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Revision of Recommendation 6 Working Group Plenary meeting Geneva, January 2005

Revision of Recommendation 6 Working Group Plenary meeting Geneva, January 2005. 1) Welcome and participants introduction 2) Reporting on UN/CEFACT Forum and project approval (UNECE) 3) Present state of implementation and use of Recommendation 6 in Norway (Bjørn Aasheim)

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Revision of Recommendation 6 Working Group Plenary meeting Geneva, January 2005

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  1. Revision of Recommendation 6 Working Group Plenary meetingGeneva, January 2005

  2. 1) Welcome and participants introduction 2) Reporting on UN/CEFACT Forum and project approval (UNECE) 3) Present state of implementation and use of Recommendation 6 in Norway (Bjørn Aasheim) 4) List of issues tied to revision of Recommendation 6 (Gordon Cragge) 5) Invoice data content a VAT/sales tax requirements (PwC) b Business requirements (SwissDigin) c Financial processing requirements (AD Little) d The Finnish Invoice (Jari Salo) e Observations by Group Members f List of issues Meeting agenda 1/2

  3. 6) Sealing a Digital signatures and other sealing mechanisms (PwC) b The case in Finland (Jari Salo) c Observations by Group Members d List of issues 7) Invoice for trade in services a Observations by Group Members b List of issues 8) Action plan and milestones a Observations by Group Members b List of issues 9) Any other business Meeting agenda 2/2

  4. A UN “umbrella” to help make electronic invoicing happen.... Revise the existing UN/CEFACT Recommendation 6 on the Invoice for International Trade, adapting it to the business and regulatory requirements of e-invoicing UN/CEFACT and “external” experts Key stakeholders for the implementation Government Representative and Institutions • PWC • swissDIGIN • Arthur D. Little • Fin-invoice • SITPRO • TBG 1 BRS • …… • IATA • ABI • SAP • Microsoft • …. • CEN • EU DG Enterprise • EU DG Tax • UNCITRAL • .......

  5. …covering the different issues… Tax and legal issues Reconciliation Payment & Financing Objective Objective Objective Legal aspects on authenticity of the origin and integrity of the content; to define “how” a business should pursue its obligation to electronically “send” and “store” the invoice. Analyze the data content requirements from a VAT/Sales Tax perspective Define what data elements are necessary to make automatic invoice reconciliation with other commercial documents possible Define what what information must be present so that financial institutions are able to process the invoice as effectively as possible Presentation Presentation Presentation PricewaterhouseCoopers swissDIGIN Jari Salo Arthur D. Little PLUS  analysis of Recommendation 6 issues and state of implementation (Gordon, Bjørn,..)

  6. ..in a limited time frame Activity stream April May June Develop and review recommendation “blocks” Consolidate blocks Recommendation review (draft) Define deliverables and set up a calendar of sub-group conference calls and (possibly) a pre-release meeting

  7. To implement the recommendation… Understand how it can be implemented Recommendation Implement it • Draft the recommendation, • Create consensus from key stakeholders, • Promote pilot implementations (IATA,…) • Create market awareness of value of invoicing recommendation • Get endorsement from regulators • Get endorsement from key ERP vendors as compliant with recommendation • Identify communities for implementation (large buyers, industrial districts,…) • Identify key events (Industry Forums, ETSI Plugtest,…) • Have key project implementations up and running

  8. …it could be useful to aggregate other stakeholders… April-May June- September October-December Recommendation Fine Tuning and analysis for implementation Review Recommendation 6 Implementation Activities that will be implemented with larger stakeholder base Deliverables Preliminary Draft of Racommendation 6 Revised version of Recommendation 6 Milestones Workshop on E-Invoicing Presentation of E-Invoicing Initiative

  9. … interested in seeing e-invoicing happen Players Achievable objectives Big companies Understanding issues and requirement of both large companies and small and medium enterprises that have trade relationships with them Banking institutions Understanding issues related to financing and payments processes involved in trade activities IT providers Identifying technological issues/constraints related to information handling and processing Institutional organisations Assuring political and social objectives to the initiatives Business Communities Understanding a broad range of business requirements Competence Centres Accessing to best-in-class tools, methodologies and skills

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