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Project Management

Discover the factors and challenges in effective time management, including level of effort, unrealistic deadlines, monitoring team members, procrastination, and people management. Learn strategies to overcome these challenges for improved productivity.

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Project Management

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Presentation Transcript

  1. Project Management Chapter 7 Some Factors to Think About in Time Management

  2. Project Time Management • Time Management Challenges • Causes of Poor Time Management • Personal Time Management

  3. Time Management Challenges Certain factors/challenges have to be taken into account for effective time management • level of effort and productivity • unrealistic deadlines • monitoring team members • procrastination • people management: the use of resource levelling and loading

  4. Time Management Challenges Level of effort and productivity How to overcome? Standard time in activity sampling

  5. Time Management Challenges Unrealistic deadlines How to overcome? Get the deadline extended Try to get more resources Get agreement to change the deliverables to something more achievable May mean you miss deadlines – dissatisfied customers

  6. Time Management Challenges Procrastination Putting things off – through fear, lack of understanding, laziness, boredom How to overcome? Set deadlines Adopt a ‘do it now’ or ‘just do it’ approach

  7. Time Management Challenges Monitoring team members How to overcome? Give clear instruction and guidance Set short term deliverables Monitor against these deliverables

  8. Time Management Challenges People management: the use of resource levelling and loading Not being able to get the right people (human resources) at the right time to do the work Often a few people end up overworked and stressed – and eventually unproductive

  9. Resource levelling & loading • How to overcome? • Add people when you need more • Overtime and improving productivity • Look for opportunities to overlap tasks

  10. Common Causes of Poor Time Management • Some people achieve more in the same time as others. • Reasons for the difference in performance can be the following: • fear - miscalculation • where to start - stress • too many tasks - approval • bottlenecks - interruptions • poor organisation

  11. Personal Time Management • Personal time management = application of common sense strategies that lead to the effective use of time • Use time management strategies like: • Delegation • Setting goals • Planning • Learning to prioritise • Making a master schedule • Avoiding interruptions, • Using waiting/travelling time effectively.

  12. Class exercise • What is the source of project errors arise in a project specification? • List the time management tools and explain what they are • List and explain some common causes of poor time management 4. Explain what you understand by the term critical path analysis

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