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This kickoff meeting agenda outlines the goals, project plan, deliverables, action items, and discussions for the Girl Scouts of the USA Secure Site Project. The project aims to develop a collaborative and efficient website for headquarters and councils, bridging information gaps and fostering a sense of community. The deliverables include user research findings and personas, functional requirements matrix, content strategy, use cases, high-level information architecture, wireframes, user interface guidelines, design comps and visual style guide, and usability test plan and report.
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Agenda • Introductions • Goals • Project Plan • Deliverables • Action Items • Discussion
Girl Scouts of the USA Team • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number]
[company] Team • [name], Managing Director • [email address] • [telephone number] • Lawrence Najjar, User Experience Architect • [email address] • [telephone number] • [name], Engagement Leader • [email address] • [telephone number]
Project Goals • Develop site for headquarters and councils that will: • Encourage collaboration, communication, & information sharing • Bridge info gap between headquarters & councils • Streamline communications internally & externally • Create reliable two-way channel for publication & gathering feedback • Tailor information to each user’s world view & personal preferences • Allow users to manage, document, & discuss information effectively • Provide online tools to help users increase productivity & efficiency • Foster stronger culture & sense of community • Design site focused on the needs of community • Ensure site is easy to navigate, user-friendly, & requires little if any training • Establish simple authentication process
Deliverables • User Research Findings and Personas • Functional Requirements Matrix • Content Strategy • Use Cases • High level Information Architecture and Navigation Model • Wireframes • User Interface Guidelines • Design Comps • Visual Style Guide • Usability Test Plan and Report
User Research Findings and Personas • Summarizes stakeholder & user interview findings with focus on user needs • Includes up to 5 representative user personas
Functional Requirements Matrix • Describes user interface features & functions required to support project goals • Includes scope estimates & priorities • Used to formulate roadmap for design and development
Content Strategy • Describes and prioritizes content needed on site • Reveals content gaps
Use Cases • Describes steps for users to perform key tasks
High level Information Architecture and Navigation Model • Includes site organization & user navigation design
Wireframes & User Interface Guidelines • Shows 20 representative, non-graphical page designs • Shows how page works (interaction design) • Guidelines provides detailed description of control and field behaviors for the wireframes
Design Comps & Visual Style Guide • Shows how representative pages look (visual design) • Includes branding, images, layout, & typography • Visual style guide documents visual design, including color palette, font specifications, suggested images, page layouts, table specifications, navigation, & header specifications.
Usability Test Plan & Report • Describes usability test objectives, task scenarios, & measurements • Summarizes findings and suggested design changes
Action Items • Schedule stakeholder interviews • Schedule end-user interviews • Get on-site workspace • Get new branding information eventually
Computer Generated Solutions Team • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number] • [name] • [email address] • [telephone number]
