Geert Van Grootel

2. Geert Van Grootel • Flemish government • Economy, Science and Innovation dept. • Knowledge Management Division Koning Albert II-laan, 35 bus 10 1030 Brussel geert.vangrootel@ewi.vlaanderen.be

3. “Accelerating the Flemish innovation value chain” Flanders Research Information Space (FRIS)

4. Overview • The FRIS concept • How can FRIS help to achieve our goal? • The FRIS programme • Projects portfolio

5. Wealth in a knowledge based economy depends on the efficacy of the innovation value chain Society Creation of welfare Knowledge economy Valorisation Flemish innovation chain VIA: “it is very important for the business life in Flanders to utilize the pool of knowledge in those knowledge institutions up to a maximum” research institutions industry open innovation science technology government

6. The research information space industry research institutions editors Investment opportunities publications Research organisation libraries patents products data centres researchers projects government research data facilities equipment researchers financiers

8. There is a need for research information: • Intelligent search tools in order to find: • researchers, projects • research results (publications, patents, …) • expertise • collaboration partners • Funding opportunities guide • Electronic funding request • E-portfolio researcher • Automated reporting of research institutions… (uit o.a.: e-Onderzoek, Indigov 2007;FRIS workshop mei 2007; klantenbevraging Egov Capgemini 2004; Informatiestromen Capgemini Ernst & Young 2003)

9. Central principle • “Generate the required information directly from the data within processes at and between the stakeholders:” • Faster and reduced workload • Data quality guaranted • Simultaneity - real time data

10. a simple, transparent and open research information space that contributes to the Flemish knowledge based economy (and strengthening the international competitive position of Flanders) Vision and strategic goals innovation value chain works faster more efficient and effective policy (monitoring) better customer services (e-government) improved information flow better information: complete, correct, actual enhancing strategic intelligence increased networking capacities finding expertise maximal reuse of data higher responsivity of the policy domain improved and faster valorisation Simple and uniform processes

11. “Generate the required information directly from the data within processes at and between the stakeholders:” Faster and reduced workload - Data quality guaranteed - Simultaneity - real time data Flanders Research Information Space • Globally (includes all stakeholders) • Network of federated repositories • For & by all stakeholders • researchers, educators & students • industry • management • public • Open Acces via open standards • Semantically rich environment • Maximal formal information interconnection

12. Critical success factors • Powerful programme organisation managing several specialist working groups (unique identification, classification management, and other projects to be defined).Sufficient powerful internal and external ambassadors carrying out the FRIS concept. • Sufficient resources, budget and human competence available to launch FRIS. • Profound analysis of required activities, information, persons and resources to achieve a programme plan, supported by the top management of the institutions as well by the researchers and industry.

13. Risks • Conflicts of interest • Cultural differences • Resistance to change • Inadequate processes Poor data quality • No common semantics (e.g. classifications..) • Unique identification & privacy issues • Diversity • Complexity

14. Change programme Programmemanagement Definition phase Start up phase Executionphase Closure Continu Domain architecture Wave 1 Wave 2 Wave 3 Wave 4 Service development projects Infrastructure & operational mgmt. Monitor & measure t0 t1 t2 tn = service developmentproject = = service Golf...

15. Applicatie Architectuur Hiërarchie van autonome ‘services’ EWI O&O- actoren FWO IWT Industrie … EWI O&O- actoren FWO IWT Industrie … Ontwikkelingsproject Veranderingsprogramma Analyse Ontwerp Ontwikkeling Productie Golf 1 Golf 2 Golf 3 Golf …

16. Business processlaag EWI O&O- actoren FWO IWT Industrie … Service interface laag Processervicelaag Project Onderzoeker Organisatie Resultaat Equipment Patent … Businessservicelaag Applicatieservicelaag Applicatielaag EWI O&O- actoren FWO IWT Industrie … Architectuur Lingua Franca: CERIF2006

17. CRIS cerifXML cerifXML cerifXML cerifXML cerifXML CRIS CRIS CERIF implementation in Flanders CERIF2006 CERIF2006 1Q2009

