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Efficient Accounts Payable Procedures at SAISD: Guidelines & Tips

Welcome to the world of accounts payable at San Antonio Independent School District for the 2019-2020 school year. Learn about vendor payments, partial payments, reimbursement requests, and more. Find out how to submit purchase orders and manage your accounts efficiently. Contact us for any inquiries.

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Efficient Accounts Payable Procedures at SAISD: Guidelines & Tips

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  1. San Antonio Independent     School District  2019 – 2020 School Year 

  2. Welcome to the World of Accounts Payable  Our Goal is to ensure vendor and employee payments are handled within a timely manner while providing outstanding customer service. 

  3. Sending Purchase Orders to Accounts Payable

  4. Searching For a Vendor 

  5. What is the Vendor Set up Packet?

  6. Partial Payments  What is a partial Payment? How Do I Submit Partial Payments?  What forms are needed for partial Payments? 

  7. Partial Payments

  8. Fill Out All Required Fields  Hi, please send me with EVERY partialPayment!  *Match me with iTTCS balance* 

  9. Authorized Signers

  10. Closing /Final Purchase Orders 

  11. Submitting Reimbursement Request

  12. Receiving Reimbursements

  13. ACH (Automatic Clearing House)

  14. H-E-B Courtesy Card  *Card Log Subjected to Random Audit* 

  15. H-E-B Courtesy Card  *Card Log Subjected to Random Audit*

  16. Office Depot: Instructions If you don’t have access contact:  Robin Vargas  Rvargas@saisd.net 210-224-2781

  17. Field Trips 

  18. Submitting Travel 

  19. Travel Tips & Advice

  20. Submitting Purchase Orders to Accounts Payable Check List

  21. Deadlines

  22. Check Run

  23. Check Run Reminders

  24. iTTCS Screens to Become an Accounts Payable Pro 

  25. Logging Into Finance  How to login? Type "015907" Type "Finance"

  26. How to Check If an Invoice was paid? 1 Screen Number 2 Type Invoice # If no data populates, payment has not been processed  *Contact Accounts Payable* 3 Click Find 

  27. 4 1 How to Check Purchase Orders? Click to find what invoices were paid screen WFN 5886 will appear Screen Number  2 Type PO # 3 Click Find  How much has been paid   Amount left on the PO

  28. Details of what has been paid......

  29. Balance on Budget Code – General Ledger  2 4 Type Budget Code:  Select Details  Screen WFN5795 Appears  3 Click Find  5 Next Screen

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