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UK Landscape Study of CERIF CRIS Usage in Higher Education Institutions

This work-in-progress report provides insights into the adoption and current use of CERIF CRIS in UK higher education institutions. The study compares progress since 2012, highlights key issues, and informs future Jisc planning.

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UK Landscape Study of CERIF CRIS Usage in Higher Education Institutions

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  1. CERIF CRIS UK landscape study: work in progress report euroCRIS membership meeting Bonn, 13-14 May 2013 Rosemary Russell, UKOLN, University of Bath UKOLN is supported by:

  2. Jisc Innovation Support Centreat UKOLN (until July 2013) • Includes support for Jisc Research Information Management (RIM) Programme eg • CERIF resources • project syntheses • ‘landscape’ studies • CERIF support project (Brigitte Jörg)

  3. Wider UK CERIF landscape (by Brigitte Jörg)

  4. CERIF CRIS UK landscape study aims • document the adoption and current use of CERIF CRIS in UK HE institutions • update March 2012 report • compare progress/ reveal how far things have moved on/ identify common issues… • inform future Jisc planning…

  5. CRIS used in UK (provisional %)

  6. CRIS adoption in UK HE • Symplectic ‘publications’ product launched in 2005 • CERIF compliant data model in 2009 • 1st UK Pure system - mid 2009 (St Andrews/Aberdeen) • 1st UK CONVERIS system - beginning 2010 (Cranfield) • Intensive CRIS procurement in 2011, slowed down since… • eg between May and October 2011 UK Pure users grew from 7 to 17 • 2 new Pure users since March 2012 • Now 57 CERIF CRIS users in UK = 33.7% adoption of CERIF in higher education institutions (was 30.7% in March 2012) • Although eg in Russell Group – large majority have CRIS • Also - Research in View (TR), Dspace CRIS...

  7. Study progress to date • 13 interviews carried out (20 institutions in 2011/2012) • 7 Pure, 3 CONVERIS, 3 Symplectic Elements • plus 2/3 newer implementations • contrast to earlier institutional experiences (eg development of UK data model) • Interviewee – ‘CRIS project manager’ or similar, based in: • Research Office (7) • Library/Info Services (5) • IT Department (1) RH • [Some changeover when implementation project ends]

  8. [Coverage] • Management/implementation/functionality • Developing services eg MRD, benchmarking • Data exchange • CRIS benefits • Community buy-in • CERIF experiences • User group activity • Will just highlight here a few of the key issues emerging…

  9. REF is painful! Research Excellence Framework = UK research assessment system, used to allocate funding… • Biggest research information management issue for institutions • Key driver for CRIS adoption • Majority agreed CRIS functionality to support REF met key requirements • although impossible to meet every single requirement • two said vendor late in providing REF functionality • one underestimated implementation time needed, so CRIS only being used partially – rest in spreadsheets… • most reported gripes from individuals • using CRIS saved time

  10. Managing research data • Next most immediate issue • under discussion but many putting off decisions until after REF • Difficult to address – large, disparate datasets for different subject areas • “don’t know what to do” • “too many variations in research data for a single template” • “academics using range of external data archives” • Pure user group drafting list of required fields • Some concern whether CERIF is keeping up with demands • Bath developing standalone pilot data registry in EPrints – to link with Pure in longer term (Strathclyde also considering EPrints, with Pure as catalogue) • Another looking at Dspace

  11. Replacing IR with CRIS? • Ongoing discussion at many institutions • Most continuing with both repository and CRIS • CRIS populates IR (one user interface) • Integration works well for most • Exceptions: • 1 of interviewees using CRIS to provide IR functionality already • 1 on verge… ‘fairly sure will go ahead’

  12. CERIF views/engagement • Not much change • most have basic understanding only • no time/staff resources to take further • most still rely on external expertise: vendor/user group • “as a manager, I’m happy to be protected!” • some had planned to get involved in CERIF after implementation – not happened – other priorities eg REF… • “There still isn’t a really clear business driver for CERIF effort” • “Fair bit of hype about CERIF a few years ago – but no longer talked about so much” • One user with CERIF expertise had changed view: “Suppliers have won the CERIF battle for us, now we don’t have to worry”

  13. Publication end of June • http://isc.ukoln.ac.uk/work/rim/ • euroCRIS Newsflash

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