EVA Moscow MINERVA: Standards and Guidelines for Digitisation

1. EVA Moscow MINERVA: Standards and Guidelines for Digitisation MICHAEL: cultural heritage collections online Antonella Fresa Advisor of the Italian Ministry of Culture

2. MINERVA MINERVA Plus MINERVA-EC ATHENA MICHAEL MICHAEL Plus MICHAEL and MINERVA: from the LUND Principles to EUROPEANA IST - FP5 & FP6

3. The projects phases R&D initial deployment full depl. Catalogue des fonds culturels numérises (FR) MICHAEL MICHAEL Plus ATHENA eEurope …………….. I2010 ………. European Digital Library ……… EUROPEANA MINERVA, MINERVA Plus, MINERVA-EC 2002 ………............. 06/2004 …...........… 05/2006 .. ………… 05/2008 …… 11/2008

4. The MINERVA initiative MinervaEC continued the work undertaken by MINERVA and MINERVA Plus towards the elaboration of a platform of recommendations, guidelines and tools for digitisation. MINERVA MINERVA Plus MINERVA-EC Three projects belonging to the same initiative Active since 2002 in Europe and beyond

5. Aligned with and Europeana To improve accessibility to and visibility of European digital cultural resources; To contribute to increasing interoperability between existing networks of services; To promote the use of digital cultural resources by business and citizens; To facilitate exploitation of cultural digital resources, providing clear rules for their use and re-use, respecting and protecting the creators’ rights. MINERVA objectives

6. Beneficiaries of the MINERVA initiative are: public and private organisations and institutions that create, collect or own digital content; private citizens, interested in receiving quality contents, reliable and directly responding to their interests; universities and schools, which wants to use cultural contents for educational purposes in a legal and safe environment; small and large enterprises interested in (re)using digital cultural content. MINERVA targets

7. Same successful approach for the three projects (MINERVA, MINEVA Plus and MinervaEC) : tight liaison with national digitisation policies implementation of the results achieved into new initiatives (e.g. MED-CULT, MICHAEL, MICHAEL Plus, ATHENA) involvement of experts from all cultural sectors (museums, libraries, archives etc.) cooperation with other networks and projects MINERVA approach

8. MINERVA – IST FP5 from 2002 until 2005 7 countries MINERVA Plus – FP6 from 2004 until 2006 14 EU countries + Russia and Israel MINERVA and MINERVA Plus: a flashback

9. Annual Reports: 4 editions (2002, 2003, 2004, 2005) A set of practical Handbooks: Good Practices Technical Guidelines Good quality cultural websites Cost reduction Multilingual websites and thesauri The Minerva website: www.minervaeurope.org 9 NRG meetings under the aegis of 9 EU Presidencies: Alicante-Spain, Copenhagen-Denmark, Corfu-Greece, Parma-Italy, Dublin-Ireland, The Hague-The Netherlands, Luxembourg, Bristol-UK, Salzburg-Austria Hundreds of European cultural institutions involved in workshops, seminars, training MINERVA and MINERVA Plus main results

10. Since 2004, Centre PIC participates to the MINERVA initiative: www.minervaplus.ru Translation of documents, news, papers Presentation of the project and the EU policities for digitisation at professional conferences, 2-3 times per year Translation and publication of the Quality Handbook (2006) Plans to include Russian best practices in the new Handbooks MINERVA in Russia

11. MINERVA-EC Thematic Network Supported under eContentplus Started on 1st October 2006 Completed on 30th September 2008 Coordinated by the Italian Ministry of Culture 22 EU countries More than 150 cultural institutions from all over Europe

12. 15 National workshops held in 2 years to promote MINERVA and to illustrate its tools and publications Brussels, 24/4/2007 Santiago de Compostela, 11/5/2007 Poprad, 2/10/2007 Vilnius, 4/10/2007 Tallin, 18-19/10/2007 Riga, 30/10/2007 Bratislava, 12-13/11/2007 Jerusalem, 20-21/11/2007 Sofia, 26/02/2008 Warsaw, 20/5/2008 Belfast, 22/5/2008 Athens, 29/5/2008 Vienna, 25/8/2008 Brussels, 19/09/2008 National workshops

13. Working groups meetings: Rome, 5/12/2006 Berlin, 20/6/2007 Tenerife, 1-3/6/2008 – cooperation to the workshop Semantic Interoperability in the European Digital Library Plenary meetings in cooperation with the EU Presidencies: Helsinki, 12 October 2006 Berlin, 23 February 2007 Ljubljana, 5-6 June 2008 Final conference in Leipzig in September 2008 MinervaEC international meetings

