Powerful Public Speaking

1. Powerful Public Speaking November 2013

2. Before we start… Cell Phones Introductions Materials Roster Questions Break/Rest Rooms 10 10 Evaluation Fire Drill

3. Session Objectives • Speaking as an opportunity • Strategies for becoming a better speaker • Plan, Prepare, Practice, Present • Observe speakers in action • Find your style

4. Speaking as an Opportunity

5. Public Speaking Opportunities • What are some public speaking opportunities within your current job or other areas of your life? • What do you enjoy about public speaking? • What is not so enjoyable? • Is there anything you would like to improve?

6. Obstacles – Causes of Stress • Being unprepared • Feeling anxious • Wondering how the audience will react • Performing in an unfamiliar situation

7. Headache Dry mouth Stiff neck Tight shoulders Shortness of breath Rapid heart rate Butterflies Sweaty palms Shaky knees Do You Feel Like This?

8. Strategies for Becoming a Better Speaker

9. The Four Ps of Public Speaking Plan Prepare Practice Present

10. PLAN

11. Plan SPAM Analysis • Situation • Purpose • Audience • Method

12. S- Situation Situation • The when and where a speech is given (time and place) • Looking into what will be happening before, during, and after speech • The "history” leading up to the speech • The results that follow it • Contains the problem the speaker is addressing

13. P- Purpose Purpose • The speaker's intent – “I’m in front of this audience to………..” • The speaker’s role and whom he or she represents • What he or she wants to accomplish (present facts, motivate action, persuade) • Lets the audience know “what’s in it for me?”

14. A- Audience Audience • The people who will hear and respond • What prior level of knowledge do they have on the subject? • What do they expect to hear from you? • What need do they have for the information • will they use it themselves? • will they relay it to others?

15. A- Audience Audience • Often the most neglected aspect of planning • No two audiences are the same – tailor your talk! • Show respect for the members of your audience by: • learning about them in advance • understanding and addressing their needs

16. M- Method Method • Any of the means a speaker will use to adapt the message to the audience • Includes word choice, gestures, visual aids, quotations, examples • Consider inviting questions and participation • Choose clear, direct and inclusive ways to provide the information • Relate to your audience!

17. Exercise – SPAM Analysis • Think of a future speaking project and complete its SPAM analysis.

18. PREPARE

19. Prepare “Write the last sentence first. It is what the audience will most likely remember. Know where you are headed.” - Charles Osgood

20. Prepare The four main elements of a presentation: • Headliner • Opening • Middle • Ending or closer

21. Prepare The Headliner “Tell them what you are going to tell them” • The “take-away message” • Consider using your conclusion as the headliner

22. Prepare The Opening • Background information • Pertinent research (clear, simple, short) • Sets the stage for the body of the presentation

23. Prepare The Middle “Then, tell them” • Core information • Logical organization of key points • Use examples to reinforce key points • Use transitional statements to tie elements together to a conclusion

24. Prepare The Closing “Tell them what you told them” • Reinforce that you delivered as promised • Restate key points and their value • Confirm that the headline was supported throughout the presentation

25. Prepare • Arrive early • Get to know the room and equipment • Have cloud or bring USB backup if needed • Relax • Visualize your audience liking you • Breathe • Focus on the message (not your anxiety) • Don’t apologize

26. Prepare Supporting your words • Visual Aids (charts, diagrams, handouts) • Relevant • Appropriate • Attractive, clear and correct (spellcheck!) • Visible and easy to read • Varied • Timely

27. PRACTICE

28. Practice • Practice, practice, practice

29. Practice • Schedule a time and place to practice your presentation • Give yourself time to make changes and adjustments, if needed • Consider inviting colleagues to be your audience, anticipate questions and give you feedback

30. Practice • Befriend your voice! • Use vocal variety • End sentences on a high note – don’t fade away! • Use pauses – silence IS your friend! • Use rhythm

31. Practice • Befriend your voice! • Use a microphone or speak LOUDER • Go do Karaoke! • Look up at your audience • Speak naturally • Have a conversation with your audience

32. Exercise - Record Your Voice • Use your smartphone, iPAD, home answering machine or voice recorder • Android app example • Tape-a-Talk Voice Recorder • Apple app example • Voice Memos

33. PRESENT

34. A Good Presentation Think of an effective presentation… • What made it good?

35. A Good Presenter • A skilled speaker: • Greets the audience • Knows the material • Guides the audience through the material • Provides examples to support ideas

36. A Good Presenter A skilled speaker: • Facilitates discussion • Fields questions • Uses humor • Has practiced and rehearsed

37. Present • Pay attention to your body language • Lean towards your audience • Make eye contact • Use your hands and arms to help, not detract, from your speech • Be aware of your movements • Be professional at all times

38. Present • Make a positive first impression • Project the value of your message • Slow down to emphasize important points • Pause before and after key points to set them apart • Have a drink of water if needed

39. Greeting A greeting should: • Relax the audience and establish rapport • Give the audience a chance to “meet” you

40. Establish Rapport • Establish rapport with your audience • Greet formally and be positive • Include the audience • Introduce yourself • Smile! • Good Morning! I’m SO impressed with this conference here at the MGM Las Vegas! Show of hands – how many of us have been here before? Fantastic! My name is Joe Pine from the University of Florida!

41. Exercise – Write A Greeting • Think of a speaking engagement at work • Write a greeting for it and include: • A starting positive comment • Who you are • Reference to where you are • Audience participation activity • Mention what you will do today

42. Show Interestin Your Audience

43. Audience’s Needs • Your audience needs to know that • You care • I’m so glad to share this with you today • You know where you are • It’s wonderful to be here in sunny Orlando! • You know why you are there • I’m here today to discuss the future of biolabs. • What you are going to do today • This morning we will examine three procedures.

44. Observe Speakers in Action

45. Video Examples http://mediasite.video.ufl.edu • Phil Griffin Distinguished Lecture Series • Introduction by RJ Stamper, Alumni Assoc. • Speech by Dr. Smocovitis, UF Professor

46. Exercise - Video • Watch the next video • In small groups, discuss the voice and body language qualities that made this person effective as a speaker in an academic professional environment

47. Video 1 http://mediasite.video.ufl.edu • Introduction to the UF CTSI • David Nelson, MD

48. Powerful Speakers What is powerful public speaking?

49. I Have a Dream • Dr. Martin Luther King, Jr. • I Have a Dream • How did you react to his speech?

50. Find Your Style