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Treasurer’s Report IEEE-Region 4-Jan08 [01]

Treasurer’s Report IEEE-Region 4-Jan08 [01]. Institute of Electrical & Electronics Engineers Region 4 – Central USA Treasurer’s Report e-Meeting - January, 2008 Prepared By – Region 4 Treasurer Sat Basu [satbasu@ieee.org] January 03, 2008. Treasurer’s Report IEEE-Region 4-Jan08 [02].

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Treasurer’s Report IEEE-Region 4-Jan08 [01]

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  1. Treasurer’s ReportIEEE-Region 4-Jan08 [01] Institute of Electrical & Electronics Engineers Region 4 – Central USA Treasurer’s Report e-Meeting - January, 2008 Prepared By – Region 4 Treasurer Sat Basu [satbasu@ieee.org] January 03, 2008

  2. Treasurer’s ReportIEEE-Region 4-Jan08 [02] Responsibilities - I =>Handle Region 4 Finances • Prepare Balanced Budget for the Year • Coordinate with R4 Ex-Com Members for Budget Inputs • Obtain Region Committee Approval • Develop new tools to provide • Financial Visibility • Up-to-date financial standing • Budget VS Actual Revenue and Expense • Prepare Annual L-50 R4 Finance Report • Prepare Various Financial Reports as necessary

  3. Treasurer’s ReportIEEE-Region 4-Jan08 [03] Responsibilities - II => Coordinate on Financial Issues • Discuss with RAB Treasurer on Funding • Obtain RAB and Other IEEE Funding • Approve Concentration Banking Transactions • Approve Transfer of Funds to and from Investments • Recommend Strategic Planning Finances as needed • Sponsor Region 4 Conferences • Recommend Finances to Sections as needed • Provide Finance Information and Guidance to Sections • Offer Partial Sponsorship for Section Organized Conferences

  4. Treasurer’s ReportIEEE-Region 4-Jan08 [04] Responsibilities - III => Develop and Maintain Financial Policy • Develop/Modify Travel Policy • Transportation - Plane, Train, Bus, Car • Meal - Food, Beverage, Social and other • Entertainment - Personal, and Official Guests • Accommodation – Hotel, Youth Hostel, Dormitory, other • Develop/Modify Funding Policy • Funds for Units - Sections, Chapters, Student Branches, Affinity groups • Funds for Activities - Communication, Education, Membership, Professional, Student, Technical

  5. Treasurer’s ReportIEEE-Region 4-Jan08 [05] Accomplishments 2007 • Region 4 Financial Picture – A New Spread-Sheet • All Revenue and Expenses Details • Activity Budget • Region 4 Budget Versus Actual • 2008 Budget Items prepared and coordinated • Prepared Region 4 L50 Annual Financial Report • Prepared Treasurer Training Material for e-Meeting • Negotiated & significantly reduced EIT2007 hotel Cost • Recommended Lower Cost Facility for R4 Meetings

  6. Treasurer’s ReportIEEE-Region 4-Jan08 [06] Plans 2008 • Determine New ways to Reduce Cost • Recommend Section Congress Expenses be handled by RAB [MGAB] Since Region does not have influence for Location, Accommodation or any other costs • Advise Region 4 shall follow strict Financial Guidelines. All exceptions would require approval from the Director, Director-Elect, Executive Committee and/or Region Committee • Line up Region 4 Budget Items with L50 Items • Maintain Region 4 Financial Record Keeping for Direct preparation of IEEE Annual Financial report L50 • Continue Support to Region 4 Units • Cut/Reduce Operational Costs

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