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Parliamentary Procedure

Learn parliamentary procedure basics - motions, debate rules, types of motions, and their precedence for efficient meetings.

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Parliamentary Procedure

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  1. Bria Carr- Parliamentarian & Kerry Strupp-Faculty advisor Parliamentary Procedure

  2. Typical Meeting • Call to Order • Minutes • Reports Committees • Reports of Special Committees • Unfinished (Old) Business • New Business • Announcements • Adjournment

  3. Motions • Motions are used to propose any action • “I move that…” • I move that we accept the minutes • I move that we adjourn the meeting • Clear and concise • Motion is made • Motion is seconded • “I second the motion” • Debate period • All who wish to debate will raise placard • Only one person will speak at a time • Cannot speak again until all have spoke once • Motion is voted upon

  4. Types of Motions Privileged Motions Subsidiary Motions Motions that relate to the question pending Ex: Modify main motion Postpone an action Refer to a committee • A motion that does not relate to the question pending, but is of such great importance that it takes precedence Incidental motions Main motions • Motions that are incidental to the pending question, but must decided upon before continuing • Proposed a new action be taken • Lowest order of precedence

  5. Main Motion • Lowest order of precedence • “I move that…” • Five Main Motions • Main motion • Motion to reconsider • Motion to rescind • Motion to make a special order of business • Motion to take from the table

  6. Main Motion Cont. Motion to reconsider Motion to rescind Used to void a previously accepted motion Cannot take place during the same meeting the motion was passed • Used to revote on a previous motion • Must have been on the winning side of the vote Motion to make a special order of business Motion to take from the table • Used to set a special time to consider a special question • Used to discuss a motion that has been previously laid on the table

  7. Subsidiary Motion • Can be applied to any main motion • Take precedence over main motions • Seven Subsidiary Motions (in order of precedence) • Lay on the table • Previous question • Limit or extend debate • Postpone definitely • Refer to a committee or committee of the whole • Amend • Postpone indefinitely

  8. Subsidiary Motion Cont. Lay on the table Previous question Used to take an immediate vote on a question • Used to discuss more urgent business first • Can be taken from the table at any time Limit or extend debate Postpone definitely • Used to set a time limit on debate of a question • Can either limit or extend the debate time • Used to delay action on a main motion until a specific time • The specific time must be stated in the motion

  9. Subsidiary Motion Cont. Refer to committee or committee of the whole amend Used to modify another motion First and second degree • Used to create a committee to investigate a question further • Committee information can be given in the motion • Whole: discuss the question informally as a group Postpone indefinitely • Used to dispose of a main motion • Motion cannot be brought up in the same meeting if postponed indefinitely

  10. Privileged Motion • Does not relate to pending question • Takes precedence over subsidiary and main motions • Five Privileged Motions (in order of precedence) • Motion to fix the time to which to adjourn • Motion to adjourn • Motion to recess • Question of privilege • Orders of the day

  11. Privileged Motion Cont. Motion to fix the time to which to adjourn Motion to adjourn Used to end the meeting permanently • Used to change the time of the next meeting Question of privilege Motion to recess • Used to create comfort (too hot, too cold, etc.) • Used to adjourn a meeting temporarily • Must state the length of a recess Order of the day • Used to keep order of business

  12. Incidental Motion • Incidental to the question pending • Should be disposed of first (highest order of precedence) • Eight incidental motions (no precedence) • Point of order • Appeal from the decision of the chair • Suspend the rules • Object to consideration • Call for a division • Parliamentary inquiry • Point of information • Withdraw a motion

  13. Incidental Motion Cont. Point of order Appeal from the decision of the chair Used to appeal a decision that the chair has made In order every time the chair makes a decision • Used to bring error of procedure to attention • Can be used on procedure or business Suspend the rules Object to consideration • Used to suspend the rules of the organization temporarily • Cannot go against the constitution or by-laws • Used to dispose of a motion • Motion must be made prior to debate, but after the second has been made

  14. Incidental Motion Cont. Call for a division Parliamentary Inquiry Used to check parliamentary procedure • Used to check the results of a vote • Used on voice votes or when numbers are close Point of information Withdraw a motion • Used to withdraw your own motion • Can only be used by the person who made the main motion • Used to gain more information on the question at hand • Directed at the chair

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