st. timothy s lutheran church

1. St. Timothy�s Lutheran Church Congregational Meeting July 27, 2008

2. Agenda Welcome and Call to Order � Susan Bayerd Opening Prayer � Pastor Dan Selbo Purpose of Today�s Meeting � Susan Bayerd Sanctuary Enhancement Presentation � George Harms and Jeff Wagner Church Council Recommendation of Funding Priority � Dave Roberts and Pastor Jim Funding Presentation � Connie Berg Review of Our Vision: Why we are doing what we are doing - Pastor Dan Motion and Vote to Approve the Sanctuary Enhancement Proposal �Susan

3. Agenda (continued) Motion and Vote to Approve Church Council Funding Priority Recommendation - Susan Motion and Vote to Approve Church Council Short-Term Funding Recommendation � Susan Next Steps: Timeline � Dave Recognition of Teams � Susan Adjournment � Susan Closing Prayer - Pastor Judy

4. Congregational Meeting Purpose Why We are Here To act on a final Sanctuary Enhancement Proposal from the Sanctuary Enhancement Team To approve a recommended priority for funding each of the Phase One Components of the Capital Campaign To approve short-term funding (if needed) to complete the Sanctuary Enhancement and the initial Mission Component (Selian Lutheran Hospital in Tanzania)

5. Sanctuary Enhancement Presentation Review of Past Congregational Decisions Major Components of the Sanctuary Enhancement Sanctuary Enhancement Objectives Questions & Answers

6. 2020 Vision Statement A connected family of believers, worshipping God, growing in faith, committed to serving, with a mission of bringing new believers to Jesus Christ. [Adopted by congregation in June 2007]

8. Capital Campaign Phase One Proposal Why These Components? Sanctuary Enhancement Debt Reduction Mission Endowment Fund They are the most immediate needs They have the greatest long-term benefits They are foundational steps for our 2020 Vision [Three year capital campaign and Phase One Plan adopted in September 2007]

9. 3D View 2 Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

10. Sanctuary Enhancement � Design Retain cross as central focus Retain prominent position and view of altar Relocate pulpit to a more central location Create a more open connection with the congregation Retain communion rail

11. Religious Environment Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

12. Sanctuary Enhancement � Design Create space for traditional and contemporary music teams New Allen organ Increase storage space for musicians and choirs Enhance spoken word New sound system with digital speakers, digital amplification and control, and new console New wireless microphones Add video projection

13. Music Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

14. Audio / Visual Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

15. 3D View 5 Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

16. Sanctuary Enhancement � Design Demolish existing sacristy to increase altar platform Replace sacristy Add disabled access to sacristy and altar area

17. Addition Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

18. Sanctuary Enhancement � Design Add chandeliers for reading in pew area Replace perimeter lighting for better ceiling light Spot light altar area to highlight liturgy New lighting control system and panels Add air conditioning units Increase capacity of mechanical units and eliminate code violation Need additional electrical power for campus from PG&E

19. Lighting Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

20. Heating / Cooling Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

21. Sanctuary Enhancement - Background Keep Word, Sacrament, Cross central to worship Provide for growth capacity for all services while providing disabled access Provide increased performance and storage space for musicians and choirs, reducing set up time between services Make worship space more flexible for special events Audio Visual system and acoustic properties will enhance spoken word and music Lighting and other sanctuary upgrades will enhance our ability to worship and be aesthetically pleasing

22. 3D View 3 Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

23. Sanctuary Enhancement - Background Architect � John Miller, John Miller Architects and Consultant Engineers Audio Visual Designer � Tom Corbett, Charles Salter Associates, Inc. General Contractor � TBI Construction, San Jose Soils Engineer � Charles Hartsog Asbestos Testing � KELLCO-MACS Sanctuary Enhancement Team � Bob Bones, George Harms, Kathy Jensen, Rick Mark, Dan Selbo, Jim Skoog, and Jeff Wagner Organ Committee � Jim Skoog, Marilyn Marr, Marsha Wells, and Kathy Jensen Congregational Participation � Melissa Bender, James Moore, Jerry Altomare, Grant Paedon, Russ Dietz, Steve Roberson, Marilyn Marr, Roxann Gallagher, Geoff Schuller, Tim Rossi, and Gil Woodman

