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ITMU Sharing Luncheon

ITMU Sharing Luncheon. Email Usage and Management – a powerful tool to enhance work efficiency. Today Topics. 1. Email Usage and Management. 2. New features (Coming Soon). 3. Lotus Traveler Tips. Lotus Notes Client UI Highlights. Lotus Notes Client UI Highlights.

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ITMU Sharing Luncheon

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  1. ITMUSharing Luncheon Email Usage and Management – a powerful tool to enhance work efficiency

  2. Today Topics 1. Email Usage and Management 2. New features (Coming Soon) 3. Lotus Traveler Tips

  3. Lotus Notes Client UI Highlights

  4. Lotus Notes Client UI Highlights

  5. Lotus Notes Client UI Highlights

  6. Email Usage and Management • Email features Highlights • Change the Viewing Text Size • Recipient Indicators • Color-coding mail to help identify senders • Discover mail folders • Backup an entire message • Add document link in the mail • Use and Manage CMS • Archive mailbox before leaving DSD

  7. Email Usage and Management • Calendar and Contact feature Highlights • Call for a meeting and basic information • Find the best time for meetings • Unprocessed calendar invitations

  8. Change the Viewing Text Size Click View -> Text Size -> Largest, Larger, or Restore

  9. Recipient Indicators • Open Mailbox  More • Preferences  Mail  Recipient Icons.

  10. Color-coding mail to help identify senders • Open Mailbox  More • Preferences  Mail  Attention Indicators

  11. Discover mail folders Click New folder action in mail file Discover Folders or All Documents

  12. Backup an entire message

  13. Add document link on mail

  14. Use and Manage CMS

  15. Archive mailbox before leaving DSD

  16. Call for a meeting and basic info

  17. Find the best time for meetings

  18. Unprocessed calendar invitations

  19. Email Usage and Management Demonstration

  20. New features (Coming Soon) • Find user detail function • One page for all user detail display screen • New Group list added • New Group list by category on the send dialog box • Improve out of office service • Enable out of office by hour • Forwarding incoming mail function • Preset out of office message content • Mark Subject Restricted function • New function to add “Restricted” on mail subject with mail encryption.

  21. New features (Coming Soon) • Find user detail function

  22. New features (Coming Soon) • Find user detail function

  23. New features (Coming Soon) • New Group list added

  24. New features (Coming Soon) • Enable out of office by hour & preset message content

  25. New features (Coming Soon) • Forwarding incoming mail function

  26. New features - Mark Subject Restricted function • Mark Subject Restricted function

  27. New features Demonstration

  28. Lotus Traveler Tips • New Features • Folder Management • Follow up Flag • Read and Send Encrypt mail • To Do on the Traveler • Connection Troubleshooting Tips

  29. Lotus Traveler - Folder Management • Select the filing icon

  30. Lotus Traveler - Folder Management • Create a new folder/Rename folder

  31. Lotus Traveler - Follow up Flag • Set the mail to follow up

  32. Lotus Traveler - Follow up Flag • The Flag mail on the Flagged folder

  33. Lotus Traveler – Read Encrypt Mail Requirement – Import Notes ID on Traveler and Traveler Companion

  34. Lotus Traveler – Send Encrypt Mail

  35. Lotus Traveler Tips • New Apps of To Do on the Traveler

  36. Lotus Traveler - Connection Troubleshooting Tips

  37. Lotus Traveler - Connection Troubleshooting Tips (If you are using WiFi Network, please Switch to Mobile Network ) Press home button to exit the mail and calendar application Double click the home button to list all running apps at the bottom. Locate the mail apps and long-press it. A minus sign will be shown on the mail app. Press the minus sign to kill the mail and calendar app. If the above methods cannot stop the process, user may consider to power off and then power on so as to reboot the Apple Device.

  38. Lotus Traveler Demonstration

  39. Lotus Notes Training Video • E-mail Training • Opening an e-mail in a new window • Changing the letterhead on messages you send • Adding a personal signature to messages you send • Previewing e-mails in the sidebar • Display e-mails and their replies as conversations • Set row colors by sender in Lotus Notes 8 mail • Color-coding mail to help identify senders • Attach a file to a Lotus Notes document • Change preferences for emptying trash in Lotus Notes mail • How to enable alarm notifications in Lotus Notes • Moving a folder in Lotus Notes • Deleting a folder in Lotus Notes • Remove a hotspot in a Lotus Notes document • Enabling the out-of-office agent in Lotus Notes • Delegating access to your Lotus Notes mail • Opening another user's Lotus Notes mail

  40. Lotus Training Video • Calendar Training Training • Scheduling a meeting in Lotus Notes • Scheduling a repeating meeting in Lotus Notes • Adding a calendar to your Lotus Notes 8.5 calendar • Adding a Google Calendar to Notes 8.5.x • Traveler Training • Send Encrypted Mail

  41. ~ THANK YOU ~

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