Supply Chain ERP: Vendor Training

1. Supply Chain ERP: Vendor Training Change is coming …. Change is Here!!!!!!!!!!

2. Welcome to Class! • Introductions • Ground Rules 2

3. Ground Rules • Important Ground Rules • Sign the attendance sheet • Fire Drills • Feel free to ask questions • Turn off your cell phones • No email or Internet usage during class except at breaks • Have a good time!

4. Agenda • Responding to Sourcing Events and Request for Quotes • Purchase Order Details and Acknowledgements • Services Procurement • On Time Performance Pagelet • Expediting • Creating Invoices Online • Invoice Payments and Outstanding Balances • Submitting Documents Online • Self Service Account Management • Creating Internal Users • Questions??

5. Gateway: The “WINDOW” to Transocean • Gateway provides comprehensive account management • Allows full view and action of transactional activities • Provides documents in electronic formats (XML, Excel) for ease of management • Notification of scheduled maintenance • Gateway Supplier Pagelets • Retrieval of PO’s and RFQ’s with the ability to review and manage items • Management of PO Acknowledgements • Real-Time performance visibility at the touch of a button • Invoice status and payment history • Gateway Functionality • Self-service expediting and updates of delivery information • eSettlement, online invoice creation • Electronic upload of supporting PO and invoice documents 5

6. Full Service Account Management

7. Responding to Sourcing Events and Request for Quotes

8. Responding to Sourcing Events and Request for Quotes

9. Event Questions There will be Event questions that will require a response. Attachments and comments can also be added from this page.

10. There are multiple places where you can enter a bid price FSCM Bid Response Substitutes are only allowed if the option is Yes Lead Time must be provided in days Mfg and Part number information

11. XML Bid Response

12. XML Line Item Details An item has multiple cross references that will be provided and one of them must be selected

13. Bid Submission Confirmation Once a Bid has been submitted you will still have an opportunity to edit a bid response as long as the Event End Date has not expired. An award to a Sourcing Event or RFQ can not be made until the event expires.

14. Inquire on Bid Status

15. Demonstration • Demo: Respond to Sourcing Event and RFQ • Demo: Status Query of RFQ and RFx Events

16. Purchase Order Details and Acknowledgements

17. Retrieving Purchase Orders and Viewing Details

18. Purchase Order Acknowledgement Pagelet No more “I did not receive that order”. Recently Dispatched orders will be displayed upon logging into Gateway

19. Recently Dispatched PO Pagelet Detail PO Acknowledgements remain key components of order management process

20. Providing Service Labor Rates and Services Invoicing

21. Services Procurement

22. Work Orders Staged for Price

23. Service Provider Information When responding to a Stage for Price Work Order the vendor will have the ability to assign a service technician to this Work Order which is referred to as a Service Provider. A Service Provider will default, if that is not the correct Service Provider then a new one can be created.

24. Rate Details

25. Survey Search Vendors will be able to view a Survey Summary providing a performance evaluation

26. Review Survey Response

27. Service Invoice Process • A Purchase Order must be issued before a service technician can go offshore to begin the job. • Timesheets that are submitted and approved on board the rig will be sent in to Transocean’s Service Buyer who will key in the time to create the invoice for payment. • Any additional expenses will need to be sent in to the Service Buyer which will be entered against the Work Order and those charges will be billed out by Transocean’s Service Buyer. • QUESTIONS??

28. Demonstration • Demo: Respond to Work Order Rates

29. On Time Performance Pagelet

30. On Time Performance On Time Performance Pagelet Performance visibility provided real time at the touch of a button

31. Expediting Workbench

32. The Expediting workbench will provide Vendors with the ability to manage late orders

33. Online Invoice Creation

34. eSettlements: Online Invoice Creation Online invoice creation and review

35. Invoice Entry Requirements and Defaults Requirements: Invoice Number Invoice Date Defaults: Supplier: will populate your vendor information Buyer and Currency: will populate when Purchase Order details are copied Location: will default the required information

36. Copying Purchase Order Details In the PO Number field you can search for all Purchase Orders by leaving the field blank or type in the individual Purchase Order number then click on the search button

37. Purchase Order Details and Line Selection From this screen the PO Total displays along with line item details. At this point you can select one or all of the lines to Copy To Invoice.

38. Save and Submit Invoice Purchase Order lines are copied over, Quantities can be changed from the Invoice Entry page. Freight charges are added to the Shipping Amount section. It is important to refresh the Invoice before clicking on the Save and Submit button verifying the Gross Amount is correct.

39. Entering Non-Purchase Order Invoices

40. Selecting Buyer

41. Account and Rig Cost Center

42. Demonstration • Demo: Review Purchase Order Line Information and Create Invoice as Vendor • Demo: Enter Non Purchase Order Invoice as Vendor

43. Invoice Payments and Outstanding Balances

44. Supplier Dashboard Accounts Receivable management just a click away

45. Last 10 Payments Pagelet Clicking on the Reference link will provide a list of invoices that were paid

46. Document Upload

47. Document Upload Documents can be uploaded against Purchase Orders, Contracts, logistics and RFQ’s along with General Vendor documents

48. Self Service Account Management

49. Vendor Address and Contact Updates

50. Creating Internal Users