24. Project Phases and Timeline in Months Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship Notice how these design concepts focus on the the design goals - unified worship space that will allow for growth - Word, Sacrament and the Cross central to worship - Increased space for choirs and musicians - Flexible space for special performances and events - Crying room, acoustics, lighting, air conditioning and flooring upgrades to make our sanctuary more conducive to worship

25. Questions & Answers - SET

26. Church Council Recommendation of Funding Priority Phase One Components Review Sanctuary Enhancement (70%) Debt Reduction (15%) Mission (10%) Endowment Fund (5%) Church Council Funding Priority Recommendation Selian Lutheran Hospital in Tanzania: �Plaster House� Questions & Answers: Funding Priority

27. Selian Hospital Mission Project

28. Questions & Answers � Funding Priority

29. Funding Presentation Capital Campaign Commitments Current Status of Capital Campaign Offerings Anticipated Cash Flow Possible Use of Reserve Accounts Church Council Short-Term Funding Recommendation

30. Funding Presentation(thousands) 3-Year Capital Campaign Commitments Total Pledges $1,657 Allocation of Commitments Sanctuary Enhancement 70% $1,118 Debt Reduction 15% $ 240 Mission 10% $ 160 Endowment 5% $ 80 The James Company $ 59 Current Status of Capital Campaign Offerings Total Offerings Through June $ 495 Unpledged Offering Through June $ 78 Additional gifts for music and audio

31. Funding Presentation(thousands) Anticipated Cash Flow Inflows Outflows Net Upfront gifts 235 ( 34) 201 2008 520 (950) (229) 2009 453 (256) ( 32) 2010 448 (416) (0) Possible Use of Reserve Accounts $404 Short-Term Funding $450

32. Church Council Short-Term Funding Recommendation Short-Term Bridge Loan Thrivent Financial for Lutherans $450,000 Secured Loan Not to Exceed One Year Interest Rate 5.75% - 6.25% Borrow as Needed Loan Prepaid as Offerings Received Interest Payments from Capital Campaign Funds

33. Questions & Answers - Funding

34. 2020 Vision Statement A connected family of believers, worshipping God, growing in faith, committed to serving, with a mission of bringing new believers to Jesus Christ.

35. Church Council Resolutions: RESOLVED: That this congregation, approve the Sanctuary Enhancement Proposal, as presented by the Sanctuary Enhancement Team and as designed by John Miller. Motion to Approve the Sanctuary Enhancement Proposal Motion & Second Any Further Questions? Vote (Written Ballot)

36. Church Council Resolutions: RESOLVED: That this congregation, authorize the Church Council to disburse funds from the Capital Campaign to complete the Sanctuary Enhancement as approved, and to provide $40,000 to Selian Lutheran Hospital in Arusha, Tanzania to construct a recovery facility for children at the hospital. Following the funding of these two components, the remaining Capital Campaign components of Debt Reduction, Mission, and Endowment Fund will be funded, as funding becomes available, in the proportions agreed upon at the September 30, 2007 Congregational Meeting. Motion to Approve Church Council Funding Priority Recommendation Motion & Second Any Further Questions? Vote (Show of Hands)

37. Church Council Resolutions: RESOLVED: That this congregation authorize the Church Council to enter into a short-term bridge loan, if needed, to complete the Sanctuary Enhancement and to provide funding for the Selian Lutheran Hospital Mission component, for an amount not to exceed $450,000 for duration not to exceed twelve months. All principal and interest payments on such a loan would be paid from Capital Campaign funds. Motion to Approve Church Council Short-Term Funding Recommendation Motion & Second Any Further Questions? Vote (Show of Hands)

38. Closing Next Steps Recognition of Teams Adjournment Closing Prayer