AggieMart - Streamlining Purchasing Processes at New Mexico State University

1. New Mexico State University AggieMart Electronic Procurement System

2. Why AggieMart? • Know our “spend” • What are we buying, and from whom? • Leverage our buying power! • Simplify purchasing processes • Most frequently used vendors have catalogs in the system • Fewer levels of approval for quicker turnaround • Always know what’s going on with your purchases • Transforming NMSU initiative

3. Routing • Requisition submission to PO creation – from mandatory 6+ steps to potentially as few as 3

4. Roles • Shopper • Creates shopping cart; cannot complete purchase • All faculty, staff, students can be shoppers • Purchaser • Creates shopping cart or reviews cart from shopper and generates requisition • Has purchasing authority up to $1000 • Approver • Designated department approver; a department may have multiple approvers • Can also be a purchaser

5. Transaction Types • Purchase of goods or services • Catalog vendors • Payment method will be handled centrally • Orders automatically sent electronically • Non-catalog vendors • PO will be created by AggieMart • Order will be sent from the system via vendor-selected method (fax or email) • Direct Pay for goods or services • Other check requests occur outside of AggieMart

6. Demo

7. New Mexico State University Help! Additional Documentation and video tutorials: asc.nmsu.edu/aggiemart Aggie Service Center: • Email: asc@nmsu.edu • Phone: (575) 646-2000