WELCOME Fiscal Training Presented by the Department of Alcohol and Drug Programs (ADP)

1. WELCOME Fiscal Training Presented by the Department of Alcohol and Drug Programs (ADP)

2. CFTM 23 CADPAAC Fiscal TrainingMarch 23, 2010 My name is Jeffrey Trapnell Fiscal Analyst for Fiscal Management and Accountability Branch jtrapnell @adp.ca.gov 916-323-1819

3. How did I get here • 14 years USN, USNR • Sailor of the Year, BM1, Instructor • International Sales and Marketing • Degrees in Accounting and Finance • Field and Project manager for AT&T • Advanced Degree in Economics • Dad

4. Job Description in mathematical terms

5. AGENDA 10:00 AM – Welcome and Theme 10:15 AM – Morning Session 12:10 PM – Lunch 12:40 PM - Afternoon Session 3:50 PM – Evaluation and Closing 4:00 PM - Adjourn

6. CHANGE It is not the strongest of the species that survive, nor the most intelligent, but the one most responsive to change. (Charles Darwin, 1873)

7. ADP’s Goldmine of Knowledge: References and Resources – Where to go and who to talk to ADP Funding: It used to be funded that way last year New Multi-Year Contracts, again? Payments and Allocation: Operating within the squeeze Encumbrances and Expenditures, Timeframes, and Methodologies The Morning

8. Splitting Lunch • QFFMR - Yes we talk to FMAB / Cost Reports • CalOMS Prevention / CalOMS Treatment – • Yes there is a difference • Drug Courts • Not OTP / Not SACPA / Not JAG-Byrne • OTP money - today and tomorrow • Audits - We know a few tricks ourselves • All about staff hours

9. Cost Reports, DMC Forms and SDMC P2 • Cost Reports and Paradox: • Throwing off life support and showing its value • I think the State owes me more money • Form Whisper – I think the forms talk to me • Star date Twenty Ten, Captain’s Log: • SDMC P2 - We have arrived • The legacy, the final throes of Bridge Resubmissions • Does it matter if it is a resubmission or replacement claim

10. Finale • Questions and Answers • Evaluation • Adjourning

11. What have you done for me lately?

12. ADP WEB PAGES http://www.adp.ca.gov/

13. Which link has my information

14. Additional link information

15. But what about my needs? • Fiscal, Cost Report and QFFMR information is found under the Negotiated Net Amount link • Drug Medi-Cal Billing information, Drug Medi-Cal Billing Manual and appropriate forms are found under theDrug Medi-Cal Billing link

16. Additional Web page links • Information regarding the Code of Federal Requirement for patient confidentiality, Short-Doyle Medi-Cal Phase II information and appropriate companion guides can be found under theHIPAA / Privacy / Security link • Information regardingCalOMS PreventionandCalOMS Treatmentcan be found within their specific links from ADP’s home page. • Drug Courts as well as OTP updates can be found under theCriminal Justice link.

17. Local Assistance Flow Chart 1

18. Local Assistance Flow Chart 2

19. Local Assistance Flow Chart 3

20. Local Assistance Flow Chart 4

21. Local Assistance Flow FY 2010-11

22. Local Assistance Flow Chart 5

23. Local Assistance Flow Chart 6

24. Local Assistance Flow Chart 7

25. ADP Local Assistance Funding Matrix Fiscal Year 2009 - 2010 DISCLAIMER • Information included in this matrix does not relieve counties of any monetary match requirements mandated by State or Federal Law. • The Department cautions counties and providers that violating State and Federal laws and regulations may jeopardize future AOD funding levels. Federal (SAPT Block Grant) Law prohibits the supplantation of SGF with Federal Funds.

26. SAPT Discretionary

27. SAPT Friday Night Live (FNL) Program

28. SAPT Club Live (CL) Program

29. SAPT HIV Set Aside

30. SAPT Substance Abuse Treatment and Testing Accountability (SATTA)

31. Federal Financial Participation (FFP) for Drug Medi-Cal (DMC) (Non-Perinatal and Perinatal)

32. American Recovery and Reinvestment Act (ARRA)for Drug Medi-Cal (DMC) (Non-Perinatal and Perinatal)

33. SGF Discretionary – Regular

34. SGF Match to DMC (Non-Perinatal and Perinatal)

35. Substance Abuse Offender Treatment Program (OTP)

36. Safe and Drug Free Schools and Communities (SDFSC) Grant

37. Substance Abuse Treatment Trust Fund (SATTF) (Also known as SACPA)

38. Non-County Revenue

39. County Funds

40. Fees

41. County/Provider Unrestricted Funds

42. Insurance / Share of Costs

43. PC 1463.25 (SB 920) and HS 11372.7 (SB 921)

44. Reporting Requirements Reporting Requirement Matrix Responsible ADP Division/Branch/Section Name of document, report, or data Due Date(s) Authority Purpose Monthly Reporting Requirement Matrix displays in calendar format reporting dates

45. Reporting Matrix - Partial Subject to future funding

46. ADP Payment InformationADP PAYMENT INFORMATION (1/12th of allocation or contract – lesser of the two) Submitted to State Controller’s Office for release of warrant

47. ADP PAYMENT IDENTIFIERS

48. SAPT Block Grant Funding

49. AOD and Mental Health Funding Sources Chart • Chart developed by the Funding Sub-committee of the Co-Occuring Joint Action Council (COJAC) Workgroup • Similar information as identified on ADP’s Local Assistance Funding Matrix

50. AOD and Mental Health Funding Sources Chart • Adds information about • Covered age • Target population • Client Eligibility Requirement and Who Determines Eligibility • Where to find more information • CURRENT AS OF: • MARCH 2009 Updates pending