Microsoft PowerPoint 2003

1. Microsoft PowerPoint 2003

2. Common User Interface Series of slides that include: Clip art Photographs WordArt Bulleted items Sound And more… PowerPoint Delivery Show on computer Distribute on disk Overhead transparencies Prepare speaker notes Print Handouts Introduction to PowerPoint

3. PowerPoint 2003 Screen Formatting Toolbar Title bar Minimize Restore Close Buttons Standard Toolbar Menu bar Slide Ruler Drawing toolbar Status bar

4. PowerPoint View: Normal: Outline Outline Slide Speaker Notes

5. Working Quickly: Outline Select-then-do Extended Outline

6. PowerPoint View: Normal: Slides Thumbnail Images Slide Speaker Notes

7. PowerPoint View: Slide Slide

8. PowerPoint View: Notes Pages Notes

9. PowerPoint View: Slide Sorter Mini Slides

10. PowerPoint View: Slide Show View Presentation Controls

11. Slide Layouts Placeholders Predefined slide layouts

12. Title Slide Example

13. Bullet Slide Example

14. Another Bullet Slide Example

15. Photographs Example

16. Animation Example

17. WordArt Example

18. Slide Design • Easy way to format – choose a design template to apply to all of your slides • Can also have multiple designs in one presentation (for example, if multiple people are presenting different pieces of information within a larger presentation) • These appear in the task pane on the right

19. Template Predefined color scheme Predefined fonts Predefined design Predefined placement of objects

20. One More Template Example

21. Hands-on Exercise 2 • Title of Exercise: Creating a Presentation • Objective: to create a new presentation; to apply a design template to a presentation • Input file: Blank Presentation • Output file: My First Presentation

22. Transition Effects Transition effects Select speed Select sound Slide show button Play button

23. Animation Effects Add effect First animated object Lists of animated objects Second animated object Icons represent selected animation

24. Hands-on Exercise 3 • Title of Exercise: Animating a Presentation • Objective: to change the layout of an existing slide; to establish transition and animation effects • Input file: My First Presentation • Output file: My First Presentation

25. Enhancing a Presentation • Embedded object • Linked object • Sound • WAV file • MIDI file • WordArt • Comments

26. The Microsoft Clip Organizer Insert Picture command Search for clip art Clip art selections found

27. WordArt Drawing Toolbar

28. Drawing Toolbar (continued) Good Stuff!

29. Insert Table Command Choose Amount of Columns and Rows Insert Table command

30. Header and Footer Header and Footer command Date/Time Slide number Add Footer

31. Go To Slide Command Right Click Screen Go to Slide

32. Insert Picture Locate the saved picture Insert Picture command Insert the picture

33. Move and Size an Object Click mouse on sizing handle (corner) to size and drag to size Click and hold mouse to drag and move

34. Photo as Background Format Menu and Background command Click drown down arrow and choose fill effects Insert the picture Locate Picture

35. Photo as Background

36. Copy an Image from your Desktop • Often, it’s useful to illustrate a program or on-screen operation • Open the program to the image you want to use • Hit the “Print Screen” button your keyboard once • This copies an image of whatever is open on your desktop at the time

37. Copy an Image from your Desktop Next, paste the image… • Directly into a “content” Power Point slide • To edit, use the “Picture” toolbar • In any image processing program (Paint, Photoshop, Illustrator, etc.) • Modify as needed • Then, copy and insert into the Power Point slide

38. Useful Toolbar Buttons It’s easy to format elements of your slides and presentation using the tool bar: • Decrease and Increase Indent are great for bullet-pointed slides • Adding or Removing Bullets or Numbered lists is also easy • Adding a new slide

39. Giving a Presentation Slideshow Tools

40. Slide Show Tools Set Up Show command Rehearsed timings Hidden Slide

41. Giving a Presentation Appropriate Style & Content

42. Appropriate Style & Content Academic Setting: • Information presented in same order as an academic paper • Typically limit amount of background, literature – get in the main points • More information on results/conclusions • Be cautious of the amount of data you attempt to put on tables – can be hard to read • Print larger tables / analyses in handouts

43. Appropriate Style & Content Business Setting: • Information presented varies greatly by purpose, but often follows similar pattern as business reports • Problem/Issue  Research  Proposed Solution (or Outcome) • Can be “flashier” than academic settings • Often more graphics

44. Appropriate Style & Content • #1 mistake: putting too much information on a slide • Don’t overwhelm the audience – more content is okay (if it’s easy to read) if you’ll be on that slide longer • Make sure all text and content can be easily seen • #2 mistake: moving through slides too quickly • Don’t rush – especially something with a lot of information

45. Appropriate Style & Content • If possible, “know” the room • How big is the room you’re speaking in? • What is the lighting like in the room? • What is the seating like in the room? • What equipment is available? • These elements will impact decisions about how well the slides can be seen, color schemes, voice modulation, and style of presentation.

46. Giving a Presentation Appearance, Demeanor, Tone, etc.

47. Giving a Presentation • Dress appropriately – business attire • Engage the audience, but don’t be too familiar … keep an appropriate “tone” • Make eye contact – don’t stare exclusively at your notes

48. Giving a Presentation • Move towards the screen to point out items, or move away from the podium if possible (i.e. don’t be stationary) • But don’t “fidget” or “wander” • Don’t talk “to the screen”

49. Giving a Presentation • Pacing – steady (take longer when needed to explain more complicated issues, move more quickly through less detailed material) • Speak loudly enough to be heard at the back of the room, but not to overwhelm those in front • Try to sound confident in the material

50. Questions?