Electronic Death Registration In California

1. Electronic Death Registration In California T R A I N I N G S E S S I O N M E / C 2 0 0 7 _ 0 7.01

2. DP Disposition Permit DCDeath Certificate VS-9e VS-11e

3. PIPersonal InfoMIMedical InfoCICoroner Info VS-11e

4. Icons ? Field Sensitive Help Select Date Remote Attestation View PAC Fax image Listen to Voice • Search Lists • State/Foreign Country • Hispanic • Race • Occupation • Kind of Industry • Embalmers • Funeral Homes • Medical Facilities • Physicians (MDs & DOs)

5. TRAINING NOTE: • When using the Training Environment of EDRS, DO NOT create a Death Certificate of any live person • Please use Cartoon, TV, Movie or other fictional characters • Creating a DC of a living person is a violation of privacy

6. STEP 1 LOG IN TO FIND A RECORD • Enter User Name and Password • Search for record by • EDRS number • Name • Coroner Status = REF • Or other search criteria

7. ACCEPT RECORD • Review Record • Assign Coroner Status • Record Options > Accept Record • Select option ACCEPT, REVIEW Reportable Case, or DECLINE • Enter or update Referral Number if applicable • REV - ME/C reviews reportable case, assigns coroner referral # • ACC - ME/C accepts case, assigns coroner referral#, ME/C attests • DECL - ME/C declines case, no further action needed, “NONE” will appear • in coroner referral field Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.

8. STEP 1 LOG IN TO FIND A RECORD • Enter User Name and Password • Search for record by • EDRS number • Name • Coroner Status = ACC • Or other search criteria

9. ATTEST MEDICAL INFO • Review Record • Attest (i.e. electronically sign) • Record Options > Attest Medical Info

10. STEP 1 LOG IN & CREATE RECORD • Enter User Name and Password • Record Options > Create New Record • Do not Assign Record Access • Do not alter default values Note: Record Access is to allow other EDRS users to see a given record. Record Access is NOT the Funeral Home, Medical Facility, ME/Coroner, or Local Registrar on the Death Certificate.

11. MEDICAL INFORMATION • Enter MI & CI • Name, DOD, Time of Death, Sex • Fields 101-125 • Validations • Validations > Validate MI • Validations > SpellCheck MI • Record Options > Print Working Copy

12. ATTEST MEDICAL INFO • Review Record • Attest (i.e. electronically sign) • Record Options > Attest Medical Info

13. ACCEPT RECORD • Search for Referred records • Review Record • Assign Coroner Status • Coroner Status = REF • Record Options > Accept Record • Select option ACCEPT, REVIEW Reportable Case, or DECLINE • Enter or update Referral Number if applicable Note: Once the ME/C selects an option, they cannot change the option at a later time for that record.

14. TRANSFER RECORD • Select Record • Transfer to Funeral Home &/or Medical Facility • Record Options > Transfer • Select Funeral Home “Organization” or Medical Facility. Note: Transfer allows an EDRS Funeral Home or EDRS Medical Facility “Organization” to see a given record. The “Organization” is NOT the Funeral Home or Medical Facility on the Death Certificate.

15. ME/CORONER ACTING AS FUNERAL HOME • Refer to Funeral Home Training Session I Power Point • Step 1 2 3 5 6 • Plus ME/Coroner Attest Medical Information

16. CREATE CORONER AMENDMENT Create Coroner Amendment • Amendment Options > Create Coroner Amendment • Enter Information (overwrite incorrect information with correct information) • Save • Amendment Option > Save • Validations • Validate Option >Validate • Validate Option >Spell Check MI • Amendment Options > Print Working Copy • Sign • Amendment Options > Attest • Submit • Amendment Options > Submit

17. ME/Coroner Amendment VS-24Ae DEMO CORONER DEMO REGISTRAR MD, PHD

18. CASE EXPORT • Selected Record • Export single Case Medical Information • Record Options > Case Export • Import EDRS data into your local Software Application. • Contact your Office IT person for instructions. Note: Data Specifications documentation is available on-line at http://www.edrs.us

19. PENDING AGING DC REPORT • Select Reporting Option • Enter date range • Select Report Type • Pending Aging DC Report • Note: This report will display all the records for the date range where Manner of Death (field 119) is PENDING INVESTIGATION and has not yet been amended to another value.

20. EXPORT • Select Reporting Option • Enter date range • Select Report Type • DC Report • Note: This export will display all fields except LRN or SFN for all records for the date range plus record status. • Note: Data Specifications documentation is available on-line at http://www.edrs.us

21. SORT BY COLUMN SEARCH BY - Last Name - First Name - Date of Death - Attest Status - MI Review Status - Coroner Status - Record Number - Record Status - # of Disp - Amendment Status - Last Name - First Name - LRN - SFN - Record Number - Date of Death - Date of Creation - Record Status - Amendment Status - Attestation Status - Coroner Status - MI Review Status

22. PERSONALIZE SEARCH FILTERS • Create a new custom search filter • Update an existing custom search filter • Select Filter Name from dropdown list • Select Manage Search Filters • Enter Filter Name • Check Set as Default, if appropriate • Enter Search Criteria • Save as New • Select Manage Search Filters • Select Filter Name • Change Search Criteria, Default status, name, etc. • Save

23. THANK YOU This completes Training Session ME/C