1 / 144

Managing the Scholarships Process

Managing the Scholarships Process. 10/13. Housekeeping. Break & restrooms Cell phones, pagers, text messaging Questions Workshop counts toward Pro3 certification Academic Department Track Credit will be given automatically based on roster Roster completed at end of class today.

jud
Download Presentation

Managing the Scholarships Process

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Managing the Scholarships Process 10/13

  2. Housekeeping • Break & restrooms • Cell phones, pagers, text messaging • Questions • Workshop counts toward Pro3 certification • Academic Department Track • Credit will be given automatically based on roster • Roster completed at end of class today

  3. Evaluations • To assist the University of Florida’s efforts in sustainability we have moved to electronic evaluations • Within next 3 days you should receive email request to provide feedback on today’s class • Please help us assess the quality of our training by completing the evaluation Thank you!

  4. Session Objectives • Enable you to appreciate and understand • Differences between Scholarships, Fellowships & Graduate Assistants • Role of UF Foundation • How to Search for Scholarships • Awarding Scholarships • UF Scholarship Management Policy

  5. Session Objectives • Enable you to appreciate and understand • Need & Non-Need Based Scholarships • Scholarship Stewardship • Business Ethics Scholarships • Scholarships for Non-Resident Aliens (NRA) • Scholarship Reporting

  6. Session Objectives • Enable you to appreciate and understand • Custodial (Private Donor) Scholarships • The Money Moving Process • Scholarship Notification Document (SND) • SND Best Practices • Payment (Disbursement) Process • Reconciliation

  7. Fellowships, Graduate Assistants & Scholarships

  8. Fellowships, GAs and Scholarships • Definitions to put terminology into context and help avoid confusion • This session, however, will focus specifically on scholarships For more details on Fellowships and GAs attend PRO318 Hiring Graduate Assistants and Fellows

  9. Fellowships • A fellowship is an amount paid to an individual to aid in study or research • Awarded at graduate level only (some exceptions) • Paid through an Additional Pay ePAF via payroll • Lump Sum • Bi-Weekly

  10. Fellowships • Treated as a scholarship for financial aid purposes • SFA “reads” payroll file to add bi-weekly payments to financial aid award file • Student required to report estimated total as financial aid through ISIS • May impact eligibility for federal/state aid

  11. Graduate Assistants • A graduate assistant (GA) is a student working within a department or college to fund their study and/or research • GA ‘salaries’ are funded by the college or department for which they are working or through a UF Foundation Endowment or private donor scholarship/fellowship

  12. Graduate Assistants • Paid through payroll as exempt employees • SFA “reads” payroll file to add bi-weekly payments to financial aid award file • Does not affect student’s federal/state aid (other than accompanying tuition/fee waivers and insurance)

  13. Scholarships • A scholarship is a monetary award based on criteria established by the awarding party or donor of the funds • Scholarships may recognize students • with academic, athletic and artistic abilities • in particular fields of study • from particular counties and high schools • with demonstrated financial need • Scholarships do not have to be repaid

  14. Scholarships • Awarded to students in undergraduate, graduate, and professional programs • Need Based & Non-Need Based • UF Foundation, College /Department & Custodial • Have specific payment process we will review later

  15. Searching for Scholarships

  16. Searching for Scholarships • There are various options available to search for scholarships before orduring study at UF • UF Foundation (UFF) • http://www.uff.ufl.edu (Main) • http://www.uff.ufl.edu/Scholarships • Student Financial Affairs (SFA) • www.sfa.ufl.edu (Main) • www.sfa.ufl.edu/search • Non-UF Sources • www.finaid.org • www.fastweb.com * * * more later on actual searches * * *

  17. UF Foundation (UFF)

  18. UF Foundation (UFF) • Fundraising arm of the University of Florida • Develops private and corporate donors to support UF’s three-fold missions of • Teaching • Research • Service

  19. UF Foundation (UFF) • UFF-funded scholarships and fellowships are either endowed or non-endowed • Currently about 1,553 scholarship/fellowship funds • Endowed = permanent funding source • $30,000 minimum to establish • Capital remains untouched • Available funds generated from interest earned • Non-endowed = annual or one-time donation