14. An overview of the MINERVA products

15. Translation of Handbooks Guidelines and Reports from Minerva / Minerva Plus continued during MINERVA-EC All the publications are available at: minervaeurope.org Hundreds of cultural institutions are continuing to download the MINERVA products to support their daily work in digitisation Many products translated in Russian language by Centre PIC

16. Annual Reports 2007-2008 (in cooperation with EC) Directory of the European legislation v.2 3 new Handbooks: Technical guidelines v.2 IPR guidelines Handbook on cultural web user interaction New products

17. Annual Report 2007-2008 • Realised in cooperation with the European Commission • Based on the questionnaire sent by EC in February/March 2008 • Reports gathered by EC are on the Thematic Portal: • http://ec.europa.eu/information_society/activities/digital_libraries/experts/mseg/reports/index_en.htm • The national reports + complementary information about MINERVA and MICHAEL activities are published in the MINERVA Annual Report.

18. Annual Report 2007-2008 • The report includes the followingchapters: • MINERVA eC • MICHAEL Culture service • Key Steps 1999-2007 • MINERVA publications • Reports from Member States and Observers • Member States’ Expert Group communication

19. Annual Report 2007-2008 • Printed version of the Report distributed at the Conference “Numérisation du patrimonineculturel”, held in Paris on 27-28 November 2008, under the aegis of the French Presidency of the EU. • PDF files are available on the MINERVA Website at the following URL: • http://www.minervaeurope.org/publications/globalreport.htm

20. Directory of European and national rules on web applications First release 2004 http://www.minervaeurope.org/publications/ qualitycriteria1_2draft/appendix4.htm New release 2008 Update and addition of new Member States national rules http://www.minervaeurope.org/eu_nat_webapplications.html edited by the Research Staff of the Italian Senate Library in co-operation with European Parliamentary Libraries

21. www.minervaeurope.org > Directory…

22. Content of the Directory

23. The new MINERVA Handbooks 2008 editions

24. For policy-makers and funding programmes for the creation of digital cultural content Propose the adoption of standards as the foundation for interoperability of resources and the creation of services for integrated access Technical standards support: Interoperability Access Preservation Security Technical Guidelines (2004) Technical Guidelines for Digital Cultural Content Creation Programmes

25. Identify areas where there is broad agreement Not a single prescriptive set of requirements to which all projects must conform can be used flexibly by Programme Managers can be used for self-assessment by projects Reflect a ‘life cycle’ approach to the digitisation process (asin MINERVA Good Practice Handbook) Divided into 10 sections matching life cycle stages Technical Guidelines for Digital Cultural Content Creation Programmes

26. Digitisation project planning Selection of material and preparation for digitisation Handling of originals HW, SW, digitisation process Digital master: storage and management Metadata Publication Disclosure/Use of resources IPR, re-use, re-purposing Technical Guidelines for Digital Cultural Content Creation Programmes Digitisation life cycle

27. Why: New and updated standards Standards which have failed Accompanying resources which are no longer available Impact of Web 2.0 3D Technical Guidelines (2008) Technical Guidelines (2008) Technical Guidelines (2008) Technical Guidelines (2008) Updates To Version 2

28. Focus: Standards and methods for acquisition, storage and visual display of digital three-dimensional models for objects or scenes of cultural interest Context: Progress in the development of digital 3D graphics and visualization tools, both HW and SW Decrease of their cost Foreseen increase of 3D digitisation by cultural institutions Need for guidance to the institutions Prepare a training route for people in charge Guidelines on 3D and virtual reality

29. Goals: Identifystandards and provideguidelinesfor planning, designing, carrying out, documenting, publishing and communicating multimedia 3D projects and resources Cover: 3D scanning ofphysicalobjects 3D modelling (borndigital 3D contentcreatedwith computer graphicssystems) Make a censusof the 3D realisations and identifygoodpractices, according the different project objectives (education, research, communicationto the public, etc.) Guidelines on 3D and virtual reality

30. Focus: For the use of cultural heritage institutions which are digitising cultural material and publishing it online, or are considering doing so. Goals: To provide pragmatic, concise advice to cultural heritage institutions on the topic of intellectual property rights, as it impacts on digitisation projects. Summarize, update and re-organise materials produced by MINERVA on IPR IPR Guidelines

31. Content: Two main sections, corresponding to the two key points where Intellectual Property Rights impact on digitisation projects: Rights clearance: Permission must be obtained from rights holders to digitise and publish must be obtained Publication: The rights of rights holders and of the cultural heritage institution must be protected during the online publication of the digitised material. For each section, a range of background information is provided. Guidelines on how a digitisation project should respond to this background information are then provided. Information is complemented by reference to relevant Web resources IPR Guidelines

