Office of Sponsored Research and Programs (OSRP)

1. Office of Sponsored Research and Programs (OSRP) STAFF: Domenica G. Pappas, CRA, Director Robert Lapointe, Deputy Director Toni Allen, CRA, Associate Director J. Brian Davis, Research Administrator Gary Weiler: Research Administrator Deborah Richard, Research Administrator

2. Illinois Tech follows Uniform Guidance, 2 CFR 200 for all grants. For detailed definitions go to their website.

3. Budget – Categories of Cost Salaries and Wages Fringe Benefits Consultant Costs Equipment Supplies Travel Other Direct Costs (including tuition) Consortium Costs Indirect Costs/Facilities & Administration Click here for an interactive budget template

4. Salaries and Wages Cost for all individuals who work on the project proportionate to their level of effort on the project.. UG: 200.459 Costs of professional and consultant services rendered by persons who are members of a particular profession or possess a special skill, and who are not officers or employees of the non-Federal entity, are allowable, …. when reasonable in relation to the services rendered and when not contingent upon recovery of the costs from the Federal government. An individual who is an employee of IIT cannot be listed as a consultant.

5. Consultants UG: 200.459 Costs of professional and consultant services rendered by persons who are members of a particular profession or possess a special skill, and who are not officers or employees of the non-Federal entity, are allowable, …. when reasonable in relation to the services rendered and when not contingent upon recovery of the costs from the Federal government. CANNOT be employees of IIT Consultant costs include their fee, travel reimbursement and reimbursement for other associated expenses. Documentation is required from the consultant.

6. Fringe Benefits * As of June 1, 2018 25.2% Faculty academic year salary 27.4% Staff 7.70% Faculty summer salary, part-time employees 0% Student stipends *rates can change – see our website for current rates

7. Equipment Used for research or technical activities of project and has an acquisition cost of $2,500 or more per item (not $5,000) UG 200.33 - Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000.

8. Supplies US 200.94 Supplies means all tangible personal property other than those described in Equipment. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-Federal entity for financial statement purposes ($2,500) regardless of the length of its useful life. This must be included in the proposal and approved by the sponsor.

9. Travel UG 200.474 Travel costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the non-Federal entity. Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two, provided the method used is applied to an entire trip and not to selected days of the trip, and results in charges consistent with those normally allowed in like circumstances in the non-Federal entity's non-federally-funded activities and in accordance with non-Federal entity's written travel reimbursement policies. Must directly benefit the project If federally funded, U.S. CARRIER for air travel MUST BE USED. All travel must be included in the proposal and approved by the sponsor.

10. Other Direct Costs Graduate student tuition (currently $1,530* per credit hour) *Law, Stuart and Institute of Design have different rates Publication costs Service contracts Animal per diem costs *subject to change. See current rates here.

11. Subawards (Subcontractor) US 200.92 Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a Federal program. A subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a contract. When a portion of the project takes place at another institution and involves programmatic, fiscal and administrative arrangements at the other institution. Costs include their direct AND indirect costs.

12. Vendor UG 200.330 Contractors. A contract is for the purpose of obtaining goods and services for the non-Federal entity’s own use and creates a procurement relationship with the contractor. See §200.22 Contract. Characteristics indicative of a procurement relationship between the non-Federal entity and a contractor are when the non-Federal entity receiving the Federal funds: Provides the goods and services within normal business operations; Provides similar goods or services to many different purchasers; Normally operates in a competitive environment; Provides goods or services that are ancillary to the operation of the Federal program.

13. Indirect Costs Base Total direct costs less: Equipment Tuition Subcontracts in excess of $25,000 (i.e., indirect costs are charged only on the first $25,000 of each subcontract) Participant support costs Rental costs of off-site facilities

14. Indirect Costs* 53% on-campus research 34% on-campus instruction 24% off-campus 24% Moffett non-FDA programs 11.0% Moffett FDA programs 60% on-campus industry supported 30% off-campus industry supported NOTE: Indirect costs are not waived on federal projects. Indirect costs are subject to change. See the website for more information and detailed information.

15. Completed proposals must be in OSRP at least two business days prior to the deadline to guarantee submission. See our website for additional information.

16. Q&A Let us know how we can help you! The Staff of the Office of Sponsored Research and Programs IIT Tower, Suite 7D7-1 Phone: (312) 567-3035 Fax: (312) 567-6980 Email: osrp@iit.edu