administrative Support • Lennette Wilson • (717) 787-7372 lwilson@pa.gov

  8. Team # 3 • Regional Coordinator/ Supervisor • Donald McCrone • (717) 783-6902 dmccrone@pa.gov • Regional Coordinator • Tucker McKissick • (717) 783-3381tmckissick@pa.gov • Administrative Technician • Tracy Rapisarda • (717) 787-7117 trapisarda@pa.gov • Administrative Support • Jennifer Zarefoss • (717) 787-8632 jzarefoss@pa.gov

  9. Team # 4 • Regional Coordinator/ Supervisor • Cindy Rhoads • (717) 783-9167 crhoads@pa.gov • Regional Coordinator • Jesse Fry • (717) 783-6829 jefry@pa.gov • Administrative Technician • Barbara Kuhn • (717) 783-6901 bkuhn@pa.gov • Administrative Support • Angela McGeehan • (717) 783-6908 amcgeehan@pa.gov

  10. Team # 5 • Regional Coordinator/ Supervisor • Maria Garcia • (717) 783-6904 mariagarci@pa.gov • Regional Coordinator • J. Erin Derr • (717) 787-7815 jder@pa.gov • Administrative Technician • Reba Kansiewicz • (717) 783-6903 rkansiewic@pa.gov • Administrative Support • Cheryl Watts • (717)787-8631 cwatts@pa.gov

  11. Division Administration • Division Chief • Susan McCrone • (717) 783-9161 smccrone@pa.gov • Clerical/Admin Support • Phil Cooper • (717) 783-9161 pcooper@pa.gov • Federal Funds Manager • Kelly Gallatin • (717) 783-3403 kgallatin@pa.gov

  12. Programs Administered by DFP Title I of NCLB Title I, Part AAll RCs Title I, Part D- Delinquent Don McCrone # Title I, School Improvement Norma Hull Title I, Neglected Don McCrone # Title I, Homeless Maria Garcia Title II, Part A – Improving Teacher Quality Don McCrone Title II, Part B – Math/Science Partnership Grants Jesse Fry ** Title III – ESL Jesse Fry Title VI – Rural Schools/Rural Ed Assistance Program Virginia Baker Title I Nonpublic Involvement Tucker McKissick Title I, SIG Virginia Baker ** Competitive – Not all LEAs # LEAs Choose to support these programs/services

  13. Programs Administered by DFP (continued) Consolidated Review(Monitoring) Vacant Parent Involvement J. Erin Deer Schoolwide Programs Maria Garcia 21st Century Community Learning Centers Cindy Rhoads Striving Readers/Keystones to Opportunity(KtO) Cindy Rhoads** Advance Placement/International Baccalaureate Program Erin Oberdorf Supplemental Educational Services (SES) Erin Oberdorf/Don McCrone ** Competitive – Not all LEAs # LEAs Choose to support these programs/services

  14. Communication from DFP • Penn*Links • Distribution List – From Regional Coordinator • Message Board – eGrants

  15. Meetings with Federal Programs Coordinators • April – PAFPC • May/June – Regional Meetings at IUs (Individual Districts) • May – New Coordinator’s Training • September – New Coordinator’s Training • October – Fall Regional Meetings • February – New Coordinator’s Training

  16. Applications One Application for: 1) Title I, Part A May Include: • Title I, Part D (Delinquent-LEAs choose to support, separate budget) • Neglected (LEAs choose to support added to Title I allocation) 2) Title II, Part A 3)Title III Stand Alone for: Math/Science Partnership Grant (Competitive)

  17. Applications • Application will be blank • May copy and paste from previous year’s application – Must use updated data/numbers • Different Sessions: • Consolidated Contact Information • Consolidated LEA Plan (Narrative) • Consolidated Staffing • Title I Program - Includes Budget • Title II Program - Includes Budget • Title III - If applicable

  18. Allocations • 2013/2014 allocation based on 2010 Census data provided by USDE • Preliminary at PAFPC or as soon as USDE makes it available • Final released in February

  19. General Information • eGrants System • Online system for Consolidated Application • Other Reports and Data Collection • Website: http://egrants.ed.state.pa.us • For eGrants help: • egrantshelp@state.pa.us • (717) 783-6686 • Need Login/Password to Access • See eGrants Super User in LEA • May contact your Administrative Technician for help

  20. Final Expenditure Report Submitted online via eGrants PDE website DFP – Link Grant Application – Link to Final Expenditure Report found in main menu. Questions: egrantshelp@state.pa.us DFP Administrative Technicians Quarterly Reports Submitted online via the PDE Web Portal/FAI System PDE website e-pde webportal Link Submitted to the Labor, Education Comptrollers Office. Questions: egrantshelp@state.pa.us Comptroller’s office (717)787-5506 Failure to submit on time will STOP PAYMENTS. Fiscal Reports

  21. Title I. Part A

  22. Title I • Largest federally funded education program. • Purpose: To help low achieving students achieve high academic standards. • Supplemental Educational Assistance • Mainly in Reading & Math • Two main models for servicing students: • 1) Targeted Assistance Program • 2) Schoolwide Programs

  23. Instructional Programs In Class Pull Out Extended Day Extended Year Pre-Kindergarten Summer Programs Online Learning Take Home Resources Tutoring Supporting Programs Professional Development Parent Involvement Materials/Supplies Technology School Choice Supplemental Educational Services Title I Uses of Funds

  24. Reservation of Funds • Costs to Reserve: • School Improvement Requirements • Neglected Funds • Administration • Professional Development • Homeless • Remember!! • The more funds you reserve off the top, the less funds available to distribute to eligible schools. • Your Title I budget will account for “all” funds including the reservation of funds.

