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Presented by: Jim Ferguson IT Systems Analyst Construction Division

Presented by: Jim Ferguson IT Systems Analyst Construction Division. Background Info. Eight Districts The State of Nebraska has approximately 96,000 miles of highways and public roads. Background Info. Nebraska’s State Highway program is an estimated $390,000,000

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Presented by: Jim Ferguson IT Systems Analyst Construction Division

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  1. Presented by:Jim Ferguson IT Systems AnalystConstruction Division

  2. Background Info • Eight Districts • The State of Nebraska has approximately 96,000 miles of highways and public roads.

  3. Background Info • Nebraska’s State Highway program is an estimated $390,000,000 • Nebraska’s Lettings consist of 260+ contracts per year • Nebraska has 400+ active contracts at any given time

  4. What SiteManager is • Construction Management software • Client\server • Contract Award through finalization • Data entry • Reporting • Analysis

  5. Main Functions

  6. Contract Administration • Monitors the contractor progress schedule • Manages payrolls • Monitors and reports on status • Provides reference data for vendors, subcontractors and bid items

  7. Main Functions

  8. Contract Administration

  9. Contract Administration

  10. Contract Administration

  11. Contract Records • Allows recording of various project data • Correspondence • Stockpiled materials • Key dates • Checklist events • Milestones • Categories\Funding

  12. Contract Records

  13. Contract Records

  14. Contract Records

  15. Contract Records

  16. Daily Work Reports • Capture of work performed at the job site • Work Item Quantities • Personnel • Equipment • Weather • Remarks • Force Account Information

  17. Daily Work Reports

  18. Daily Work Reports

  19. Daily Work Reports

  20. Daily Work Reports

  21. Daily Work Reports

  22. Diary • Allows daily account of work progress • Review and authorize DWR • Time Charges • Remarks

  23. Diary

  24. Diary

  25. Contractor Payments • Creation, tracking, approval of payments • Generates estimates • Contract and line item adjustments • liquidated damages • fuel adjustments • Price adjustments • Discrepancy notification/resolution • Overrun\Underrun • Materials

  26. Contractor Payments

  27. Contractor Payments

  28. Contractor Payments

  29. Materials Management • Materials management provides recording, tracking and reporting of material samples and test results from job sites, plants and test labs. • Comprehensive lists are included for reference and validation of data, including materials, lab qualifications, testing personnel, approved material lists, producer/suppliers, calibrated equipment, welders and inspectors.

  30. Materials Management Aggregate, concrete and bituminous concrete mix designs are supported. Additional features include sampling and testing requirements for contracts, and reporting of the status of tested materials for a contract.

  31. Materials Management

  32. Materials Management

  33. Materials Management

  34. Materials Management

  35. B.S. (Before SMGR) • CON and CAS • Mainframe System • Very Basic System, Not Flexible • All Records kept on paper or in books

  36. TIMELINE 1996-1998 • Nebraska responds to SiteManager Solicitation from AASHTO • Upper Mgt Buy in • Preliminary Planning • Implementation Workshops • Cross-Section of Users from all Districts\ Divisions

  37. TIMELINE 1996-1998 • Major Hurdles to Jump • Business processes • Having Technical support available on site • Providing on-time training and support • Reluctance to embrace change

  38. TIMELINE 1998 • Implement Construction operation first • Materials becomes second phase • The I Team travels to Atlanta for training • SiteManager Software Delivered • Installed into a Development environment

  39. TIMELINE 1998-1999 • Started Testing • Tested • Tested the testing

  40. TIMELINE 1998-1999 Created 3 permanent environments • Training • Production • Development • DB2 is our DBMS

  41. TIMELINE 1998-1999 • Tested the testing we already tested • You can never test enough • Focused on Training • Purchased Missouri training materials • Talked to Missouri a lot !!!

  42. Support\Training Levels

  43. TIMELINE - 2000 • NDOR established technical support at the District level • Extremely helpful • Some had been involved from beginning

  44. User Acceptance • Quick Survey • CHANGE • Is not a four letter word

  45. TIMELINE - 1999 • Every PM had a current or recent contract loaded into SMGR • Allowed each Project Manager and their Inspectors a project to practice on • Worked in parallel • Encouraged feedback

  46. TIMELINE - 1999 • Reports • Needed to look the same as old reports • Created Report Utility Generator Application (RUG) • Custom Reports inside SMGR (RTF)

  47. TIMELINE - 1999 • Business Practice Review • Fuel Cost Adjustment • Dates • Stockpiles • Calendar Day projects • Financial System

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