32. Handbook on cultural web user interaction • Key messages: • Quality must be planned into a website from • the start of the project • The user is critical – involve him at every stage • Relationships with other resources must be • considered: online (interoperability) and future • (long term preservation)‏

33. The users: who are they in 2008? • Some definitions: • hybrid individual • transceiver(transmitter + receiver)‏ • prosumer (producer + consumer) = information recipient and provider of its own contents Different terms characterize the many user’s activities and behaviours on the web: consumer / client / audience user / surfer / viewer player / clicker / downloader / streamer

34. Another type of user... Non human users/agents: robots, spiders, crawlers, harvesters… This variety of definitions reflects an articulated offer of contents and applicationsin the new media environment

35. Handbook on cultural web user interaction • To help the designer of a cultural web site to answers to some questions such as: • Whatdo users want? • Howdo users behave? • How can we understand the usethey make of our web applications? • Do effective methods exist to ask usersabout their expectations (before) and their degree of satisfaction (after)?

36. MICHAEL to deploy MINERVA results • MICHAEL and MICHAEL Plus: 2 deployment projects lasted between 2004 – 2008, supported by eTEN • MICHAEL service currently involves 20 EU countries • MICHAEL Culture Association has been established in 2007 to manage the MICHAEL services and it is member of the Executive Committee of EUROPEANA Foundation • MICHAEL implementation is based on the metadata standard for cultural inventories developed by MINERVA

37. MICHAELMultilingual Inventory of Cultural Heritage in Europe • A European online service offeringquick and easy accesstoEuropean cultural heritage • Based on surveys of digital cultural collections at national level • Europeanportalgivingaccesstonationaldatabasesthroughperiodicalharvesting

38. Standards Open source software platform MINERVA recommendations and guidelines Data model aligned to the Dublin Core Metadata Set and the emerging Dublin Core Collection Description Application Profile XML data base Metadata harvesting through OAI-PMH

39. The European service MICHAEL Culture is on line at http://www.michael-culture.org More than 7,000 digital collections corresponding to millions of digital objects! MICHAEL European Portal

40. MICHAEL National Portals Several national portals are on line and constantly updated and enriched with new data. FR http://www.michael-culture.fr IT http://michael-culture.it UK http://www.michael-culture.org.uk DE http://www.michael-portal.de FI http://www.michael-culture.fi + Bulgaria, Czech Rep., Estonia, Flemish Belgium, Greece, Hungary, Israel, Latvia, Poland, Slovakia, Spain, Sweden Rossella Caffo, MIBAC Warsaw, 19 May 2008

41. Cross-domain approach MICHAEL data model is conceived for describing digital collections belonging to every sector of cultural heritage MICHAEL is designed to provide integrated online access to the whole European cultural heritage MINERVA: Involving all the cultural domains, museums, libraries and archives

42. Policy links • MICHAEL has strong policy links • Its success is based on the actual political commitment at national and European levels • Main targeted policy domains: • Culture & multilingualism • Education & training • Research & innovation • Tourism & economic development MINERVA: Ability to interact with Ministries, Presidencies and other political stakeholders

43. many different user communities education cultural tourism research ‘co-ordination’ and computers & networks … MICHAEL Users MINERVA: Study on the User Needs

44. MICHAEL actors and roles • Ministries of culture: coordination and financing • Central cultural institutes: standardisation and guidelines • Technology providers: software implementation • Regions and Universities: surveys and local coordination of the cataloguers • The actual cultural institutions on the territory: museums, libraries and archives to provide content MINERVA: model for cooperation and quality framework

45. MINERVA and MICHAEL are now completed projects. The next project is ATHENA Best Practice Network, coordinated by the Italian Ministry of Culture supported by eContentplus ATHENA will last for the next 2 years, with the participation of many partners from all over Europe and cultural institutions from Russia, under the coordination of Centre PIC The future

46. Italian Ministry – Direction General Libraries and Russian State Library of Moscow are going to sign a cooperation protocol for the valorisation of Russian culture and language in Italy and viceversa. This protocol includes the exploitation of the results of MICHAEL and MINERVA for the online access to digital cultural content. The Italy-Russia protocol of cooperation

47. Foreseen activities include: Exhibitions, Translations, Bibliographic exchange, Cataloguing and digitation, Communication. MICHAEL, MINERVA and ATHENA will contribute to: Best practices exchange Cooperation in the frame of implementation projects Encounters among experts Dissemination The Italy-Russia protocol of cooperation

48. Thank you for your attention www.minervaeurope.org www.michael-culture.org Antonella Fresa fresa@promoter.it