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Effective Presenting: Oral vs. Written Communication

This short guide explores the differences between oral and written communication and provides tips for effective presentation delivery. Discover how to engage your audience, organize your content, use visuals, and respond to questions with confidence. Enhance your presentation skills and create a lasting impact with your audience.

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Effective Presenting: Oral vs. Written Communication

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Presentation Transcript

  1. A Short Guide to Presenting

  2. How oral communication differs from written communication

  3. Major Communicators Voice, gestures, & mannerisms transmit the following…

  4. Enthusiasm (or lack of it) Emphasis Confidence Competence

  5. Listeners respond to these elements at least as much as to content.

  6. Audience provides feedback: verbal and non-verbal. • Audience involvement is desirable.

  7. Fixed time: Presenters are responsible for covering the topic (including activities and Q & A) in that time-slot.

  8. Attention-span of listeners is shorter than that of readers.

  9. Good speakers cover the basics, use simple sentences and short explanations.

  10. Listeners cannot look back (at print) for clarification or direction.

  11. Good speakers create redundancies. (repetition)

  12. Redundancies: • 1. Remind of what you have said • 2. Signal what you will say • 3. Use visuals

  13. How oral and written communication are similar

  14. Situation, purpose,audience are primary. Consider purpose and prior audience knowledge.

  15. Suggestions for Presenters

  16. Organizing the Content

  17. 1. Beginning, middle, end 2. Get across the outline (longer) 3. Get across three main points (shorter)

  18. Visuals: integrate into the presentation from the beginning.

  19. Clarify the purpose of the presentation at the beginning. • Tell what will be covered. • Anticipate the main conclusion.

  20. Organize information by order of importance. • Relate topics with explicit transitions and summaries.

  21. Introduce each main point with a single thesis sentence (a short summary in one sentence).

  22. Conclusion: • concise summary of each point • reminder of your overall purpose

  23. Connect your presentation with the interests and concerns of the audience.

  24. Q & A: 1. at the end 2. during You are in charge of the Q & A time. Keep control.

  25. Polishing the Delivery • 1. Strong beginning • Capture attention • Anecdote • Never apologize about being nervous

  26. Forward and backward anchors • (to make it easy to follow)

  27. Stop when you are finished! • Good conclusion: short, forceful, conclusive.

  28. False endings and rambling finales make the audience lose confidence in you.

  29. Face the audience • Stand straight • Don’t move your arms too much • Don’t keep your hands in your pockets

  30. Don’t speak too fast….or too slowly. • Make eye contact

  31. Enthusiasm is the single most important quality to project in effective public speaking.

  32. Responding to questions • 1. anticipate Q and be prepared to answer them

  33. 2. listen to the whole Q before answering 3. repeat the Q before answering 4. answer only one Q at a time

  34. 5. Don’t get into dialogs • 6. If you don’t know the A, say so and offer to find out

  35. 7. Don’t panic if you need time to think or check your notes. Say • “I want to make sure I am correct….”

  36. Mainly relax and have a good time sharing information. If all are relaxed, all are communicating better.

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