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Project Management

Learn about the importance of planning in project management, managing stakeholders, and the phases of the project life cycle. Discover useful project management tools like Gantt charts and how to effectively execute, monitor, and close a project.

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Project Management

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  1. Project Management

  2. Project Management • Planning Misconceptions • Planning • Stakeholders • The Project Life Cycle • Initiation • Planning • Project Management Tools • Gantt Chart Plan • Executing • Monitoring and Controlling • Closing

  3. Project Management • Planning, organizing, and managing resources to successfully complete a project • Achieve all project goals • Comply with all project constraints • Resources • Scope • Time • Budget

  4. Planning Misconceptions It takes too long It’s too difficult It’s boring

  5. Planning “The best laid schemes of mice and men often go awry.” Robert Burns, 1785 – Scottish Poet

  6. Planning • Planning Questions • Where • When • What • Whom • How and Why

  7. Stakeholders “Zombie stakeholders” keep coming back again and again asking for changes. How can this be avoided? Stakeholders are those who are involved in, interested in, or affected by the project.

  8. The Project Life Cycle Planning Initiating Closing Controlling Executing Planning, Executing, and Controlling tasks form a loop

  9. Project Life Cycle • Initiation Phase • Client analysis • Stakeholder input analysis • Financial analysis and budget • Constraints • Program Planning Initiating Closing Controlling Executing

  10. Project Life Cycle • Planning • Communications • Quality control • Human resource management • Procurement • Cost management • Schedule Planning Initiating Closing Controlling Executing

  11. Project Management Tools Project Organization Chart: Organizes everyone involved in the project.

  12. Project Management Tools Gantt Chart: A bar chart representation of a project schedule

  13. Gantt Chart Plan Choose Phases • Option 1– Rule of Thirds • Research and Exploration • Design and Construction • Testing, Documentation, and Presentation • Option 2 • Research and Exploration • Design • Construction • Testing • Documentation • Presentation • Other Options

  14. Gantt Chart Plan Choose Tasks Example • Research and Exploration • Choose a topic • Research topic • Write Problem statement • Research past and present solutions • Write Statement of purpose • Conduct Market Research • Write Problem Proposal

  15. Gantt Chart Plan Choose Tasks Example • Research past and present solutions • Evaluate competition • Patent research • Conduct market research • Write market survey • Administer market survey • Analyze market survey results

  16. Project Tasks . . . Be prepared to articulate the value of any task to team members. • Should have value rather than be pointless. • Should be important to the entire team, not just one member. • Are more powerful and achievable if they are tied to deliverables.

  17. Gantt Chart Plan • Indicate Milestones • Example • Research and Exploration • Choose a topic • Research topic • Write Problem statement • Research past and present solutions • Write Statement of purpose • Conduct Market Research • Write Problem Proposal • Milestone: Problem Proposal

  18. Gantt Chart Plan • Timeline • When is the presentation date? • When will milestones be delivered? • What time will you spend? • Time spent during andoutside of class • Cushion • What will you need? • Acquiring materials • Scheduling facilities • Expert feedback • Permission

  19. Gantt Chart Plan • Personnel • Who will help with the project? • Team members • Experts • Instructor Remember, this is an evolving process! Things will change. Be flexible and keep your schedule updated, at least weekly.

  20. Rule of Thirds POSSILBE MILESTONES Design Proposal Technical Drawings Prototype Build Procedure Prototype Complete

  21. Project Life Cycle • Execution • Completing project tasks • Producing deliverables Planning Initiating Closing Controlling Executing

  22. Project Life Cycle • Monitoring and Controlling • Measuring project activities • Monitoring project variables • Cost • Effort • Scope • Scope Creep • Implementing corrective action when needed Planning Initiating Closing Controlling Executing

  23. Project Life Cycle • Closing • Finalizing all project activities • Archiving files • Documenting lessons learned Planning Initiating Closing Controlling Executing

  24. Project Management • Planning Misconceptions • Planning • Stakeholders • The Project Life Cycle • Initiation • Planning • Project Management Tools • Gantt Chart Plan • Executing • Monitoring and Controlling • Closing

  25. Image Resources Microsoft, Inc. (n.d.). Clip art. Retrieved September 30, 2009, from http://office.microsoft.com/en- us/clipart/default.aspx

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