Organizing Your Life as a Coach

1. Organizing Your Life as a Coach New PBIS Coaches Meeting December 8, 2010

2. Agenda • Gain knowledge about coaching • Acquire tips for effective coaching • Learn strategies to enhance coaching efficiency • Webinar from 11:00-12:00

3. Expectations • Communicate with team (phone calls, emails, attend team meetings) • Ensure that team has an agenda, data, action plan—Plan to review data at every team meeting • Ensure team communicates to staff on a regular basis (Marketing) • Communicate with Stefanie and Jill Lee, consulting teacher (Invite to meetings, pep rallies, etc) • Submit monthly data • Attend all coaches meetings • Complete the Team Implementation Checklist (version 3) one time per quarter

4. Roles of a Coach • “Positively Nag” and “Cheerlead” • Empower the Team Leader/Internal Coach • Be a resource for information and a liaison • Facilitate Data-Based Decision-Making • Facilitate PBIS Implementation at School

5. “Positively Nag” and Cheerlead • Provide frequent, positive communication • Find positives in school data • Provide thank you’s, kudos, etc. • Celebrate successes • Cc-ing key people, PR contact, presentations, submit information for quarterly PBIS newsletters • Maintain coaches’ school binder • Means of documenting efforts and celebrating success • Encourage team’s documentation of programming • Create a “quick tips” for PBIS implementation

6. Empower the Team LeaderInternal Coach • Meet with Internal Coach outside of scheduled meetings • Work “behind the scenes” • Establish rapport, encouragement, guidance • Foster the image of the Internal Coach • Within Team meetings and School system • Offer tools from toolkit and other resources

7. External Coach vs. Internal Coach

8. Monthly Data • This information can either be pulled directly by you via Star_Web as you have access for data entry (only PBIS schools have this option) • Submit to Jill Lee byspecified due dates

9. At the end of December, it gets easier! • You will complete this information online by going to the following link and filling in your end of the month data • http://cmsweb1.lcps.org/50990419143321/lib/50990419143321/PBIS_Data/PBISData.htm • Save this to your favorites • When you have completed the log, click on the submit button and the data will be sent via e-mail. • You will get a security warning; Just click OK . • Reminders will be sent from Jill Lee if you haven’t completed this by the due date

10. PBIS data application • Follow these directions: • 1.  Go to the intranet  (http://www.intranet.lcps/) • 2.  Click on the pupil services tab at the top of the page and select either Pupil Services Home or Office of Special Education from your option • 3.  At both locations, the link is under the heading "Helpful Links and Staff Development Opportunities" and is called 'PBIS data system‘ • Each school has their own user name and password

11. VISION discussion board • Link from Coaches Corner • VISION (http://loudounvision.net) • When visiting for the first time, your user name is your groupwise log-in and the password is loudoun (you will need to change this) • The course is called ‘PBIS Coaches Discussion Board’ • You have already been enrolled (and received an email) • You will receive an e-mail whenever anyone posts or responds in a forum • If you would like a new forum created, contact Stefanie or Jill

12. Quarterly Fidelity Checks • Jill and Stefanie have divided the schools and will be visiting your school at least one time per quarter

13. Coaches Corner • www.lcps.org • Under the administration tab, select pupil services • Select ‘Positive Behavioral Interventions and Supports’ • Log-In to Coaches Corner • Available to you: Professional Development, PBIS schools, Tools and Resources, and much more!

14. Team Implementation Checklist (TIC) • Completed one time per quarter • www.pbssurveys.org • Enter your school account and complete at a team meeting

15. Effective Teaming

16. Effective Team Functioning:Team Member Turnover • Establish process for members who leave & new members join team • Identify new team members to replace members who left • Best if done before school starts • Best to pick new members who have a vested interest in improving climate across campus • Be ready to share Action Plan, Team Minutes, Training Materials… • Establish process for change in administration • Who is responsible for talking to new administrator about PBIS • Share Action Plan, Meeting Schedule, Training Materials…

17. Effective Team Functioning:A group becomes a team when… Reestablish your purpose at the first meeting for the new year: • Define team purpose • Be ready to accommodate membership changes • Have resources available to familiarize new members • Review how members interact (ground rules, role & responsibilities, conflict & conflict resolution, etc) • Review how decisions are made (brainstorming) • Review team’s structure (regularly scheduled meetings, agendas that are time limited) • A team focuses on both tasks and group process • Team members are equal

18. Effective Team Functioning:Effective meetings to keep you energized • Regularly scheduled meetings (scheduled in advance) • Purpose of meeting clearly stated • Agenda for meeting is time-framed • Meeting place is quiet & free from distractions • Ground rules established & followed (attendance, participation, equality, decision-making) • Team Goals or priorities are established with correlating timeline (Refer to action plan)

19. Effective Team Functioning:Effective meetings to keep you energized • Identify a process for team maintenance • No one person is responsible for team’s success • Incentives for team members • Ways to maintain high moral • System: • Manage conflict in place & followed • Manage other team inhibitors (off-subject talk, lack of agreement) • For decision-making in place & followed (participative, consensus) • Evaluating the meeting and overall team function—via surveys and focused questions

20. Keeping your Process New, Creative and Interesting • If you are doing a PBIS newsletter share an article, borrow ideas from other schools • Contact Stefanie when you need assistance • Have team leaders in your same county share email address so that they can share ideas • Go back and look at your old Action Plans and Activities from the School-wide Training you might find some ideas you forgot about

21. Using Data to Make Necessary Changes in Procedures and Systems • Notice trends & peaks (PBIS data application): • Identify students who will need more support • When to do booster trainings for staff? Students? • What expectations need to be focused on at beginning of year? Mid year? End of Year? • Are there new settings that need rules? • When settings need a refresher training?

22. Effective Team Functioning:Refreshers at the beginning of the year • For Students: • Review Expectations and Rules for each established setting • Review Rewards and Consequence procedures

23. Effective Team Functioning:Refreshers at the beginning of the year • For All Staff • Beginning of Year • Expectations, Rules • Classroom vs. Office referrals • Referral Process • Rewards • Consequences • Changes Made Based on Survey Results • Mid-Year • Topics based on data • Topics selected based on input from staff and administration

24. Effective Team Functioning:Refreshers at the beginning of the year • Make sure all staff have resources from year 1: • Poster of expectations and rules • Discipline Process Flowchart • Referral Forms • Lesson Plans • Recognitions • New Staff • New Teacher Meetings • Mentor

25. Review your handouts • PBIS binder • *Calendar (with due dates) • Passwords for the data application and coaches corner*Information posted to coaches corner • Roles and Responsibilities • *Explanation of TIC, SET, and BOQ

26. Q & A Thank you for all of your hard work 