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How to Manage Expectations and Having Fun

How to Manage Expectations and Having Fun. By the end of this first lesson, Effective Project Management, you will be able to: Define 'project management' in the context of a Pride campaign. Deconstruct a large project into more easily manageable tasks. Introduction to Project Management.

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How to Manage Expectations and Having Fun

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  1. How to Manage Expectations and Having Fun

  2. By the end of this first lesson, Effective Project Management, you will be able to: • Define 'project management' in the context of a Pride campaign. • Deconstruct a large project into more easily manageable tasks.

  3. Introduction to Project Management

  4. What is a project? A project: • Has a well defined goal expressed as an output or final result • Has a finite start date and end date • Has well defined activities that lead to the target goal • Represents a collection of human, technological, and financial resources organized around the goal A project is a set of planned and coordinated activities designed and pursued to yield some type of observable result with a benefit.

  5. Managing a Project

  6. PROJECT MANAGEMENT PROJECT MANAGEMENT is to plan, organize and manage resources to bring about the successful completion of specific project goals, outcomes and outputs.

  7. Why is Project Management Critical?

  8. WHY IS PROJECT MANAGEMENT CRITICAL? • Ensures that all stakeholders understand precise goals and stay informed of changes. • Ensures that only activities that are directly relevant to the overarching goals are completed. • Ensures that team members collaborate as efficiently as possible. • Greatly increases the chances that all stakeholders will be satisfied and that the outcomes will be met

  9. Trying out Project Management Skills

  10. “Project best understood by breaking it down into its parts” Work Breakdown Structure

  11. Work Breakdown Structure (WBS) • powerful tool for doing this (not just a task list) • defines the total scope of the project • fundamental to much of project planning & tracking • Start at top, progressively break work down (tree structure) into work packages • Roll up the packages for bottom up estimating • Packages give clear work assignments Work Breakdown Structure

  12. Sample Intranet WBS Organized by Phase

  13. Intranet WBS in Tabular Form 1.0 Concept 1.1 Evaluate current systems 1.2 Define Requirements 1.2.1 Define user requirements 1.2.2 Define content requirements 1.2.3 Define system requirements 1.2.4 Define server owner requirements 1.3 Define specific functionality 1.4 Define risks and risk management approach 1.5 Develop project plan 1.6 Brief web development team 2.0 Web Site Design 3.0 Web Site Development 4.0 Roll Out 5.0 Support

  14. Intranet WBS and Gantt Chart Project 98 file

  15. Intranet WBS & Gantt Chart Organized by PM Groups

  16. Components of a WorkPlan • Work Breakdown Structure • Schedule • Budget • Resource Assignments • Risk Management Plan • Communications Plan

  17. The Goals for the Research and Planning Phase: Project Plan The following is a list of the key Project Plan deliverables: • Qualitative Analysis • Final Concept Model • Final Results Chain(s), with Final Target Audience(s) • Final Quantitative Survey • Survey Profile for Each Target Audience • Quantitative Analysis • Status of Target Audience(s) on the Behavior Change Continuum • Barrier Removal Strategy • Final SMART Objectives • Final Theory of Change • SurveyPro File • Updated Data Management Tool

  18. GANTT CHART The visual representation of your campaign timeline

  19. PROJECT CONSTRAINTS

  20. Good Pride Campaign is key to achieving life-work balance.

  21. “Imagine life as a game in which you are juggling some five balls in the air. You name them - work, family, health, friends and spirit - and you're keeping all of these in the air. You will soon understand that work is a rubber ball. If you drop it, it will bounce back. But the other four balls - family, health, friends and spirit - are made of glass. If you drop one of these, they will be irrevocably scuffed, marked, nicked, damaged or even shattered. They will never be the same. You must understand that and strive for balance in your life.” ― Brian Dyson

  22. MANAGING YOUR CAMPAIGN GANTT List down your personal non-negotiables (personal time, holidays, vacation time, etc.) Decide on when best you like to have the next Ocean’s 14 sharing and get-together Do a high-level review and update activities specific to your site – Mark potential areas of bottlenecks Continue working on this timeline throughout the next 2 weeks.

  23. By the end of this first lesson, Effective Project Management, you will be able to: • Define 'project management' in the context of a Pride campaign. • Deconstruct a large project into more easily manageable tasks.

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