NanoSearch CDMS V3.2

1. NanoSearch CDMS V3.2 PASS your documents with SEA

2. What is PASS? • Protect • Archive • Share • Search What is SEA? • Simple • Easy • Affordable

3. A few clicks Is your Document PASS? Not PASS PASS • Trouble to handle documents. • Can’t search content of document. • hard to manage. • No backup • A lot Storage Space • Sending document to branch with more time and cost • Sharing with Photostat more copies • Document not centralize • Possible missing document, worries about flood, fire and other natural disasters. • Hard to control document security • No more trouble. • Can search content of document. • Easy to manage. • Easy Backup • Minimum Storage Space • Sending document to branch with no cost and save time • Sharing with no extra cost • Documents centralized • With backup, docs won’t go missing or worry about natural disasters • Easy control of document security

4. What Document can be PASS? • Agreements - leasing, joint-venture, rental, etc • ISO documents • Any Manuals - service manual, catalogs etc • Minutes of meetings, seminar papers, letters • Engineering and Architectural Drawings • Human Resource employee files • Profiles – Company, Student, CVs etc • Newspaper cuttings • Newsletters • Pictures, transparencies, x-ray negatives • Any types of documents…

5. How NanoSearch PASS your document? • Protect • Can See Can’t Print Feature • Auto-Watermark • Blurring Control • Disable Caching • Secure Document Protected Method • User & Group Access Level Control • Document Encryption • Archive • 2 clicks to scan + OCR + upload + index + archive • Share • Web-based Application to share with LAN or WAN • Search • Full Content Search • Nano Narrow Search • Multi Layer Filtering

6. Protect

7. How to set user & group access level? • Simple, just go to File Security page and set which file can be viewed by which user or which group of users

8. What is can see can’t print? To Printer When Printed When Seen • This feature allows Administrator to set which user can print the document and which user cannot print

9. What is auto-watermark? Watermark Add Watermark Original • We are able to select different types of watermark when we upload document. • We can set which user can see the original document or which user had to see document with watermark.

10. What is Blurring Control? Blur by % Blur by 50% Original • Because we upload our document as image, so we are able to control the quality of image to display. • This feature is to avoid user using digital camera to steal the document.

11. What is Secure Document Protected Method? • Other vendors put all documents in their web server for all users to access. • This is not safe because hacker can get your document once they hack your web server. • Some IT experts can even access your document with link like http://www.something.com/public/abc.pdf • SDPM implementation method: • Random Security code for any link of document • Documents not stored in Web Server • Expiry of link access - each link will have expiry time

12. What is Document Encryption? With NanoSearch Decrypt Upload & Encrypt Original Without NanoSearch Decrypt • This feature encrypt all documents uploaded to Server • With this feature, unauthorized person can’t see the content of document even they get your original document

13. Archive

14. Many Hardcopy Documents Scanning How NanoSearch archive document? • As simple as 2 clicks, you are able to index hardcopy or softcopy documents. Many Softcopy Documents Print to Image As Original Protected Mode Protected Mode Press a button to Upload and index file Document content ready for search

15. Two simple steps to make documents searchable Press a button to scan Step 1 Step 2 Ready for Search Ready to search Press a button to Upload to Server

16. Is uploading document to Server simple & easy? • NanoSearch upload process is flexible and customizable. It also supports: • Batch-Upload • Fixed screen size upload • Default user setting • Meta-field Select List • Drag & Drop feature

17. Share

18. LAN or WAN Sharing • User can access from Web Interface to manage their file with “Protected File Transfer Backbone”. • User can search Document by searching documents content. • Group user can have their own group folder to keep their important files.

19. Search

20. Is NanoSearch Powerful? • NanoSearch is same as other well known search engines like Google or Yahoo. • It provides • Full Content Search • Nano Narrow Search • “Multi Layer Filter Search”

21. What is Nano Narrow Search? • Nano Narrow Search is a function to narrow down the search result and it also return more accurate result. For example when I key in : 1. patient cancer result contain either patient or cancer will return. 2. +patient +cancer result must contain both patient and cancer will return. 3. +patient -cancer result not contain cancer but contain patient will return. 4. pat* +cancer result contain cancer and any word start with pat (patented , path, pate, patxxxx, etc) will return. 5. “patient cancer” result contain the word “patient cancer” as a word together will be return.