  20. UF Foundation (UFF) New Web Page Design = Different Navigation Paths

  21. UF Foundation (UFF) Use the “Giving” Tab to locate the Scholarship Search Drop-down Menu

  22. Available UF scholarships can be researched on the UFF website using the “Quick Links” www.uff.ufl.edu/Scholarships

  23. If no specific scholarship in mind, can search within specific colleges or other categories

  24. Search in “Colleges and Schools” as well as in “Other Categories” SFA Scholarships found under “General University”

  25. Can Search via Scholarship/Fellowship Search if you know scholarship name or want to search using specific criteria

  26. Type scholarship name and then click the submit button

  27. Donors may establish scholarships for multiple colleges and departments Also links to: SFA web page FOS web page

  28. Click on individual links for specifics

  29. Scholarship details typically include History, Criteria, and Application information

  30. Student Financial Affairs (SFA) • SFA Scholarship Search Engine • http://www.sfa.ufl.edu/search/ (direct link) • Special Features • Upcoming deadlines • Varied search criteria • Colleges/Major • Degree • Scholarship Type • Class Standing • GPA

  31. From SFA Home Page, Navigate to This Link

  32. Non-UF Scholarship Searches - Disclaimer - The following web sites listed as possible searches for non-UF scholarships do not represent an endorsement by UF.

  33. http://www.finaid.org/scholarships/ “FinAid” Good starting point for Non-UF Scholarship Search Also has link to fastweb One of the most popular search engines

  34. http://www.fastweb.com/ One of the Most Popular Scholarship Search & College Planning web sites

  35. Any questions?

  36. Scholarship Awarding

  37. Scholarship Awarding - SFA Criteria for Endowments Managed by SFA • On-Time Application • Free Application for Federal Student Aid (FAFSA) results received by March 15th • GPA Minimum (generally 3.0 UF cumulative) • Financial Need • based on FAFSA results • Donor-Specified Criteria • A Few Require Application

  38. Scholarship Awarding - COLLEGES • Suggested procedures for departments • Application Deadline • GPA Minimum • FAFSA (only required if need based, undergrad) • Do not add additional criteria that changes original donor intent • Major • High School • County • Late awards may adversely affect financial aid & result in delayed payment

  39. Scholarship Management for UF Administrators

  40. Scholarship Management for UF Administrators • UF has specific policies and procedures for the appropriate management of UF Foundation scholarship funds • “Scholarship Management for UF Administrators” document on SFA web page http://www.sfa.ufl.edu http://www.sfa.ufl.edu/welcome/faculty-staff/scholarship-management-for-uf-administrators

  41. Scholarship Management for UF Administrators • Document Has Information on the Management of • Need-based Scholarships • Management of Non-need Based Scholarships • Stewardship • Management of Donor-restricted UF Endowments • Graduate Scholarships, Fellowships, and Assistantships • Guidelines for Awarding Need-based Graduate Scholarships, Fellowships, and Assistantships

  42. Scholarship Management for UF Administrators Navigate to www.sfa.ufl.edu Click on Faculty & Staff

  43. Scholarship Management for UF Administrators Choose Scholarship Management for Administrators

  44. The first page includes a link to the original DDD Memo (March 2002) with regulations regarding the management of donor-restricted scholarships

  45. Need and Non-Need Based Scholarships

  46. Need Based Scholarships Fundamental Requirements Set Forth by Scholarship Management for UF Administrators Document • There will be one UF definition of “need” as determined by SFA. • Any donor restricted scholarship using words like: “need,” “needy,” “financially disadvantaged,” etc. will all be administered by this one standard.

  47. Need Based Scholarships UF Standard • For purposes of determining eligibility for need-based scholarships, students who have demonstrated any financial need according to a federally-approved method of need analysis are considered “needy.” • Determination of need must only be calculated for the first year of the student’s scholarship award and may be renewed for subsequent years without reapplying.

  48. Need Based Scholarships - SFA • Scholarships that are exclusively or primarily need-based will be managed by Student Financial Affairs (SFA). • SFA will be the University of Florida Foundation (UFF) fund administrator • SFA will authorize all such disbursements to UF Finance and Accounting [Bursar].ex: sole restriction is “need,” or “scholarship is to be awarded to “needy student in Engineering.”

  49. SFA Administers In this example the donor criteria clearly states that the student must demonstrate financial need in order to be eligible

More Related