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Peer Exchange Grantee NOW Project Officer

Join the workshop to improve communication, understand federal requirements, and foster collaboration with your Project Officer. Learn key strategies for successful grant management. Contact Kendra N. Williams for details.

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Peer Exchange Grantee NOW Project Officer

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  1. Peer ExchangeGrantee NOW Project Officer Grants Technical Assistance Workshop October 12-13, 2010 Kendra Williams, MPA Project Officer US Department of Health and Human Services (HHS) Health Resources and Services Administration (HRSA)

  2. Objectives • Encourage Grantees to develop a strong working relationship • with their Project Officer. • Provide insight on communicating with your Project Officer. • Create an environment for exchange.

  3. What is the difference? • Grantee • Organization, university, hospital, non-profit etc. granted funds in a competitive process to provide a service to the public. • Project Officer • Federal employee with the responsibility of working with grantees to understand policies while adhering to federal legislation and program expectations associated with the grant.

  4. Project Officer Misconceptions/Thoughts • Grantee should know this already • Why do they keep asking the same questions • Grantee should be able to submit on time • All grantees have the same technology and resources • Not all grantees are trouble grantees • Grantees should provide maximum services with a limited amount of funding.

  5. Fancy Buildings/Fancy Offices Federal Jargon/Language Reporting Requirements Why can’t we get more money? Why is my GMS & PO two different people? They don’t understand what we do here They just want to take our money away CALL ME BACK/ANSWER MY EMAIL Does my PO have my best interest in mind? Grantee Misconceptions/Thoughts

  6. Former grantee now Project Officer • Promote and navigate at the Federal Level • Clear understanding of the budget process • Appreciation for reporting & being on time • Accountability • Respect for grantees • Understand the chain of command

  7. Word for the Day! “COMMUNICATION”

  8. Building Relationships • Project Officer & Grants Management Specialist • Prepare for your Conference Calls • Email or Phone call • Ask questions • Understand the legislative requirements and program expectation associated with your grant award.

  9. Case Study Jane is Program Coordinator for the ABC program in Norlina, Georgia. She has a conference call with her Project Officer today at 2:30 p.m. She missed the last conference call and never returns any emails sent by her Project Officer. The organization is looking to expand the new clinic and is interested in applying for new funds; however, Project Officer will not review her application. Her GMS is not familiar with her program and Jane does not know who she is. What can Jane do to improve her relationship with her Project Officer and Grants Management Specialist? What can the Project Officer do to support the grantee?

  10. Questions

  11. THANK YOU FOR YOUR TIMEKendra N. Williams, MPA301-443-0643kwilliams2@hrsa.gov

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