HFC United

1. HFC United Summer 2018 Team Manager Manual

2. Thank You! • Important Contacts • Pre-Season Logistics • Website • Uniforms • Game Day • Weather Policies • Tournaments • Fundraising • Other Items • FAQ Topics of Discussion

3. Thank you for taking on the role of team manager. A good manager is extremely valuable for our coaches as they have been asked to focus on coaching, you allow them to do just that. As a manager you will need to communication on a regular basis with your teams coach and parents. In addition to communication a number of logistical and clerical items will be required. This manual should help guide you along, but don’t hesitate to reach out with questions or concerns you have as we are here to help! Thank You! Thank You!

4. Howard Rushton– Boys Director of Coaching • hfcunited.boys.doc@gmail.com • Brady Robinson- Girls Director of Coaching • hfcunited.girls.doc@gmail.com • Jeremy Reuter – President • Hfcunited.board.president@gmail.com Dan Schaack- Vice President • hfcunitedvp@gmail.com • Jessica DeGrote – Travel Director • hfcunitedtraveldirector@gmail.com • Peter Woog– Treasurer • hfcwoog@gmail.com • Zach Ebeling- Secretary • Zachary.j.ebeling@gmail.com • Patrick Hernandez- Rec Director • phernandez2769@yahoo.com • Sue McVicker - Communication and Marketing Director • suelfrost@hotmail.com Club Contacts

5. Sue McVicker– Equipment/Uniform Coordinator • suelfrost@hotmail.com • Michelle Youngstrom – Volunteer Coordinator • michelle.youngstrom@comcast.net • Erin Stewart- Team Manager Coordinator • hfcsoccervolunteer@gmail.com • Sean Qualy- Field Coordinator • seanqualyhfcsoccer@hotmail.com • Lynn Otto- Registar • hfcunitedregistrar@gmail.com • Yander Sanchez- Referee Coordinator • sanchey79@yahoo.com • Joe Tuzinski- Referee Assignor • assignors@refassignors.com • Susie Stoltz-webmaster • hfcwebmaster1@gmail.com • Ceil Strauss- Indoor Rec Coordinator • Strauss.soccer@gmail.com Club Contacts (continued)

6. Have a Pre-Season Team Meeting • Communication • Get Email(s) / Phone(s)/ completed Medical Release form • Tournament Selection • Select Tournaments • Determine team availability • Collect team fees prior to first game played for tournaments • Volunteer Opportunities • Equipment / Uniform Orders • Photos for player passes Pre-Season Logistics

7. HFCSOCCER.ORG Volunteering • $200 per family or 4 hours per summer travel player • $200 check or completed form must be collected prior to first game • Fall volunteer hours count; hours based from 8/1 to 7/31 per soccer year. • If no hours by 8/1/18, check is cashed. Website

8. Policy has been to refresh uniforms every 2-3 yrs • Uniforms are current for this season • Uniforms not part of registration fee; paid for separately since Summer 2014 (before that, uniforms built into summer fees; new fall players paid $30 for kit) • HFC United Uniform Kits 2017 • ONLINE UNIFORM STORE STATUS: The online uniform store is open! NOTE: We are currently using Soccer.com • Please direct any questions or concerns regarding uniforms to: • Sue McVicker-Equipment/Uniform Coordinator • Phone: (612) 325-6262 • Please reach out to your team and see who still needs to purchase uniforms. Uniforms

9. There is no longer a presentation or quiz from MYSA. • Please go to MYSA Team Manager page at http://www.mnyouthsoccer.org/team-managers for information on reviewing game schedules, photos, rosters, etc. • Game schedules will be available to coaches and team managers on March 12th MYSA Training Presentation

10. Passes are digital and should be available to view on Affinity if needed. • Competitive Match Report is to be completed on Affinity prior to the game. • Medical Release Forms- required to be at the field • Field Directory • http://mnyouthsoccer.org/fields/MYSAfields.cfm Items for Game Day

11. Competitive Match Report • This is now all digital- doesn’t hurt to have a printed copy in case of emergency • No match report, no play!!! • Referee will complete match report and submit to MYSA after game. • Scores need to be reported via TEAM’S website link Game Day

12. ALL teams MUSTreport scores IN THE MYSA AFFINITY SYSTEM • BOTH teams are responsible for reporting scores • Standings will be updated real time • Do not report forfeits • CONTACT YOUR COMPETITIVE REPRESENTATIVE • Failure to report scores by deadline will result in a fine. This fine will be paid by the team. • Good practice to report within 24 hours for spirit of standing updates Online Score Reporting

13. Must be done by 4/1/2018 Game Rescheduling

14. Request reschedule asap if you will not be able to field a team due to school events, etc. • For home games, you can check tentative field availability at http://www.hfcsoccer.org/page/show/504603-fields • Get 3 possible dates that work for you & other team • Email Joe Tuzinski (ref assignor), Yander Sanchez & Sean Qualy (field coordinator) – put game # in subject line Game Rescheduling Hints

16. We follow all MYSA policies • They are policies not guidelines • http://mnyouthsoccer.org/weather.cfm • Lightning • “If you can hear it, clear it” • 30 minute rule • Severe weather • Hot weather • Cold weather • Watch for city field closures- decision by 3pm • Check hotline at (651)480-2392 option 4 • Sign up for texts (instructions on HFC home page) • Club will send emails to coaches and TM Weather Policies

17. HFC pays for the following: • Jamboree (U9 and U10 Teams) • Date TBD- Blaine Sports Center • Deadline to register- Date TBD • Post Season Play (U11+ teams) • Register online (same site as reporting scores) Deadline to register- 6/30/2018 • State Championships- begins July 12th Tournaments

18. Check in Early • Bring Medical Waivers and printed tournament roster • Get Schedules / Fields / Directions • Read the rules regarding: • Play ups / Guest Players • Game length • Weather / Reschedules • Accommodations / Ride Shares • Out of State Tournaments • May need a travel permit Tournament to do’s

19. ALL TEAM LEVEL FUNDRAISING MUST GO THROUGH HFC (contact travel director – Jessica) • If fundraising event is approved we need • Locations • Dates • Times • Purpose of funds • Businesses you intend to solicit • Will post additional opportunities on HFC website Fundraising

20. Communication • Make yourself available – especially on game day • Emails / Phone / Cell • Player Passes- All Digital • Registrar (Lynn Otto) can print hard copy of passes 1 time only per season. May need for tournaments but not league play. If in need of printed passes, please email Lynn at least 1 month prior to the tournament with Team name, date of tournament, contact info • Guest Players • Up to 3 guest players; roster max dressed for game • Follow guidelines as set by traveling director Other Items

21. Concussion Training • All coaches and team managers must complete mandatory training • http://www.cdc.gov/concussion/HeadsUp/Training/HeadsUpConcussion.html • Print / Email / Fax / Mail Completed Certificate to Dan Schaak hfcunitedvp@gmail.com / PO BOX 596, Hastings MN 55033 • Team Representation • As an HFC United Team you are expected to: • Register in tournaments under team name that includes HFC or HFC United • Wear HFC United issued uniforms • No deviations allowed unless specifically approved by HFC Board (numbers / names / etc.) • Wear only approved HFC “Spirit Wear” Other Items

22. Does being a team manager meet my volunteer requirement? • YES – Be sure to complete the “Volunteer Tracking” form • Are managers required to track my team’s volunteers • No – But feel free to delegate certain tasks to help others on your team meet their volunteer requirements FAQs