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LETTER-WRITING

Learn the nuances of formal and informal letter writing, including proper layouts, salutations, subject lines, and etiquette to target the right readership with confidence.

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LETTER-WRITING

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  1. LETTER-WRITING HAVO-5 -- PERIOD B -- ED 15%

  2. Formal vs informal register American vs rest of ESW lay-out Nature of letter / target readership

  3. 1. 2. 3. ( 4. ) 5. 6. + 7. 8. 9. ( 10. )

  4. Addresser • Addressee • Date • Subject • Salutation • Body of Paragraphs (incl. Closing Line • Valediction • Name + Signature • Enclosures

  5. 1. Addresser • No (given and last) name • Street name before house number • Post code + place name • Holland or (The) Netherlands

  6. 2. Addressee • Name (company) • House number before street name • No commas • Post codes (British, American, other) • Country abbreviations

  7. Example addresses The White House 1600 Pennsylvania Ave NW Washington, DC 20500 United States of America / USA Buckingham Palace London SW1A 1AA United Kingdom / UK

  8. Attention / Attn.: The White House Attn.: Mr. President 1600 Pennsylvania Ave NW Washington, DC 20500 United States of America / USA Apple Inc. Attn.: Mr Tim Cook 1 Infinite Loop Cupertino, CA 95014 United States of America / USA

  9. Care of: c/o Penguin Books Ltd. c/o Staff Manager 80 Strand London WC2R 0RL England / UK / Great Britain

  10. 3. Date • Avoid numbers-only • Name of month capitalised/not abbreviated • No place name Example: 9 September 2013

  11. 4. Subject line • Optional • Only in formal letters • Subject content is underlined Subject: Your advertisement dated 28 August 2013 last

  12. 5. Salutation Addressee (function) is known? • Dear John, • Dear Mr Smith, • Dear Mr J. Smith, • Dear John Smith, • Dear Professor John Smith, • Dear Professor J. Smith Esq., • Dear Staff Manager, Addressee is unknown? USA Gentlemen: UK Dear Sir/Madam, Rest ESW Dear Sir/Madam,

  13. Titles • Mr = Mijnheer • Mrs = Mevrouw (getrouwd) • Ms = Juffrouw (ongetrouwd)

  14. 6. Body of Paragraphs (BoP) • Alinea voor elke (deel)opdracht • Regels overslaan tussen alinea’s • Niet inspringen! • Liever niet de eerste alinea met I (ik) beginnen. • Wordcount is alleen de BoP incl. de Closing Line

  15. 7. Closing Line • “I look forward to hearing from you,” • “I hope with this letter I have given you enough information,” • “I hope you will take my complaint/suggestion into consideration,” • “I would very much appreciate your quick reply,” • etc.

  16. 8. Valediction Addressee is known? “Yours Sincerely,” Addressee is unknown? “Yours Faithfully,”

  17. 9. Name and Signature

  18. 10. Enclosures • Optional • Esp. in letters of application • For added information (CV, photos, etc.) • Encl.: (then list items you enclosed)

  19. Beware: • Do not contract verbs, so I am instead of I’m, and cannot instead of can’t • Write numbers in letters when 1-10, tens, hundreds, thousands, etc. (so nine, but also 12, three thousand, but also 3,001) • English formal letters are very polite. Always make sure you use the right tone of voice for the purpose of your letter, even when complaining.

  20. The Test Testweek January 2014 To be studied: • This PPT • Your letters + my remarks • Idiom chapters 7-10

  21. Letter Writing Timetable: First and foremost: LEARN FROM YOUR MISTAKES! Grammatical mistakes: study the rules & practise! Lay-out mistakes: study this PPT Spelling mistakes: study your vocab Style mistakes: use the prefixed sentences in your TB

  22. LETTER-WRITING WRITING-practice lesson 1: writing a short letter 1. http://blog.ted.com/2012/11/14/great-moments-in-letter-writing/ 2. Write a first sentence of a letter 3. Hand the sheet to your neighbour and write a sceond sentence 4. Etc. 5. http://www.ted.com/talks/lakshmi_pratury_on_letter_writing.html

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