22. Content Management System(CMS) Pass your Online document today with NanoSearch

23. Can I PASS my corporate information using CMS without uploading? • Yes, you can PASS your information without any uploading process. • Just create your document online by using CMS and PASS it automatically Hardcopy or Softcopy Create Online Document Uploading & Indexing Approved by authorized person Document PASS

24. How to PASS corporate information with CMS? Authorized User Create Online Content Authorized person approve content Step 1 Step 2 Step 3 Knowledge or Information PASSed Authorized user allowed to search and view

25. What Documents are suitable to use CMS to PASS? • ISO documents that need to be protected, shared, searched and edited. • Staff manuals • Corporate information & knowledge • Confidential online information • Product specifications that always change. • QA Workflow Process. • Student or Researcher thesis • And many more …

26. FAQs

27. Can I have bookmark or favorite feature? • Yes, with Favorite feature, you can add your favorite document and see it when you want without searching again. • You can even specify with page of document you want to add as favorite.

28. Can I crop or highlight image? modified Crop & Highlight Original • Yes, we are able to crop or highlight the image as necessary & send to other parties that need this information through e-mail.

29. Can I trace who accessed which file? • Yes, with File Access Log, you can know who viewed which file and who printed which file.

30. Some vendors can’t support symbols in their meta field, how much can NanoSearch support? • Yes, we allow almost all types of standard symbols in meta field. • Examples below: ? : { } + _ ) ( * ‘ & ^ % $ # @ ! ~ ` - = [ ] / \ . , ;

31. Is editing news easy and simple? • Yes, with WYSIWYG editing tools, you can edit online news just like using Microsoft Word.

32. Can user know which file they can access? • Yes, every user will have a list to show them which files they are able to access

33. What type of report can NanoSearch Provide? • NanoSearch could customize any report that clients need. • The report can be in chart format or table format. • Table format report can be exported to Excel. • Report can also be directly emailed to management team without printing out. • In addition, we can also keep track who from management team have or haven't viewed the report.

34. Workflow System in NanoSearch? • Workflow is an important system to make Computerized DMS (CDMS) a complete solution. • Thus, NanoSearch is fully customized to suit any corporate Document Workflow Environment.

35. Can NanoSearch Support DJVU? • Yes, NanoSearch Support DJVU Format too. • DJVU format is the latest technology. • Files in DJVU format is about: • 4 - 10 times smaller than PDF • 100 times smaller than TIFF.

36. Can NanoSearch handle millions of documents? • Yes, technically NanoSearch’s Index Database can go up to 2 Terabyte (2,000,000 MB) • Document file size is unlimited • Index Database is the database that stores all the document content for search engine to search

37. Follow-on Support

38. My Company needs a customized NanoSearch, can it be done? • No Problems. NanoSearch is 100% Local Development . • It can be fully customized as per your company preference to suit your corporate Documentation Environment.

39. Can I have 24x7 support? • Yes, we do provide 24hours per day , 7 days a week Platinum On-Call Maintenance package for customers that need fast response time when their system is down.

40. Is Server License expensive? • Don't worry, NanoSearch is Multi Platform Compatible, it supports either Linux Server or Windows Server. • Linux Server is free. * Recommendation: Use Suse Linux because it’s free and has user-friendly interface.

41. Can Mysql concurrently handle many web users? • As benchmark tested by Mysql, Mysql can handle many users concurrently. • It is best suited for Web Applications. http://www.mysqlbrasil.com.br/uploads/93/mysql-performance-whitepaper.pdf

42. In Summary…with NanoSearch, you will • Save cost • Save paper; only print when necessary • Save employee time • Save on storage space • Less paper on HOD table • Increase productivity • Increase efficiency • Share information • Share knowledge • Better document management • Better document workflow control • Generate document report on the fly • Better visibility on documents accessed • Achieve paper-less environment

43. Thank You For Your Time