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Hands-on COD

Session 12. Hands-on COD. Barbara Davis and Wood Mason| Nov-Dec. 2016 U.S. Department of Education 2016 FSA Training Conference for Financial Aid Professionals. Why Don’t I Have F unds to Draw?. Step # 1 What is my available balance ? Step #2

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Hands-on COD

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  1. Session 12 Hands-on COD Barbara Davis and Wood Mason| Nov-Dec. 2016 U.S. Department of Education 2016 FSA Training Conference for Financial Aid Professionals

  2. Why Don’t I Have Funds to Draw? • Step #1 • What is my available balance? • Step #2 • Did all of the disbursements I reported accept? • Step #3 • Did I report everything my business office posted or were funds removed?

  3. Step #1 Where Is the Money? • Current funding level (CFL) vs available balance • DL advance funded or • Pell, TEACH, or DL HCM status (records first) • COD school funding information screen • School funding history report

  4. CFL vs Available Funds • Authorization/CFL vs. available funds • Authorization/CFL refers to the total amount of aid made available to date for the entire award year for that award- may include funds already drawn • Available funds refer to the authorization minus funds already drawn DL advance funded example

  5. School Funding Information Note the different CFL amounts Available balance= Funds available do not draw more than immediate need

  6. School Funding History Report

  7. Practice Time • Log into COD and find your school • Locate your school’s 2016-2017 Direct Loan or Pell available balance • Raise your hand once you can identify the last time it increased or decreased and by what amount.

  8. Step #2 Do I Have Rejected Records? • Rejected records • Batch menu for date range or person search • What is that reject and how do I fix it • COD technical reference

  9. Batch Menu Search Date range search up to 60 days Specific Student Search by single award year or all

  10. Date Range Results Narrow to small date range look for RS or WB batches

  11. Do I Have Rejected Records? Look in the batch summary at the top for dollar value of rejected records Next filter the status by rejected Then click on the word rejected to find out why the record rejected

  12. Reject Status

  13. What Does This Code Mean/ How Can I Fix it?

  14. COD Technical Reference

  15. COD Technical Reference

  16. Practice Time • Log into COD to do either a date range or SSN search from the batch menu and identify a rejected record • Find the reject reason in the COD technical reference on IFAP. Or, • Find the COD technical reference on IFAP • Find edit codes 140 and 141 • Locate the June 2016 Electronic announcement on how to fix these records • Raise your hand when you know the answer

  17. Step #3 Did I Report All Disbursements, or Were Funds Removed? i.e., Pell POP? • Action Queue • Pending disbursement • Actual disbursement list(DL) or Pell POP report from your newsbox • DL SAS Disbursement Detail on Demand or Pell YTD

  18. Action Queue • Use the action queue to determine if you have pending disbursements that should have been reported as actual, or were rejected and not fixed, or should have been zeroed out • Chose a disbursement date range that is well before the processing start date for that award year • Disbursement status=pending disbursements

  19. Action Queue Search

  20. Search Results to CSV (Excel) Rubble,####### 00123400 Bam-Bam Rubble, ####### 00123400 Betty Flintstone####### 00123400 Fred Rubble####### 00123400 Barney Flintstone####### 00123400 Wilma Rubble####### 00123400 Barney Rubble####### 00123400 Pebbles

  21. Search Results in CSV- Filtered

  22. Your School’s Newsbox

  23. Direct Loan Newsbox

  24. Direct Loan Actual Disbursement List

  25. Pell Newsbox

  26. Pell POP Report

  27. Report Requests- Pell YTD

  28. Report Requests- SAS Disbursement Detail on Demand

  29. Practice Time • Log into COD and go to the batch menu/action queue • Run a report for the 2015-2016 award year to see if you have any remaining pending disbursements- export to CSV and filter out $0 • Log into COD and go to the services menu • Locate your school’s Pell POP report or DL actual disbursement list • Identify when the POP was resolved or • Total the DL disbursements for that week’s report • Raise your hand once you have completed both tasks

  30. Practice Time-no COD log in • Go to the Reports section in the appendix of the COD Technical Reference • Identify which four Pell reports are available both through your SAIG mailbox and on the COD web in your newsbox • Hint page 24 in the 1516 COD tech ref • Identify which two DL reports and one DL file are only available through your SAIG mailbox

  31. QUESTIONS? Wood Mason 770-383-9662 Wood.mason@ed.gov Barbara Davis 202-821-3953 Barbara.davis@ed.gov

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