  25. Parent Involvement State Parent Advisory Council (SPAC) Coordinator: J. Erin Derr jder@pa.gov

  26. Parent Involvement Requirements • Parents must be involved in order for LEA to receive Title I • Set Aside: 1% if Title I allocation is greater than $500,000 • 95% goes to buildings • Required Annual Meeting • Parent Involvement Policies • Parent Compacts • Annual Planning, Review and Improvement of Program • Parent Right-to-know Notification –Teacher/Paraprofessional qualifications

  27. Title II (Part A)Improving Teacher Quality Don McCrone Program Manager dmccrone@pa.gov

  28. Title II, Part A – Improving Teacher Quality • Funds can be used to reduce class size or to provide high quality, scientifically based, professional development in targeted schools. • Target Title II A Funds to schools with • Largest Average Class Size • Identified for School Improvement • Annual Local Needs Assessment • Hiring Staff • Professional Development

  29. Title IIILanguage AcquisitionProgram (ESL) Jesse Fry Program Coordinator jefry@pa.gov

  30. Title III, Language Instruction for Limited English Proficient and Immigrant Students • Program Requirements: • Increase English proficiency • Provide high quality professional development. • Supplement (not supplant) LEAs core ESL instructional program. • Source of Funding • Per pupil allocation based on the number of ELL reported on the LEP database • Two pots of money • 1) LEP – per pupil • 2) Immigrant

  31. Instructional Services Intensify Instruction Professional Development Support Personnel (Aides) Technology/Educational Software Tutorials, mentoring, academic or career counseling Family literacy, parental involvement/outreach Community Programs/services Coordinated activities with community based organizations Curricular materials/supplies Title III – Use of Funds

  32. Title VI (Part B) –Rural Schools Initiatives Virginia Baker Program Manager vbaker@pa.gov

  33. Title VI, Part B – Rural Schools Initiative • Two programs • Small, Rural, School Grant Program (administered by USDE) • Rural And Low Income School Program (administered by DFP) • Purpose: Both programs were designed to help rural districts that lack personnel and resources to compete effectively for federal grants. • Only 34 LEAs Received Rural and Low Income School Program Grant for 10/11

  34. Small, Rural School Grant Program Funds can be used to carry out activities authorized under one or more of the following federal programs: Title I, part A Title II, parts A and D Title III Title IV, parts A and B Rural and Low Income School Program Funds can be used to carry out the following activities: Teacher recruitment and retention Teacher professional development Educational Technology as described in Title II, Part D Parental involvement activities Title I, Part A Title IV, Part A Title III Title VI, Part B – Use of Funds

  35. Federal Programs Monitoring Process Vacant Program Manager

  36. Federal Programs Monitoring • Purpose • Demonstrate compliance with Federal Law and avoid possible audit exceptions • The listing of Districts to be monitored for the 2012-2013 are posted on the Federal Programs web site. • Monitoring occurs: • One time during a three-year cycle • Between January and May on a mutually agreed upon date.

  37. Federal Programs Monitoring • Division of Federal Programs Responsibilities • Notification letter • Monitor assignments • Monitor training • Preparing for a visit - the key to success! • District responsibilities • Make contact with the assigned monitor • Self-evaluation - Complete the instrument • Current application and Schoolwide Plans • Organize Program Data - Documentation! • All Federal Program Managers should be available • Have Title I parents available

  38. Federal Programs Monitoring • Monitors • Are retired educators • Almost all are retired federal program employees • Final Approval Letter • End result of a successful visit • Signed by Division Chief, Federal Programs, Renee Palakovic • Tangible proof of program compliance with statutes, regulation and guidance

  39. Nonpublic SchoolParticipation Tucker McKissick tmcKissick@pa.gov

  40. NCLB Programs Requiring Nonpublic Consultation & Participation • Title I • Title II, Part A (Improving Teacher Quality) • Title III • Title II, Part B (Math/Science Partnerships)

  41. Nonpublic Participation • Timely and meaningful consultation during the design and development of the programs. • Sign off in eGrants for Title I • Catholic Schools – One sign off • Private/Christian – One sign off per school • Nonpublic schools may not receive funds (no checks) – only services. • LEA maintains fiscal control of all nonpublic funds. • LEA arranges all nonpublic services. • Equipment purchased with federal funds for nonpublic uses remains the property of the LEA

  42. Identifying Eligible Nonpublic Children • In order to be eligible for Title I services in a nonpublic school – • Child must reside in a participating Title I public school attendance area AND • Be educationally deprived. • Students must be selected based on multiple, educationally related, developmentally appropriate criteria (poverty is NOT a criteria). • Exempt: • Homeless • Two (2) preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I Part C (Migrant Education).

  43. Nonpublic Involvement in Other Programs under NCLB • Nonpublic Schools located within an LEA attendance area are eligible for services under: • Title II, Part A (Improving Teacher Quality) • If the LEAs portion of Professional Development is greater than the amount allocated through the IU then the LEA needs to send a check to the IU. Check the CARRYOVER section under Title II Part A • Funds for these programs are administered through the IUs

  44. Projects – Due dates July 1) Consolidated Application Title I A, Title II A, Title III, and Neglected and Delinquent, if servicing. February School Improvement Applications.

  45. Reports – Due Dates – 2012-2013 • November 15 – Comparability • Found in eGrants - Link in the Consolidated Application. • December 15 – Neglected and Delinquent counts. • Collected by DFP liaison • December – Staff and Student Participation Data – • Via eGrants, Main menu, view previous years projects, 2011

  46. Tips for Title I Administrators • Learn to view Federal Programs from multiple perspectives • Seek help from veterans • Tap outside resources • Understand and control your Title I budget • Train your staff and delegate whenever you can • Be visible

  47. Questions ?

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