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Boot Camp Training

Learn about essential data collections procedures for special education under IDEA guidelines. Get hands-on experience with tools, submitting data, and review processes. Access resources to ensure accurate reporting.

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Boot Camp Training

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  1. Boot Camp Training 2019-2020 Special Education Data Collections

  2. Before we start…

  3. Agenda • Special Education Data Collections • The Collections • IDEA Data Manager Tools • Submitting Data to ODE • Review Window Processes • Additional IDEA Data Manager Topics • Resources/Getting Assistance

  4. Who’s in the room?

  5. Boot Camp Materials • Posted on ODE public website • SECC Training Resources web page • URL for SECC Boot Camp Materials is https://www.oregon.gov/ode/reports-and-data/SpEdReports/Pages/BootCampMaterials.aspx • PowerPoint to be posted shortly

  6. Boot Camp Materials • Manuals • File Layouts • Program Forms • Supplemental Handouts • SSID/Data Security • Links to other training pages

  7. Information Security& ODE Help Desk • Data is confidential • ODE Helpdesk • ODE Policy - Cell Sizes <6

  8. Collection Timelines(July 1, 2019 - June 30, 2020)

  9. Collection Webpages • December Child Count • June Exit • Child Find • CEIS • Private School • IDEA Annual Application

  10. Manuals & Guides • SECC Process & Content Manual • IDEA Data Manager User Guide • OSS Consolidated Collections User Guide • Child Find Process & Content Manual

  11. Data Owner: Jackie McKim December Child Count

  12. December Child Count Collection Review Window Opens: 01/16/2020 Closes: 02/10/2020 • Opens: 11/21/2019 • Closes: 12/16/2019

  13. December Child Count • Description/Purpose: • Count of special education students as of December 1 • Why? • Required by IDEA

  14. December Child CountWho is reported? • All eligible students: • Valid Oregon Eligibility • Valid IEP • Receiving services • Exception: Parentally Placed Private School, Not Receiving Services

  15. December Child CountWho is NOT reported? • Students in referral status (Child Find) • Exited students • Students who received a Regular Diploma • Students who received a Modified Diploma and are no longer receiving services

  16. December Child CountWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School • Charter School • Open Enrollment • Inter-District Transfer

  17. December Child CountHow are the data used? • Reporting to the U.S. Department of Education • Fiscal • Statistical • SPP/APR & SPR&I

  18. December Child CountWhat’s New for 2019-2020: • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg. • 2018-19 last school year for transfers under Open Enrollment statute.

  19. December Child CountProblem Areas: • Claiming students who are not eligible on December 1 • Web submission after verifying reports • Not reporting OSD students or wrong placement • Final Submission Form

  20. December Child CountProblem Areas: MORE LESS

  21. Any Questions?

  22. Data Owner: Jackie McKim June Exit

  23. June Exit Collection: Review Window Opens: 08/20/2020 Closes: 09/21/2020 • Opens: 05/21/2020 • Closes: 07/06/2020

  24. June Exit • Description/Purpose: • Students who have exited Special Education • Students who successfully transitioned from EI to ECSE on their 3rd birthday between July 1 and June 30. • Why? • Required by IDEA

  25. June ExitWho is reported? • EI children exiting Part C (E1) • EI children successfully transitioning to ECSE (A2) • ECSE children exiting special education or transitioning to School Age (E2) • School Age students exiting special education (E3)

  26. June ExitWho is reported? • We are asking how the student left special education • If the student has moved and returned within the same year, you will not report an exited record.

  27. June ExitWho is reported? • All students who have left special education including: • Regular High School Diploma • Returned to Regular Education, e.g., no longer eligible or revoked • Moved, Continuing Education • Deceased

  28. June ExitWho is reported? • Extended Diploma, not returning • Received Certificate, not returning • Reached Maximum Age • Dropped Out

  29. June ExitWho is reported? • Modified Diploma under Age 21 • If expected back = Active Record (but…) • If not expected back = Exit Record (but…) • Modified Diploma Age 21 or older • Exit Record

  30. June ExitWho is NOT reported? • Students in referral status found not eligible • Under age 21 receiving services

  31. June ExitWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School • Charter School • Open Enrollment • Inter-District Transfer

  32. June ExitHow are the data used? • Reporting to the U.S. Department of Education • Statistical • SPR&I - Post School Outcomes (Ind. 14)

  33. June ExitWhat’s New for 2019-2020: • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg • 2018-19 last school year for transfers under Open Enrollment statute.

  34. June ExitProblem Areas: • 10-day drop rule • Turning Age 21 During Summer (July 1 to September 1) • Inter-district Transfers • Dropped out • Forgetting to report exit records • Final Submission Forms

  35. Any Questions?

  36. Data Owner: Linda Brown Child Find

  37. Child Find Collection: Review Window Opens: 08/20/2020 Closes: 09/21/2020 • Opens: 05/21/2020 • Closes: 07/06/2020

  38. Child Find • Description/Purpose: • To identify, locate and evaluate children with disabilities in a timely manner • Why? • Required by IDEA

  39. Child Find • Key to Child Find: • Timeliness = 60 school days or less • Count Days ~ Consent Date to Determination Date

  40. Child Find • Major Criteria to Determine if Reportable Record: • New or not new but “Returned to Regular Education” • Consent Required • Determination date must fall within July 1and June 30

  41. Child FindWho is reported? • Initial referrals • Students who exited special education • Moved to Oregon • Consent to do additional testing • IMPORTANT: Report Eligible and Not Eligible Records

  42. Child FindReason Timeline Not Met Codes:

  43. Child FindWho is NOT reported? • Currently eligible for special education • Currently eligible, moved within Oregon • Transitioning from ECSE to Kindergarten

  44. Child FindWho is responsible for reporting? • Resident district • Exceptions: • Parentally Placed Private School - District Boundary • Charter School - District Boundary • Open Enrollment - Attending District • Inter-District Transfer – Attending District

  45. Child FindYour Turn… • Student demonstrated chronic absenteeism and withdrawal from school. This prevented testing within the 60 school days. • What code should be used if a delay is caused by the following situation? • Would this be an allowable exemption?

  46. Child FindYour Turn… • The school calendar has a 4 day week. Due to a lack of SLP availability, the evaluation timeline count was 62 days. This includes Veteran’s Day, Thanksgiving and the teacher grading day. • What code should be used if a delay is caused by the following situation? • Would this be an allowable exemption?

  47. Child FindHow are the data used? • Reporting to the U.S. Department of Education • State Performance Plan (SPP) Indicator B11 • Compliance Target is 100% • SPR&I • Special Education Report Card

  48. Child FindWhat’s New? • Disability Code 98 - Developmental Delay (Primary or Secondary) expanded through age 9. • LEPFg (Field 42) has been renamed ELFg • 2018-19 last school year for transfers under Open Enrollment statute.

  49. Child FindProblem Areas: • Stop/Starts • Lack of response to recode audit • Comprehensive Evaluation

  50. Any Questions?

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