18. Running FRIS projects

19. FRIS research portalwww.researchportal.be

24. FRIS Research Portal • Project, Person, Organisational Units, Publications • Release II ( end 2008) • Equipment • Funding Programme • Visualisations: competence & collaboration diagrams • Release III • Expertise & Skills • Patents • … • University Colleges & Research Institutes

25. EWI Research Portal

26. Semantic layer implementation in the FRIS research portal

27. FRIS Research Portal growth path • New end-user tools • Objects • Equipment • Funding Programme • Analytic service • Collaboration diagrams • Competence maps • Information services • Expert Finder • Partner Finder • Funding Opportunities support • Classification management • Community tools • Integrate university colleges & research institutes

28. FRIS FundingProgramme Semantics

29. Publications • Publication domain model • Repository harvesting • OIA-PMH • Metadata: CERIF2006  CERIF2008 • Goal: all publication metadata in Research Portal • Monitoring: Output statistics based on Research Portal database • Implement CERIF2008 publication extensions

30. A researchers profil with her /his • Projects • Collaborations • Organisations • Finances • …

31. Researcher network based on collaboration in the domain of nanotechnology

32. A fragment of the funding network of the Hercules Foundation

34. FRIS programme vision • Strategic goals • Accelerate the innovation value chain • Offer improved customer services(e-government) • Increase efficiency and effectiveness of the R&D policy

35. Change goals • Make processes visible, measurable and manageable • Information sharing between governmental actors in administrative processes • Information consolidation & communication

36. Change goals • Make processes visible, measurable and manageable • Explicit processes via shared process services • Business Activity Monitoring and real-time view of KPI’s • Increased agility through separation between process logic and program logic

37. Change goals • Information sharing between governmental actors in administrative processes • Reduce questionnaires to a minimum • Integrate across information silo’s • Standardise & automate reporting • Support cross organisational workflows

38. Change goals • Information consolidation & communication • Timely and consolidated information on R&D activities ease the policy development, policy evaluation and policy adaptation • Supports decision making for R&D actors • Supports Industrial actors with partner search

39. Developing and implementing projects together with all stakeholders Schedule FRIS programme Outphasing stage Presentation management committee Development programme-organisation Presentation Minister P. Ceysens EWI Research portal online Pilot project publications Working programme 2008-2009 ready Pilot project x Pilot project y Pilot project z principal go/no go Go/no go Development stage Implementing stage 21 dec 2007 7 jan 2008 feb 2008 mar 2008 jul 2008 aug 2008 mei 2008 jun 2008 2012

40. "Succes is the ability to go from one failure to another with no loss of enthousiasm.“Sir Winston Churchill, British politician (1874-1965)

41. Power – Interest matrix • Minister Patricia Ceysens • IWT • FWO • Working group annual reports • Hercules foundation Individual researcher Interest Universities Businesses ATTENTION Stakeholder management is required!!! Power

42. Programme organisation

43. FRIS Program organisation

44. Approach: creation of a research information space and a change process • Change • Cultural change • Long term strategic vision • stakeholder ownership (incl. top management sponsorship) • Not a development project but change programme • Demand driven waves of projects • Programme organisation • research information space • use of existing infrastructure • autonomy of stakeholders • distributed management • sharing and exchanging information • process integration across actors • crossroad database model • qualitative and secure • Unique identification of persons, projects, … • general guidelines (management, definitions, standards (CERIF), …)

45. Importance of FRIS for the stakeholders • Faster valorisation and stronger innovation system • Open versus closed innovation • A more attractive research and innovation environment  • increased R&D investments • Visibility of research information opens new horizons industry researchers • Reduced administrative burden • Increased visibility • Benchmarking • Reduced administrative burden • Increased visibility • Benchmarking • Better management researchinstitutions • Increased agility of the policy • Finding experts more easily and faster • Benchmarking government

46. Architectural vision • Services • Messages • Extensions • Industrial standards • Development and management platform • Messaging platform • Front end applications

47. Wealth in a knowledge based economy depends on the efficacy of the innovation value chain maatschappij Welvaartscreatie kenniseconomie Valorisatie Vlaamse innovatieketen VIA: “it is very important for the business life in Flanders to utilize the pool of knowledge in those knowledge institutions up to a maximum” onderzoeks-instellingen industrie open innovatie wetenschap technologie overheid