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Update on the Faculty Activity Repository Project

Update on the Faculty Activity Repository Project. Report to FAR Advisory Group March 19, 2008. Objectives. Facilitate data-driven decision-making for department heads, deans and senior administrators

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Update on the Faculty Activity Repository Project

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  1. Update on the Faculty Activity Repository Project Report to FAR Advisory Group March 19, 2008

  2. Objectives • Facilitate data-driven decision-making for department heads, deans and senior administrators • Improve timeliness, accuracy and consistency of internal and external reporting, including assessment activities • Provide a centralized online repository for faculty to collect information about activities and accomplishments; to use for CV / resume, program planning, and other academic planning reports • First goal – to meet needs of upcoming SACS reaffirmation

  3. Authoritative Data Sources OFA/IR HumanResources Curriculum Systems Registrar Grad School Budget OVPR Institutional Reports SACS Reaffirmation OFA/IR Digital Measures Faculty Activity Reporting OFA/IR In-House School/College FAR Systems College Reports Departmental Reports Faculty Member Reports Assessment Reports Digital Measures Faculty Activity & Assessment Reporting Faculty CVs Faculty Current Situation Validating Authoritative Data Phase I-Populating FAAR Phase II-Institutional FAR SACS Reaffirmation Assessment Reporting

  4. Assessment--Dashboard Existing Processes Existing Needs Decision Making Resource allocation Program management Strategic planning Personnel evaluation 5-Year Program Planning FAR Unit Assessment Dashboard Undergrad Major Assessment Graduate Program Assessment Program Review Reporting Annual reports Assessment reports Program review reports Accreditation reports Faculty Activity Unit Data (link to OIR/FACTS)

  5. Major Milestones To Date • Reviewed and made changes to the generic DM product to fit UGA • Met with constituents to better understand Public Service & Outreach, courses offered, budget, contracts & grants, and some HR data • Designing screens for outcomes assessment • Reaffirmed need to start small, expand in phases • Reviewed one test set of data; made some modifications

  6. Major Milestones to Date, continued • Website in place (and will grow) • http://www.far.uga.edu • Reference Manual developed (also accessed from FAR website) • Email goes to far@uga.edu • Second data load ready for Beta Testing

  7. Next Milestones • Complete beta testing (3/28/08) • Determine if we are ready to release to all faculty (4/1/08) • Publicize rollout through Advisory Group (4/08) • Rollout 1 (if ready, 4/29/08) • Work on assessment screens and other areas of faculty activity (summer 2008)

  8. Beta Testing • Have identified about 20 faculty members who will serve as beta testers • Advisory Group is second set of beta testers • Beta test comments and reactions will weigh heavily into if system will be released to all faculty in April

  9. Brief demo of UGA’s FAR • http://www.far.uga.edu OR • http://www.digitalmeasures.com/login/uga/faculty

  10. Questions? Break For Those Who Need to Leave

  11. More Detail • http://www.far.uga.edu OR • http://www.digitalmeasures.com/login/uga/faculty • Sections with prefilled data, others for entry, others to be prefilled in future • Reports available

  12. So again, Requesting Your Help Over the next week, review the system from two perspectives: administrator and faculty • Verify that all faculty for your unit are included • Review and enter your individual information for 2007 • Email far@uga.edu or call Karen with comments by 3/28 • Review reference manual if you wish

  13. Requesting your suggestions for name • Suggest possible name for system. Some possibilities: • Faculty Activity Repository [FAR] or [UGAFAR] • Faculty Activities Institutional Repository [FAIR] • Faculty Activities & Outcomes Repository [FActOR] • Faculty Activities Repository for Assessing Outcomes [FARAO] • Others???

  14. Feedback Form • Available on the FAR website if you would prefer to complete as opposed to talking with Karen. • http://www.far.uga.edu

  15. Shweta Dalmia - EITS Sharon Burch - EITS Rehan Khan - EITS Mel Crask - Terry Mark Dawkins - Terry Sandi Glass - Education Jerry NeSmith - OVPR Bob Scott - OVPR Christine Miller – A&S Brian Watson - CAES Sue Achtemeier –Inst. Effect. Allan Aycock – Inst. Effect. David Jordan – Inst. Effect. Maurice Saavedra - IHE Karen Webber - IHE FAR Working Group

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