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Moving Your Paperwork Online

Moving Your Paperwork Online. Western Washington University E-Sign Web Forms. Agenda. The Challenge Our Solution Innovation Benefits Sustainability Portability Q & A. The Challenge. Reliance on typewriters for common, paper-based forms Paper-based forms were too ‘slow’

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Moving Your Paperwork Online

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  1. Moving Your Paperwork Online Western Washington University E-Sign Web Forms Moving Your Paperwork Online

  2. Moving Your Paperwork Online

  3. Agenda • The Challenge • Our Solution • Innovation • Benefits • Sustainability • Portability • Q & A Moving Your Paperwork Online

  4. The Challenge • Reliance on typewriters for common, paper-based forms • Paper-based forms were too ‘slow’ • Out-of-date form versions • “Where is it?” and “Who has it?” • Need electronic system that is easy, fast, and flexible for routine forms Moving Your Paperwork Online

  5. Our Solution • Simple • On-line forms • Electronic routing using email • Digital signature (authenticated users) • Centrally created forms done quickly (24hrs) • Real-time form status • Secure Moving Your Paperwork Online

  6. Form Examples • Department Leave (Time Off Request) • Personnel Action • Facilities Maintenance Request • Class Schedule Changes • Lock Shop Key Request • Student Course Override Request Moving Your Paperwork Online

  7. Innovation • Simple to develop and maintain • Standard JavaScript and ASP • Ability to create a new form in 1 day or less • Single statement to include: • Digital signature • Electronic routing • Database storage • <…#include=‘esign.inc’…> • Easy for people and departments to use • Central archive of all forms • Single code base Moving Your Paperwork Online

  8. Moving Your Paperwork Online

  9. Benefits • Eliminated reliance on typewriters • Processing time reduced to hours • Automatic reminders • Electronic routing • Institutional performance has improved • “Where is it?” and “Who has it?” is now known at all times Moving Your Paperwork Online

  10. Signature – Audit Trail Moving Your Paperwork Online

  11. Sustainability • 134 Forms • Adding 5 forms per month • 33 departments • 50,000+ forms processed per year • 0.15 FTE technical support • 0.25 FTE help desk creating forms • Single code base for all forms and browsers • Industry standard languages • Not dependent on specific ERP for authentication Moving Your Paperwork Online

  12. Portability • Compatible with any HTML form • Easily transferable • Authentication via ERP / Database / LDAP • Email Interface • Easily supportable • Limited technical support • Help Desk or Power User can easily create forms • Minimal hardware required • No non-standard software Moving Your Paperwork Online

  13. Summary • Electronic forms with digital signature, routing, audit trail • Easy to implement and use • Quick institutional benefits • Popular with users • Get details, download here: • https://west.wwu.edu/admcs/forms/esignReg.aspx Moving Your Paperwork Online

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